Accounts Payable Specialist
2 months ago
**Accounts Payable Specialist**:
- Employment Group
- CUPE
- Position Number
- 00398
- Division
- VP Administration and Finance
- Department
- Financial Services
- Campus
- Nanaimo campus
- Location
- Nanaimo, British Columbia
- Country
- Canada
- Appointment Type
- regular part-time
- FTE
- 0.75
- Workload
- 35 hours per week for 39 weeks per year, mid-September to mid-June. Seasonal break mid-June to mid-September.
- Pay Level
- CUPE 9: $32.84 per hour
- Start:
- As soon as possible.
- Applicant Documents
- CV/Resume, Cover Letter, Referees/References
- Posted Date
- 10-Oct-2024
- Closing Date
- 23-Oct-2024
- Job Reference
- 2564
**Duties**:
As an integral part of the Accounts Payable team, the Accounts Payable (AP) Specialist will compile, organize, and process financial information relating to the proper recognition and payment of VIU's financial obligations. This position will work at our Nanaimo campus.
Key Responsibilities:
- Adhering to a strict payment schedule, process Accounts Payable transactions in accordance with GAAP and AP guidelines.
- On an ongoing basis, use judgment and make decisions using past experience, education and best practices to properly identify the treatment of various transactions flowing through the Accounts Payable (A/P) ledger including prepaid expenses, accruals and holdbacks.
- Manage information attached to transactions in a confidential manner.
- Manage and organize bulk data for analysis and reconcile supporting documentation to calculated balances.
- Initiate and respond to internal and external requests for information pertaining to AP and purchasing card related issues.
- Accurately process large volumes of work for sustained periods to support the weekly payment schedule.
- Track and analyze expenditures and reallocate as necessary for accurate reporting on Statement of Financial Information.
- File, archive, and maintain storage of records.
- Communicate with students, staff, vendors, other Institutions and Government agencies as required.
- Participate in special projects as determined by the AP Manager.
**Required Qualifications**:
Two-year Accounting Diploma from an appropriately accredited institution. Minimum three years of AP experience in a finance office using an integrated AP system including year-end processing. A combination of education and experience may be considered.
- Must be a team player with excellent organizational, interpersonal and communications skills and the ability to deal with a wide variety of personalities with tact, diplomacy and patience.
- Ability to handle pressure, work independently and manage multiple priorities.
- Demonstrated consistent attendance record due to large volume of work assignments and weekly payment deadlines.
- Demonstrated intermediate level proficiency in MS Excel, Word and Outlook.
**Preferred Qualifications**:
- Experience in a Public Sector Environment
- Experience with an integrated Enterprise Resource Planning (ERP) system
- Experience with VIU's systems (i.e. Unit4 UBW/FIS)
- VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities._
**Note**:
-
Accounting Coordinator
6 months ago
Nanaimo, Canada Milner Group Full time_**Accounting Coordinator - Accounts Payable**_ The Accounting Coordinator - Accounts Payable position will primarily be responsible for providing top-notch customer service with mínimal supervision as well as in-office administration support. **KEY RESPONSIBILITIES (INCLUDING ASSISTING WITH)**: - Processing accounts payable & purchase orders - Accounts...
-
Accounts Payable Administrator
6 months ago
Nanaimo, Canada F&M Installations Ltd. Full time**Company Overview** **The Opportunity** We are looking for a resourceful individual who has great attention to detail and is interested in being a supportive team member, working closely with the Accounts Payable Clerk, together will be responsible for the high volume, accurate and timely processing of Accounts Payable. You will also perform various...
-
Accounts Payable Clerk
7 months ago
Nanaimo, Canada Berk's Intertruck Full timePacific Coast Heavy Truck Group, a full-service, commercial truck dealer in the Lower Mainland and the interior of British Columbia, has officially acquired Berk’s Intertruck Ltd. Founded in 1971, Berk’s Intertruck operates on Vancouver Island and has grown to become one of the most respected dealer groups in Canada representing Volvo Trucks, Isuzu...
-
Accounts Payable Clerk
7 months ago
Nanaimo, Canada Midas Nanaimo Full timeJob Title: Accounts Receivables/Payables Clerk Location: MIDAS Nanaimo Position Type: Full-Time, Monday-Friday **Job Description**: **Responsibilities**: - Process accounts receivable and payable transactions - Reconcile invoices and credit card statements - Prepare and issue invoices to customers - Monitor and follow up on outstanding payments -...
-
Accounts Payable Manager
6 months ago
Nanaimo, Canada P&R Truck Centre Full time**Position**: Accounts Payable Manager **Reports To**: Controller(s) **Summary**: **Key relationships in this role**: P&R Employees (frontline & senior management), Vendors, IT/Software providers. This role is based in our Nanaimo office, and may require occasional trips to our Saanichton head office. **Responsibilities**: - Full cycle accounting...
-
Accounts Payable Associate
7 months ago
Nanaimo, Canada First Truck Centre Full timeAccounts Payable Associate 2073 Boxwood Road, Nanaimo, BC, Canada Full Time P&R Truck Centre, doing business as Velocity Truck Centre Canada, is looking to add an Accounts Payable Associate to their Nanaimo team. The Accounts Payable Associate is a highly organized individual, skilled at multi-tasking, full-cycle accounting and with a positive...
-
Accounts Payable Associate
1 month ago
Nanaimo, British Columbia, Canada First Truck Centre Full timeJob Summary:We are seeking a highly organized and detail-oriented Accounts Payable Associate to join our team at First Truck Centre. As an Accounts Payable Associate, you will be responsible for handling accounts payable processes, including posting and reconciling vendor invoices and statements.About the Role:The ideal candidate will have a post-secondary...
-
Accounts Payable and Receivable Clerk
4 months ago
Nanaimo, Canada Nanaimo Family Life Association Full timeEducation: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year - or equivalent experience **Work setting**: - Public sector **Tasks**: - Manage accounts receivable - Manage accounts payable - Invoice clients - Perform clerical duties, such as maintain filing and...
-
Compliance Specialist
2 months ago
Nanaimo, British Columbia, Canada beBee Professionals Full time $45,000 - $60,000We are seeking a Compliance Specialist to join our finance team. In this role, you will be responsible for maintaining accurate financial records, handling accounts payable and receivable, and ensuring the integrity of our accounting practices.Key Responsibilities:Manage and maintain financial records, including ledgers, invoices, and statements.Reconcile...
-
Accounts Payable Team Lead
6 months ago
Nanaimo, Canada F & M Installations Ltd. Full timeF&M Installations L (FMI) is an electrical con acting co - ny which spe - lizes in indus - al, substat - , and power generation work - e consider ourselves - be a leading E - neering, Proc - ment and C - truction (E C) contractor within the civil - dustry. We service estern Ca - a, executing - nstructio - rojects in Briti olumbia, Yukon Territory -...
-
Accounts Payable Coordinator
1 month ago
Nanaimo, Canada Nanaimo Forest Products Full time**Join a company that prides itself on putting its people first.**: - ** Exciting opportunity for an accounting professional who is motivated to contribute to the success of our business!**: - ** Competitive remuneration of $60-75k/yr commensurate with experience.** **About the Organization** Created in 2008 and privately held, Harmac Pacific Pulp...
-
Accounts Payable Coordinator
3 months ago
Nanaimo, Canada Nanaimo Forest Products Full time**Join a company that prides itself on putting its people first.**: - ** Exciting opportunity for an accounting professional who is motivated to contribute to the success of our business!**: - ** Competitive remuneration of $60-75k/yr commensurate with experience.** **About the Organization** Created in 2008 and privately held, Harmac Pacific Pulp...
-
Accounting Technician
6 months ago
Nanaimo, Canada Kelland Ventures Full timeWe are a multifaceted company involved in real estate holdings, commercial property development and management, hospitality, marine, and new business development. We are seeking an experienced Administrative and Accounting Specialist for our growing Nanaimo office. **Job responsibilities** - Day to day accounting activities, including accounts payable and...
-
Financial Accountant
2 months ago
Nanaimo, British Columbia, Canada beBee Professionals Full time $45,000 - $60,000We are seeking a detail-oriented Financial Accountant to maintain accurate financial records, handle accounts payable and receivable, and ensure the integrity of our accounting practices.Key Responsibilities:Manage and maintain financial records, including ledgers, invoices, and statements.Reconcile bank statements and monitor cash flow.Prepare financial...
-
Accounting Administrator
1 month ago
Nanaimo, Canada Harris Kia Full time**Overview** We are seeking an experienced and highly organized and detail-oriented individual to join our team as an Accounting Administrator. As an Accounting Administrator, you will play a crucial role in maintaining accurate financial records and ensuring the smooth operation of our accounting department. **Responsibilities**: - Perform account...
-
Accounts Payable Associate
6 months ago
Nanaimo, Canada First Truck Centre Full time**Key relationships in this role**: P&R/Velocity Truck Centre Employees (frontline & senior management), Vendors, IT/Software providers. This role is based in our Nanaimo office, and may require occasional trips to our Saanichton office. **Responsibilities**: - Full cycle accounting responsibilities, including but not limited to: - Posting and...
-
Financial Accounting Specialist
2 weeks ago
Nanaimo, British Columbia, Canada Peoples Bookkeeping & Tax Inc. Full timeJob TitleFinancial Accounting SpecialistAbout the RoleWe are seeking a highly skilled Financial Accounting Specialist to join our team at Peoples Bookkeeping & Tax Inc. The ideal candidate will have strong bookkeeping and accounting skills, with the ability to maintain accurate financial records and prepare cheques for payroll.ResponsibilitiesCalculate and...
-
Bookkeeper, Ease Cloud Accounting Services
6 months ago
Nanaimo, Canada MNP Full timeInspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our ease Cloud Accounting Services team as a Bookkeeper. This diverse team of professionals are dedicated to exceeding clients’ unique needs within a...
-
Financial Operations Specialist
3 weeks ago
Nanaimo, Canada Vancouver Island Regional Library Full timeWe are looking for a Financial Operations Specialist to be part of an amazing Finance team! The Financial Operations Specialist plays a critical role within a small dynamic finance team, managing core financial operations such as Accounts Payable, Accounts Receivable, Payroll, General Ledger Reconciliation, and Financial Reporting. This position also...
-
Billing Specialist
6 months ago
Nanaimo, Canada Real Estate Webmasters Full timeREW is looking for an experienced Billing Specialist to join our high tech, high performing team, who will provide their administrative expertise and ‘can do' attitude to support all areas of our organization. **What you bring**: You have high standards, are detail oriented, motivated to learn and grow, enjoy new challenges, and are a strong communicator....