Administration - Bookkeeper

3 months ago


Saint John, Canada Imperial Theatre Full time

Our Mission Statement:

We enrich, engage and inspire our community through the performing arts.

The Position:

Imperial Theatre is seeking an experienced highly organized and detail-oriented Bookkeeper to join our team. As the Bookkeeper, you will be responsible for managing and maintaining financial records and ensuring the accuracy of all financial transactions. This is a part-time position with flexible hours.

Reporting directly to the Director of Operations & Finance the Bookkeeper works closely with the Executive Director and the Imperial Theatre Finance Committee to create and analyze financial reports and ensure legal requirements compliance, process accounts payable and receivable, payroll and manage invoices and tax payments. 

 

The ideal candidate holds a Finance degree/diploma and is familiar with the accounting software package QuickBooks Online.

 

Ultimately, the Bookkeeper’s responsibilities are to accurately record all day-to-day financial transactions of Imperial Theatre.

 

Hourly pay of $30 per hour / 21 hours per week

Key Responsibilities: 

  • Maintain financial records - Maintain detailed and accurate financial records for the organization including accounts payable, accounts receivable, payroll, and general ledger.
  • Assist in the preparation of financial reports - Prepare financial reports, including balance sheets, income statements, and cash flow statements. They will provide these reports to the Executive Director and Board of Directors on a regular basis.
  • Process payments and invoices - Process payments and invoices, ensuring that all expenses and income are properly recorded and coded.
  • Manage payroll - Manage the organization's payroll, ensuring that all employees are paid accurately and on time.
  • Reconcile bank statements - Responsible for reconciling monthly bank statements and ensuring that all transactions are properly recorded.
  • Assist with budgeting - Assist the Executive Director and Board of Directors in creating and maintaining the organization's annual budget.
  • Coordinate with auditors - Work closely with external auditors to ensure that all financial records are accurate and up to date for the annual audit.
  • Maintain compliance - Ensure that all financial records and procedures are in compliance with applicable laws and regulations including charitable receipting, taxation remittances etc. 

OTHER  TASKS:

  • Record day to day financial transactions
  • Verify and record transactions 
  • Ordering of office supplies, inventory reconciliation, and petty cash
  • Maintain confidentiality of all financial and employee information
  • Collaborate with other departments to ensure accurate and timely processing of financial transactions
  • Stay up-to-date with accounting principles and regulations
  • Assist with year-end audits and tax preparation
  • Provide support to management and assist with other tasks as needed

Qualifications:

  • Degree in Accounting, Finance or related field
  • Proven work experience as a Bookkeeper or role in financial services
  • Knowledge of accounting and bookkeeping principles
  • Experience with Quick Books accounting software and Microsoft Office
  • Excellent communication and interpersonal skills
  • Ability to maintain confidentiality and handle sensitive information
  • Highly organized and detail-oriented
  • Strong analytical and problem-solving skills
  • Time-management and multi-tasking abilities
  • A team player with a sense of humour and excellent interpersonal skills
  • Ability to prioritize and meet deadlines
  • Ability to work in a face paced environment
  • Proficiency in English 
  • High degree of accuracy and attention to detail
  • A healthy appreciation of the performing arts is an asset 
  • Bondable

 

The Organisation:

Imperial Theatre Inc. is an independent, incorporated, charitable organization whose mandate is:

  • To enrich the community by providing a professional quality, multi-purpose facility;
  • To engage audiences through world-class entertainment experiences;
  • To encourage (inspire) the presentation of local productions and the development of the arts.

Imperial Theatre was formally opened on September 19, 1913, featuring some of Saint John’s finest talent of the day.  After being re-purposed on two occasions, a local group decided in August 1982 that the building should again be home to the performing arts in Saint John.  With the overwhelming support of the community, the theatre was reconstructed to its original 1913 grandeur and officially reopened on May 24, 1994.

Imperial Theatre is dedicated to managing its business based on the following core values:

  • We value our building and as such are committed to preserving and promoting its history and beauty.
  • We value our community and as such we endeavour to provide a quality entertainment experience to a wide-ranging audience.
  • We value our people and as such we strive to create an atmosphere of collaboration, teamwork and excellence for our staff and stakeholders.
  • We value the performing arts and as such we welcome and are supportive of our performers.

 

Note:

Applications for this position will be accepted until Friday, September 20, 2024 at 4pm

 

Persons wishing to be considered for this position must submit a cover letter and a resume.  

 

 

Only candidates considered for an interview will be contacted. 



  • Saint-Laurent, Canada Regent moving and storage Full time

    **We are looking for a person who is detailed oriented, has experience with light accounting and book keeping, great organizational skills, Responsible and reliable.** **Responsibilities**: - General bookkeeping - Payroll - Data entry - Various types of administrative tasks - Accounts receivable and payable **Qualifications**: - Bilingual French English...


  • Saint-Laurent, Canada TaxExperts @ Canada Inc. Full time

    Overview: **Duties**: - Perform account and bank reconciliations - Manage accounts payable and accounts receivable processes - Assist with payroll tasks - Utilize accounting software for data entry and reporting - Provide administrative support to the team as needed Qualifications: - Proven experience in account analysis, payroll, and accounting...

  • Bookkeeper

    6 months ago


    Saint-leonard, Canada Cafe Milano Montreal Full time

    **Cafe Milano Montreal** is looking for an organized and detail-oriented individual with experience in **Bookkeeping and Administration**. Languages are primarily French and English. Dress code is casual but professional! This position is available for a minimum of 2 days a week (_**9:00am to 4:00pm**_) with a half hour for lunch (one hour lunch is...

  • Bookkeeper

    7 months ago


    Saint-leonard, Canada Cafe Milano Montreal Full time

    **Cafe Milano Montreal** is looking for an organized and detail-oriented individual with experience in **Bookkeeping and Administration**. Languages are primarily French and English. Dress code is casual but professional! This position is available for a minimum of 2 days a week (_**9:00am to 4:00pm**_) with a half hour for lunch (one hour lunch is...


  • Saint-Jean-sur-Richelieu, Canada YS Plastics Inc YS Packaging Inc Full time

    **Job Summary** **Responsibilities**: - Assist with payroll processing and ensure timely payments to employees. - Perform account reconciliation to verify accuracy of financial records. - Conduct account analysis to identify discrepancies and resolve issues. - Manage accounts payable processes, including invoice verification and payment scheduling. -...


  • Saint-Laurent, Canada CNPY INC Full time

    **Job Overview** **Responsibilities** - Provide excellent customer service to customers - Make invoices correctly with identify the code - Issue credit note with verify details - Enter receipt in the QuickBooks - Contact clients on overdue invoices - Receive the phone calls - Perform data entry tasks accurately and efficiently - Filling - Assist in any...


  • Saint-leonard, Canada Berchicci importing Full time

    **Full job description**_**:_ **Experience Required: 5 years minimum** - **If no experience, please do not apply.**_ Bookkeeper/Office Assistant Food Industry **Specific Responsibilities** - Accounting responsibilities for 2 companies - Update and maintain general ledger, trial balance, entries reconciliation - Perform month-end, year-end closings - Enter...


  • Saint-Laurent, Canada Thermapro Solutions Inc. Full time

    Hello, we are a small company that works out of an office in Ville St Laurent ( near highways 13/40 ). Fully Bilingual( written and spoken) Responsibilities include: **Summary** As an Office Manager/Bookkeeper, you will be essential in maintaining efficient office operations and managing financial records. Reporting to senior management, your core skills...


  • Saint John, Canada Terdoo Investments ltd Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 30 to 40 hours per weekEducation: Expérience: EducationSecondary (high) school graduation certificateWork settingOfficeTasksAdminister policies and procedures related to the release of records in processing requests under government access to information and privacy...


  • Saint John, Canada Terdoo Investments ltd Full time

    Work Term: PermanentWork Language: EnglishHours: 30 to 40 hours per weekEducation: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearWork settingOfficeTasksAdminister policies and procedures related to the release of records in processing requests under government access to information and privacy legislationCo-ordinate...


  • Saint John, Canada SPRINGCLIFF SERVICE CONSULTING TRADING LTD. Full time

    Work Term: PermanentWork Language: EnglishHours: 35 hours per weekEducation: Bachelor's degreeExperience: 5 years or more or equivalent experienceWork settingReal estateTasksRecord and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay...


  • Saint John, Canada SPRINGCLIFF SERVICE CONSULTING TRADING LTD. Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 35 hours per weekEducation: Expérience: EducationBachelor's degree or equivalent experienceWork settingReal estateTasksRecord and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer...


  • Fort St. John, Canada CDN Controls Ltd Full time

    **Overview**: CDN Controls Ltd. is a fully integrated provider of instrumentation, electrical, automation, communication, combustion and emissions, and meter proving services throughout Western Canada. We are a globally recognized business celebrated for our tenacious full-service approach and relentless pursuit of industry dominance and excellence. At CDN...


  • Saint John, Canada Metro Health Services Full time

    Work Term: PermanentWork Language: EnglishHours: 80 hours bi-weeklyEducation: Secondary (high) school graduation certificateExperience: 3 years to less than 5 years or equivalent experienceWork settingRelocation costs not covered by employerFinance and insuranceEducationHealth care institution, facility or clinicBusiness servicesTasksMotivate staffPlan and...


  • Saint John, Canada Metro Health Services Full time $20 - $25

    Durée de l'emploi: Permanent Langue de travail: Anglais Heures de travail: 80 hours bi-weekly Education: Expérience: Education Secondary (high) school graduation certificate or equivalent experience Work setting Relocation costs not covered by employer Finance and insurance Education Health care institution, facility or clinic ...


  • Saint-Hubert, Canada CaaLL Full time

    Position Summary The Executive Assistant will act as the right-hand person to our CEO, playing a crucial role in the efficient running of the organization. You will be expected to operate at the highest level of professionalism and confidentiality. This is a position that requires an individual capable of strategic thinking, tactical execution, and deft...


  • Fort St. John, Canada CDN Controls Ltd Full time

    **Lead Invoicing Administrator** **Overview**: CDN Controls Ltd. is a fully integrated provider of instrumentation, electrical, automation, communication, combustion and emissions, and meter proving services throughout Western Canada. We are a globally recognized business celebrated for our tenacious full-service approach and relentless pursuit of industry...

  • Office Administrator

    7 months ago


    Saint-Laurent, Canada RecrutXL Full time

    Would you like to join one of Canada's fastest-growing concrete repair specialists? Would you like to work for a company that truly cares for its employees? Then this position is for you! As part of our current growth, we are looking for a part-time office administrator that will ensure the smooth running of our company’s administrative and customer...


  • Saint-Laurent, Canada Continental Investments Inc. Full time

    _**ENGLISH WILL FOLLOW**_ - **Secretaire Administrative**_ - **Temps plein; Lundi au Vendredi**_ **Responsabilités**: Les responsabilités sont les suivantes, mais ne sont pas limitées à: - Effectuer des tâches administratives telles que le classement, la numérisation et l'organisation des documents - Effectuer des tâches de saisie de données avec...


  • Saint Marys, Canada Ashton Tire Ltd Full time

    Education: Bachelor's degreeExperience: 2 years to less than 3 yearsTasksDirect and control daily operations Evaluate daily operations Plan and control budget and expendituresPlan and organize daily operationsSupervise other workersEstablish and implement policies and proceduresPlan, develop and implement recruitment strategiesSchedule and confirm...