Program Assistant

5 months ago

Toronto, Canada March of Dimes Canada Full time

Would you like to work for a not-for-profit organization that has a mission of being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide?

March of Dimes Canada (MODC) is a federally registered national charity that offers a wide variety of programs and services to Canadians living with disabilities. Since 1951, starting with the polio epidemic, March of Dimes Canada has been at the forefront of the disability movement. Our Purpose is: Champion Equity, Empower Ability. Our Vision is an inclusive, barrier-free society for people with disabilities. Through our Culture Code we live the values of:_We Are One Team, We Are Accountable To Ourselves and Each Other, and We Adapt and Grow Together_.

**Profile**:
Reporting to the National Director, Mass Marketing, the **Program Assistant, Philanthropy** provides general programmatic and administrative support to different program areas of the Philanthropy team.

**Responsibilities include**:

- Provide overall administrative support to the Director(s)
- Under the guidance of the National Manager, Events and Community Fundraising, work on the logistics and execution of MODC’s signature and other fundraising events (30-40%)
- Process expenses for all Philanthropy programs including: creation and approval of vendor contracts, agreements, purchase orders, invoices, cheque requisitions etc.
- Provide departmental Staff/HR support - organizing onboarding/offboarding activities and performing payroll related tasks
- Provide departmental administrative support including: arrange meetings and manage logistics, order supplies, maintain vacation schedules and team calendars, assist with the office move etc.
- Manage data, records and information pertaining to the team
- Provide support to Philanthropy projects, campaigns and initiatives, as assigned
- Prepare various reports as requested

**Qualifications and Experience**:

- Post-secondary education in a related field of study
- Minimum 3 years related administrative experience
- Exceptional organizational, planning and time management skills
- Good numeric aptitude and accuracy with data
- Ability to maintain confidential, sensitive and personal information
- Excellent communication skills to interact with internal staff and external stakeholder
- Attention to detail and accuracy
- A team player with excellent interpersonal skills who is flexible to changing demands of the job
- Ability to multitask and work efficiently under pressure in a fast-paced business-like environment, with mínimal supervision
- Not-for-profit sector experience is an asset
- A valid driver’s license is an asset

**Please note the following**:

- This position will be a member of the national team, reporting to our Toronto office.
- Hybrid (minimum 2-3 days in office)
- 3-month contract position (with opportunity to become a permanent employee)
- Please indicate where you saw this posting in your cover letter, for our tracking purposes.

Please note that March of Dimes Canada has a mandatory COVID-19 vaccination policy. All employees must be fully vaccinated against COVID-19 by receiving all required doses of a vaccine approved by Health Canada at least 14 days prior to the commencement of their employment, or as otherwise recommend by public health authorities. We will provide reasonable accommodation to individuals who are unable to be vaccinated for medical reasons or on the basis of any other protected ground, as required under applicable human rights legislation.

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$50,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person

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