Office Assistant

4 weeks ago

St Catharines, Canada Brock University Full time

This position is part of the

OSSTF (Employee Group)

One of Canada’s leading comprehensive universities and a Top Employer in Hamilton-Niagara, and ranked #3 as Canada’s Best Employers compiled by Forbes and Statista, Brock University is an inclusive, welcoming campus community that offers a wide range of unique career opportunities for those with passion, energy and expertise. We’re looking for team members who want to help us continue to deliver an exceptional student experience, perform impact-driven research and generate life-changing breakthroughs for our world. Ignite new possibilities for your career. Break through at Brock.

Post End Date:

July 5, 2024

Employment Status: Temporary Employment Services

Faculty: Not Applicable

Department: Temporary Employment Services (TES)

Grade: F

Salary Scale: *$ - $ per hour (effective May 1, 2023)

Hours of Work: Casual, on call


Job Summary

The Office Assistant will provide administrative and clerical assistance on a casual/on-call basis to departments within the University where assistance is required to replace staff members on vacation, sick leave, or where extra help is required. Employees will work in a variety of settings including academic departments and administrative offices. Duties include: providing front-line administrative and reception support, interacting with students, staff, faculty or the public; processing mail, forms, on-line contracts, cheque requisitions, travel claims, purchase requisitions/orders; scheduling appointments and making room bookings; word processing a variety of materials correspondence, course materials/outlines, teaching materials; assisting with mass mail outs, financial records management, and data entry; filing; photocopying; and other duties as required.


Qualifications

Several years of related experience and demonstrated ability in an administrative capacity are required, including front-line reception or customer service experience; Thorough knowledge and proficiency in standard office computer applications including word processing, spreadsheets, databases, web applications, email, and scheduling (Outlook or other electronic calendars); Experience may include bookkeeping, budget reconciliation, organizing events, database management including queries and reporting, mail merging, creating forms, organizing financial information and recordkeeping; Adaptable and prepared to undertake varying assignments of differing complexity or length, as well as be available on short notice; May be required to work independently or where supervision is minimal; Demonstrated ability to communicate effectively with all contacts while maintaining confidentiality is critical; Ability to grasp processes and procedures with accuracy and speed is essential; Proven ability to learn new procedures and/or programs and adapt to changing environments is also required.


Note
It is Brock University’s policy to give first consideration to qualified internal Brock University OSSTF applicants.

We appreciate all applications received; however, due to volume we will contact only those candidates selected for an interview.

This position is included in the Ontario Secondary School Teachers Federation (OSSTF) Union.

* Salary is defined by the OSSTF Collective agreement. New members shall be placed on the salary grid at the entry level.

Brock University is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environment. We will accommodate the needs of the applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Department to ensure your accessibility needs are accommodated throughout this process. Information received relating to accommodation measures will be addressed confidentially.

Applicants are required to upload a resume and cover letter as part of the application process.

Brock University is actively committed to diversity and the principles of Employment Equity and invites applications from all qualified candidates. Women, Aboriginal peoples including those who identify as members of First Nations, Inuit and Métis Peoples, members of visible minorities and racialized groups, people with disabilities, and lesbian, gay, bisexual, transgender, and queer (LGBTQ) persons are encouraged to apply. We will accommodate the needs of the applicants and the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the selection process, as outlined in the Employment Accommodation Policy .Please advise: to ensure your accessibility needs are accommodated through this process. Information received relating to accommodation measures will be addressed confidentially.

It is Brock University’s policy to give consideration to qualified internal applicants.

We appreciate all applications received; however, only candidates selected for an interview will be contacted.

Learn more about Brock University by visiting

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