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Accounts Payable Administrator

3 months ago

Calgary, Canada DIALOG-DESING Full time

Accounts Payable Administrator

Calgary, ABFinancial Operations – Accounting /Full Time /HybridHere at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share. We are a multi-disciplinary collaborative of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, and landscape architects who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and do-gooders, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a and Winner, committed to using our design practice as a force for good in the world.Explore and join usWe are seeking an Intermediate Accounts Payable Administrator for our Calgary studio. This hybrid role supports our national Accounts Payable team, focusing on standardizing and improving processes across all DIALOG studios.

How you'll make a difference:

Review and process employee expenses Review and verify vendor invoices and cheque requests Enter, upload and post invoices into system Review, match, complete the backups and process credit card bills Prepare and process electronic transfers and wire payments Prepare and perform cheque runs Obtain payment approvals and cheque signatures Enter and post journal entries Reconcile accounts payable transactions Monitor accounts to ensure payments are up to date Research and resolve invoice discrepancies and issues Respond to vendors inquiries Assist with month end and year end closing Monitor multiple shared inboxes for invoices and inquiries Perform vendors’ file maintenance Backup to the AP administrators Perform routine accounting work following established procedures, such as posting a variety of accounting entries and preparing invoices Code, enter, verify, and reconcile transactions relating to accounts payable, cheques, invoices, and cheque requisitions Work with internal approvers and other accounting staff to avoid delays and ensure all items are posted promptly

Who you are:

3 - 5 years of accounts payable experience Knowledge of SAP Concur and BST accounting software is an advantage Advanced computer and Excel skills is a must Experience posting 300-400 vendor invoices per month Experience obtaining internal approvals for vendor payments Experience with project coding Knowledge of general accounting procedures Proficient in data entry and management Ability to work independently and with a team Need to have a go-getter and self-motivated problem solver attitude At DIALOG, you'll have the opportunity to make a real difference in the world. We encourage you to apply Perks & Benefits Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy. Professional Development DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities.