Accounts Payable Specialist

1 month ago


Nanaimo, Canada Vancouver Island University Full time

Duties:

As an integral part of the Accounts Payable team, the Accounts Payable (AP) Specialist will compile, organize, and process financial information relating to the proper recognition and payment of VIU's financial obligations. This position will work at our Nanaimo campus.

Key Responsibilities:

Adhering to a strict payment schedule, process Accounts Payable transactions in accordance with GAAP and AP guidelines. On an ongoing basis, use judgment and make decisions using past experience, education and best practices to properly identify the treatment of various transactions flowing through the Accounts Payable (A/P) ledger including prepaid expenses, accruals and holdbacks. Manage information attached to transactions in a confidential manner. Process AP transactions in accordance with all AP guidelines and external reporting requirements. Apply working knowledge of PST, GST and WCB obligations and self-assessment requirements. Analyze, investigate, and resolve errors and anomalies in transaction batches that have both reporting and financial impacts including taxes and other self-assessed remittances. Manage and organize bulk data for analysis and reconcile supporting documentation to calculated balances. Initiate and respond to internal and external requests for information pertaining to AP and purchasing card related issues. Accurately process large volumes of work for sustained periods to support the weekly payment schedule. Track and analyze expenditures and reallocate as necessary for accurate reporting on Statement of Financial Information. File, archive, and maintain storage of records. Communicate with students, staff, vendors, other Institutions and Government agencies as required. Participate in special projects as determined by the AP Manager.

Required Qualifications:

Two-year Accounting Diploma from an appropriately accredited institution. Minimum three years of AP experience in a finance office using an integrated AP system including year-end processing. A combination of education and experience may be considered.

Must be a team player with excellent organizational, interpersonal and communications skills and the ability to deal with a wide variety of personalities with tact, diplomacy and patience. Must be able to apply critical thinking skills with the ability to analyze complex transactions in an accurate and timely manner. Ability to switch between detailed tasks quickly. Ability to handle pressure, work independently and manage multiple priorities. Demonstrated consistent attendance record due to large volume of work assignments and weekly payment deadlines. Demonstrated intermediate level proficiency in MS Excel, Word and Outlook.

Preferred Qualifications:

Experience in a Public Sector Environment Experience with an integrated Enterprise Resource Planning (ERP) system Experience with VIU's systems (i.e. Unit4 UBW/FIS)

VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.



  • Nanaimo, British Columbia, Canada Vancouver Island University Full time

    Job SummaryAs a key member of the Accounts Payable team at Vancouver Island University, the Accounts Payable Specialist will play a vital role in ensuring the timely and accurate processing of financial transactions. This position requires a high level of organizational and analytical skills, as well as excellent communication and interpersonal skills.Key...


  • Nanaimo, Canada Vancouver Island University Full time

    **Accounts Payable Specialist**: - Employment Group - CUPE - Position Number - 00398 - Division - VP Administration and Finance - Department - Financial Services - Campus - Nanaimo campus - Location - Nanaimo, British Columbia - Country - Canada - Appointment Type - regular part-time - FTE - 0.75 - Workload - 35 hours per week for 39 weeks per year,...


  • Nanaimo, British Columbia, Canada Vancouver Island University Full time

    Job Title: Accounts Payable SpecialistJob Summary:Vancouver Island University is seeking a highly organized and detail-oriented Accounts Payable Specialist to join our team. As an integral part of our finance department, you will be responsible for processing financial transactions, managing information, and ensuring compliance with accounting guidelines and...


  • Nanaimo, British Columbia, Canada Vancouver Island University Full time

    Job Title: Accounts Payable SpecialistJob Summary:Vancouver Island University is seeking a highly organized and detail-oriented Accounts Payable Specialist to join our team. As an integral part of our finance department, you will be responsible for processing financial transactions, managing information, and ensuring compliance with accounting guidelines and...

  • Accounting Coordinator

    5 months ago


    Nanaimo, Canada Milner Group Full time

    _**Accounting Coordinator - Accounts Payable**_ The Accounting Coordinator - Accounts Payable position will primarily be responsible for providing top-notch customer service with mínimal supervision as well as in-office administration support. **KEY RESPONSIBILITIES (INCLUDING ASSISTING WITH)**: - Processing accounts payable & purchase orders - Accounts...


  • Nanaimo, Canada F&M Installations Ltd. Full time

    **Company Overview** **The Opportunity** We are looking for a resourceful individual who has great attention to detail and is interested in being a supportive team member, working closely with the Accounts Payable Clerk, together will be responsible for the high volume, accurate and timely processing of Accounts Payable. You will also perform various...

  • Accounts Payable Clerk

    5 months ago


    Nanaimo, Canada Berk's Intertruck Full time

    Pacific Coast Heavy Truck Group, a full-service, commercial truck dealer in the Lower Mainland and the interior of British Columbia, has officially acquired Berk’s Intertruck Ltd. Founded in 1971, Berk’s Intertruck operates on Vancouver Island and has grown to become one of the most respected dealer groups in Canada representing Volvo Trucks, Isuzu...

  • Accounts Payable Clerk

    5 months ago


    Nanaimo, Canada Midas Nanaimo Full time

    Job Title: Accounts Receivables/Payables Clerk Location: MIDAS Nanaimo Position Type: Full-Time, Monday-Friday **Job Description**: **Responsibilities**: - Process accounts receivable and payable transactions - Reconcile invoices and credit card statements - Prepare and issue invoices to customers - Monitor and follow up on outstanding payments -...


  • Nanaimo, British Columbia, Canada First Truck Centre Full time

    Accounts Payable AssociateP&R Truck Centre, doing business as Velocity Truck Centre Canada, is seeking a highly organized and detail-oriented Accounts Payable Associate to join their Nanaimo team. The ideal candidate will have experience in full-cycle accounting, multi-tasking, and a positive outlook. They will be responsible for handling accounts payable...


  • Nanaimo, Canada P&R Truck Centre Full time

    **Position**: Accounts Payable Manager **Reports To**: Controller(s) **Summary**: **Key relationships in this role**: P&R Employees (frontline & senior management), Vendors, IT/Software providers. This role is based in our Nanaimo office, and may require occasional trips to our Saanichton head office. **Responsibilities**: - Full cycle accounting...


  • Nanaimo, Canada First Truck Centre Full time

    Accounts Payable Associate 2073 Boxwood Road, Nanaimo, BC, Canada Full Time P&R Truck Centre, doing business as Velocity Truck Centre Canada, is looking to add an Accounts Payable Associate to their Nanaimo team. The Accounts Payable Associate is a highly organized individual, skilled at multi-tasking, full-cycle accounting and with a positive...


  • Nanaimo, Canada Nanaimo Family Life Association Full time

    Education: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year - or equivalent experience **Work setting**: - Public sector **Tasks**: - Manage accounts receivable - Manage accounts payable - Invoice clients - Perform clerical duties, such as maintain filing and...

  • Compliance Specialist

    3 weeks ago


    Nanaimo, British Columbia, Canada beBee Professionals Full time $45,000 - $60,000

    We are seeking a Compliance Specialist to join our finance team. In this role, you will be responsible for maintaining accurate financial records, handling accounts payable and receivable, and ensuring the integrity of our accounting practices.Key Responsibilities:Manage and maintain financial records, including ledgers, invoices, and statements.Reconcile...


  • Nanaimo, Canada F & M Installations Ltd. Full time

    F&M Installations L (FMI) is an electrical con acting co - ny which spe - lizes in indus - al, substat - , and power generation work - e consider ourselves - be a leading E - neering, Proc - ment and C - truction (E C) contractor within the civil - dustry. We service estern Ca - a, executing - nstructio - rojects in Briti olumbia, Yukon Territory -...

  • Accounting Clerk

    2 weeks ago


    Nanaimo, British Columbia, Canada Peoples Bookkeeping & Tax Inc. Full time

    We are seeking a detail-oriented Bookkeeping Specialist to join our team at Peoples Bookkeeping & Tax Inc. The ideal candidate will have a strong background in bookkeeping and accounting principles, with the ability to maintain accurate and up-to-date financial records.Key ResponsibilitiesFinancial Record Keeping: Maintain accurate and detailed financial...


  • Nanaimo, Canada Nanaimo Forest Products Full time

    **Join a company that prides itself on putting its people first.**: - ** Exciting opportunity for an accounting professional who is motivated to contribute to the success of our business!**: - ** Competitive remuneration of $60-75k/yr commensurate with experience.** **About the Organization** Created in 2008 and privately held, Harmac Pacific Pulp...


  • Nanaimo, British Columbia, Canada MNP Full time

    Job Opportunity MNP, a leading national accounting, tax, and business advisory firm in Canada, is seeking a skilled Bookkeeper to join our ease Cloud Accounting Services team. As a trusted advisor, you will use cutting-edge technology to deliver a full suite of services, including accounts payable, accounts receivable, bookkeeping, financial reporting, and...


  • Nanaimo, British Columbia, Canada MNP Full time

    Job Opportunity MNP, a leading national accounting, tax, and business advisory firm in Canada, is seeking a skilled Bookkeeper to join our ease Cloud Accounting Services team. As a trusted advisor, you will use cutting-edge technology to deliver a full suite of services, including accounts payable, accounts receivable, bookkeeping, financial reporting, and...

  • Accounting Specialist

    2 weeks ago


    Nanaimo, British Columbia, Canada SHIPCART DISTRIBUTION SERVICES Full time

    Job Summary: We are seeking a skilled Bookkeeping Professional to join our team at SHIPCART DISTRIBUTION SERVICES. As a key member of our finance department, you will be responsible for maintaining accurate and up-to-date financial records, preparing financial statements, and ensuring compliance with accounting standards.Key Responsibilities:Financial Record...

  • Accounting Specialist

    2 weeks ago


    Nanaimo, British Columbia, Canada Quality Inn Full time

    Accounting SpecialistAt Quality Inn, we are seeking an experienced Accounting Specialist to join our team. As an Accounting Specialist, you will be responsible for maintaining accurate and up-to-date financial records, preparing cheques for payroll, and reconciling accounts.Key Responsibilities:Calculate and prepare cheques for payrollCalculate fixed assets...