Accounts Payable Associate

7 months ago

Nanaimo, Canada First Truck Centre Full time

Accounts Payable Associate

2073 Boxwood Road, Nanaimo, BC, Canada Full Time

P&R Truck Centre, doing business as Velocity Truck Centre Canada, is looking to add an Accounts Payable Associate to their Nanaimo team. The Accounts Payable Associate is a highly organized individual, skilled at multi-tasking, full-cycle accounting and with a positive outlook. Ideally, the candidate is experienced in a multi-branch environment. With the support of the Controllers, the AP Associate will handle accounts payable processes, including but not limited to; assisting with posting and reconciling vendor invoices and statements, posting AP adjustments, posting and reconciling corporate visa transactions, ensuring AP and GL accounts are up to date, and assisting wit preparing batch disbursements. The AP Associate will cross train with the team members, ensuring a high functioning team environment.

Key relationships in this role: P&R/Velocity Truck Centre Employees (frontline & senior management), Vendors, IT/Software providers.

This role is based in our Nanaimo office, and may require occasional trips to our Saanichton office.

Job Responsibilities:

- Full cycle accounting responsibilities, including but not limited to:

o Posting and reconciling visa statement transactions for multiple corporate cardholders

o Posting and reconciling large dealer invoices and statements

o Preparing and reconciling batch disbursements

o Preparing financial analyses, month end reports and reconciliations

o Investigating and resolving account discrepancies, and preparing adjusting journal entries

o Assisting with creating & developing processes and procedures

o Assisting with year end audit preparations

o Supporting our payroll process as needed

o Other duties as assigned.

Critical Success Factors:

Attendance, Punctuality & Reliability: The AP Associate is a key role, relied on by all employees in the company. You will be interacting with staff and vendors on a daily basis. The Accounting department moves quickly, it is important the successful candidate is present to support the team and staff.

Stress Management: Business is growing and the Accounting department manages a high volume of paper/information in a very dynamic environment. This can at times become stressful to ensure all priorities are met. The successful candidate will be able to manage their stress levels and ensure they are coming forward for help or assistance as needed.

Flexibility: Our environment is one that is fast paced, and priorities can change very quickly. The successful candidate must be flexible and comfortable prioritizing and adjusting their day as required to meet business needs .

Organization: The successful candidate must be highly organized as they are expected to manage a high volume of information daily. This may include but is not limited to; invoices, customer statements, cheque requests, staff reimbursements, visa reconciliations, vendor information, deadlines, month end timelines, and administrative task management.

Communication: You will be communicating with various stakeholder across the organization. Respectful dialogue, in both written and verbal communications is key.

Attention to Detail: This is crucial. The successful candidate will ensure all data is being entered accurately within the system. They will also take the time to ensure they are clear on the various processes within the department and AP's role within the computer system. Not only understanding the correct way to complete the tasks, but the ripple effect that can occur if we are inaccurate.

Process Driven: We are in a period of growth & development, establishing the processes we need to ensure success in the future. The ideal candidate will be process driven, with a focus on continuous improvement.

Problem Solving: This role will take the lead in investigating problems as they arise. The ideal candidate will use a structured approach, with excellent follow up skills and escalate issues as they see fit to ensure a successful resolution.

Senior Accountant Requirements:

- Post-secondary degree or diploma in Accounting or Finance.

- 3 plus years related experience in AP, including management or supervisory experience.

- Ability to analyze and present numerical data in tables, spreadsheet and forms.

- Proficient with MS Office (Word, Excel, Outlook)

- Negotiation & relationship building skills.

- Proficient in Microsoft Office Suite.

- Post-Secondary courses within the accounting field considered an asset.

- Good stress management & de-escalation skills.

- Experience with Accounting software Excede will be considered an asset.

Dealership Experience

- Preference will be given to candidates coming from the Automotive/Truck dealership industry: multi dealership environments, managing a high volume of transactions daily.

Working Environment & Physical Requirements

This role is sedentary in nature and performed in an office environment. Extended hours of typing and data processing are to be expected. It is expected at least 50% of your time will be dedicated to phone calls and interaction with both customers & staff. Lifting requirements will be minimal, and not expected to be more than 20 to 25lbs on occasion.

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