Office Administrator/bookkeeper Assistant

3 weeks ago


St Catharines, Canada ACK Architects Studio Inc. Full time

**JOB DESCRIPTION**

We are seeking a highly motivated Bookkeeper/Administration assistant to join our progressive team, working in a professional office environment. This is a full time position for a detail-orientated individual to provide complete administrative support and reception duties. A minimum of 3 years bookkeeping experience is recommended, construction industry related experience an asset.

**JOB DUTIES**
- Compile financial, accounting or auditing reports pertaining to such matters as cash receipts, expenditures, accounts payable and receivable with care and accuracy
- Answer incoming calls, greet and assist clients, type/file correspondence, and distribute incoming/outgoing mail
- Generate invoices for client billing and follow up with collections
- Reconcile bank statements with journal entries & spreadsheets as needed
- Check account balance weekly against known incoming and outgoing funds
- Review and run payroll payments
- Maintain an inventory of office supplies
- Work closely and provide key support to principals/owners

**JOB QUALIFICATIONS**
- Must be proficient with Microsoft Office and QuickBooks
- Excellent telephone, written and verbal communication skills are essential
- Must have a valid Driver’s License and own vehicle
- Ability to maintain a high degree of confidentiality
- High attention to detail and accuracy
- Excellent organizational skills with the ability to manage multiple priorities
- Minimum 3 years bookkeeping experience, construction related preferred

**Job Types**: Full-time, Part-time

Schedule:

- Monday to Friday

Work Location: In person



  • St. Catharines, Canada ACK Architects Studio Inc. Full time

    **JOB DESCRIPTION** We are seeking a highly motivated Bookkeeper/Administration assistant to join our progressive team, working in a professional office environment. This is a full time position for a detail-orientated individual to provide complete administrative support and reception duties. A minimum of 3 years bookkeeping experience is recommended,...


  • St. Catharines, Canada ACK Architects Studio Inc. Full time

    **JOB DESCRIPTION** We are seeking a highly motivated Bookkeeper/Administration assistant to join our progressive team, working in a professional office environment. This is a full time position for a detail-orientated individual to provide complete administrative support and reception duties. A minimum of 3 years bookkeeping experience is recommended,...


  • St. Catharines, Canada Darren Bruce, Chartered Professional Accountant Full time

    Darren Bruce, CPA, Professional Corporation based in St. Catharines Ontario is currently seeking an individual on a permanent, full time or part-time basis to join our dynamic team as an active bookkeeper/office clerk/administrative assistant. Our commitment here at Darren Bruce, CPA, Professional Corporation is to provide our clients with the best possible...


  • St. Catharines, Canada Darren Bruce, Chartered Professional Accountant Full time

    Darren Bruce, CPA, Professional Corporation based in St. Catharines Ontario is currently seeking an individual on a permanent, full time or part-time basis to join our dynamic team as an active bookkeeper/office clerk/administrative assistant. Our commitment here at Darren Bruce, CPA, Professional Corporation is to provide our clients with the best possible...


  • St. Catharines, Canada HAMPTON TERRACE CARE CENTRE Full time

    **Office Administrator/Assistant** We are seeking an Office Administrator/ Assistant to support our Managing Director. The Office Administrator/ Assistant will be responsible for all aspects of the Managing Directors daily life. This includes organizing, filing, record keeping, accounting/bookkeeping, and general administrative tasks. The Office...


  • St. Catharines, Canada Colliers Niagara Management Ltd. Full time

    Colliers Niagara Management Ltd. is a full service property management company and is currently seeking a Bookkeeper/Property Administrator to join our team! **Purpose of the Position** The Bookkeeper/Property Administrative Assistant is responsible for providing bookkeeping and administrative services, ensure effective and efficient operations as it...


  • St. Catharines, Canada Jordan Architectural Full time

    ROLE - Performs basic but essential bookkeeping duties. - Performs other administrative duties as assigned. BOOKKEEPING - Keeps general ledger current. - Prepares financial statements. - Processes government remittances and taxes. ADMINISTRATION - Updates health and safety policy in accordance with regulations. - Performs Purchase Orders and Job Costing...


  • St. Catharines, Canada Stone Mill Inn Full time

    Job Summary: **Responsibilities**: - Perform account reconciliation and bank reconciliation tasks - Process accounts payable and accounts receivable transactions - Perform payroll processing and ensure accurate record-keeping - Prepare financial reports, including budgeting and forecasting - Maintain accurate records of financial transactions using...

  • Bookkeeper

    5 days ago


    St. Catharines, Canada Darren Bruce, Chartered Professional Accountant Full time

    Darren Bruce, CPA, Professional Corporation based in St. Catharines Ontario is currently seeking an individual on a permanent, full time or part-time basis to join our dynamic team as an active bookkeeper/office clerk/administrative assistant. Our commitment here at Darren Bruce, CPA, Professional Corporation is to provide our clients with the best possible...


  • St. John's, Canada Connex NL Full time

    Connex Personnel offers a full suite of recruiting and contracting agency services to the industrial, power utility, petrochemical, oil and gas, drilling, subsea, information technology, telecommunications, and mining sectors. We provide all types of project and operational personnel including Managers, Engineers, Technologists, Technicians, Planners, Cost...


  • St. Catharines, Canada Darren Bruce, Chartered Professional Accountant Full time

    Darren Bruce, CPA, Professional Corporation based in St. Catharines Ontario is currently seeking an individual on a permanent, full-time basis to join our dynamic team as an active office clerk/administrative assistant. Our commitment here at Darren Bruce, CPA, Professional Corporation is to provide our clients with the best possible financial services from...


  • St. Catharines, Canada TPR GROUP INC Full time

    '''Overview''' '''Responsibilities''' - Manage and oversee all administrative functions of the office - Handle accounts payable and accounts receivable processes - Perform payroll duties including processing timesheets, calculating wages, and ensuring accurate payments - Reconcile bank statements and perform account analysis - Maintain accurate records of...


  • East St. Paul, Canada Bosk Construction Inc Full time

    Bosk Construction Inc. is a growing construction company specializing in commercial and multi-family property development. Our company is seeking an organized, self-starting individual to assist with bookkeeping and administrative responsibilities. We value positive, reliable individuals who have a strong work ethic and are comfortable working both...


  • St. Catharines, Canada Brock University Graduate Students' Association Full time

    _NOTE: ONLY APPLICATIONS RECEIVED AS INSTRUCTED BELOW WILL BE CONSIDERED._ The Brock University Graduate Students’ Association (GSA) is a student organization and a registered not-for-profit corporation with a mandate to represent the interests of approximately 2,000 graduate students at Brock University. We are searching for a new office team member with...


  • West St Paul, Canada Hollywood Limousine Serivce Inc. Full time

    Hollywood Limousine Service has been Manitoba's leader in personal and corporate luxury transportation for over 15 years. We are committed to providing top class transportation to Winnipeg and surrounding areas using high quality luxury vehicles paired with some of the very best personal chauffeurs in the industry. **A well organized and computer advanced...


  • St. Catharines, Canada CEI Full time

    **About us** Custom Enclosure Integrators Ltd. is a small business in St. Catharines, ON. We are professional and agile. Our work environment includes: - Modern office setting - Processing and filing invoices to the clients - bookkeeping and budgeting services - Updating of office records and databases that contain personnel, financial, HR and office...


  • West St Paul, Canada Sedan and Limousine Transportation Company Full time

    **A well organized and computer advanced business is looking for a administrative assistant and/or bookkeeper to join our small administration team.** **One childcare spot reserved at nearby centre if needed.** **Specific Skills Administrative Assistant** - Schedule trips - Invoicing and accounts payable - New employee set up and training - Use company...


  • West St Paul, Canada Sedan and Limousine Transportation Company Full time

    **A well organized and computer advanced business is looking for a administrative assistant and/or bookkeeper to join our small administration team.** **One childcare spot reserved at nearby centre if needed.** **Specific Skills Administrative Assistant** - Schedule trips - Invoicing and accounts payable - New employee set up and training - Use company...


  • St. Catharines, Canada The Salvation Army Full time

    The Administrative Assistant provides support in the areas of finance, bookkeeping, reception, record-keeping, data entry, and internal and external communication. The position completes work assignments for the Corps (church) and Community and Family Services. **KEY RESPONSIBILITIES**: **Administrative Support** - Make decisions on routine administrative...


  • St. Catharines, Canada Dr. Tareq Azabi Medical Office (General Surgeon) Full time

    **Job Overview**: We are seeking a dedicated and detail-oriented Medical Office Assistant to become a key member of our General Surgery practice. In this full-time role, you will enhance the efficiency of our office by delivering exceptional administrative support and compassionate patient care, ensuring smooth operations every day. **Responsibilities**: -...