Project Administrative Assistant

3 weeks ago


Dartmouth, Canada Englobe Full time

We offer

A full range of benefits (group insurance with shared costs upon hiring, group RRSP); A telemedicine virtual healthcare service; An annual reimbursement of sports expenses; Opportunities for skills development; Flexible hours and ability to compress working hours; Internal policy to encourage teleworking.

Choose the path of impact. Join us in creating a positive legacy. 

Englobe is committed to providing accommodation to, and working with, applicants with disabilities, to meet their needs throughout the recruitment, selection and/or employment process.


Your Contribution

As a Project Administrative Assistant, you will work in collaboration with the Project Management team.

Your main responsibilities will be: 

Apply and promote Englobe’s health and safety rules; Assist the multidiscipline project managers with daily project work; Small proposal preparation; Order office supplies and maintain the copy room; Help organize office social events; Document preparation such as writing, revising and formatting various documents such as reports, inspection reports, letters, excel tables, correspondence, NMS specifications, meeting minutes etc.; Printing and binding of reports; Attend meetings, produce and distribute meeting minutes; Develop project specific forms and templates; Insurance requests; and Permit applications.
Your Profile

Post-Secondary degree or diploma in Office Administration, Business Administration is an asset; Minimum of 3-year experience in an administrative role in an office environment required; Experience working in a similar capacity in a Consulting, Engineering, or Science firm would be an asset; Exceptional written and oral English communication skills; Proficient with the use of Microsoft Office program features specifically; Word, Excel, PowerPoint and Outlook; Skilled with the preparation of PDF reports including links, bookmarks, and searching tools for easy access; Strong research and writing skills, ability to present information concisely and clearly; Strong problem solving skills; Excellent organizational skills, ability to implement and maintain systems of organization; Ability to meet tight deadlines, prioritize; multi-task and thrive in a fast-paced environment; and Demonstrated sensitivity and consideration for occupational health and safety.

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