Administrative Assistant

3 weeks ago


Dartmouth, Canada Archdiocese of Halifax-Yarmouth Full time

**Administrative Assistant**
**Divine Mercy Parish**
**Dartmouth, NS**

Reporting to the Pastor or his delegate, the Administrative Assistant, is the first point of contact for parishioners and other visitors to Divine Mercy Parish. Working with the Pastor and other leaders in the Parish, the incumbent will provide superior customer service to parishioners and all visitors.

The main duties and responsibilities include:

- Using a high degree of accuracy and attention to detail, maintaining the parish records and filings including the:
- Recording of Baptisms, Marriages, Deaths, First Communion, First Reconciliation and Confirmation in the written records and electronically in Parish Friendly
- Responding to requests for Baptismal and Marriage documents
- Completing and providing certificates for the sacraments prior to the events at the request of the Pastor and/or Deacon
- Acting as the first point of contact for weddings and baptisms
- Maintaining parishioner information in Parish Friendly
- Assisting the Faith Formation Coordinator in ensuring the faith formation registrations/information is entered in Parish Friendly
- Providing reports as needed for the Priests, Deacons, Parish Councils and organizations
- Assigning church envelopes, both regular and PAR, annually and as new parishioners join the Parish
- Ensuring adequate inventories of supplies for all three churches including but not limited to:
- Candles
- Hosts
- Missals
- Office supplies
- Issuing Mass cards, recording and scheduling the Mass Intentions for the week
- Maintaining a log and monitoring who has keys to the churches and offices/rooms in the churches
- Receiving bulletin submissions and create a weekly bulletin to be sent electronically and in paper format
- Updating the Divine Mercy Parish website ensuring currency of information
- Communicating changes to Mass times and/or personnel to the website manager at the Diocesan Centre
- Managing the Responsible Ministry Protocol program ensuring the staff and volunteers meet the requirements of the program

**Qualifications**

The incumbent will:

- Be a practicing Catholic able to participate in the sacramental life of the Church
- Be a graduate of an Office Administration program and a minimum of five (5) years experience in an administrative support role or the equivalent of training and experience
- Be able to demonstrate excellent skills in technology such as MS Office, Google Docs, Adobe, WordPress
- Have solid written and oral communications skills
- Have strong organizational skills with the ability to prioritize their workload
- Have strong interpersonal skills with the ability to engage parishioners and visitors to the Parish
- Be flexible and adaptable to change to meet the needs of the Parish
- Understand the need for confidentiality
- The ability, with experience in QuickBooks, to fill in for the Bookkeeper in their absence would be considered an asset

We offer a competitive salary and benefits package.



  • Dartmouth, Canada Rideout Tool & Machine Inc. Full time

    **Administrative Assistant Job Description** Responsibilities for Administrative Assistant - Organize and maintain files - Screen phone calls, redirect calls, and take messages - Maintain and order office supplies - Assist with basic data entry and record keeping Qualifications for Administrative Assistant - High school diploma or GED with Secondary...


  • Dartmouth, Canada Nova Scotia Health Authority Full time

    ​Req ID: 179377 Company: Nova Scotia Health Location: Provincial Zone, Flexible Within The Province Department: PH SSP/SPP Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Status: Management/Non Union Position Posting Closing Date: 9-May-24 Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...


  • Dartmouth, Canada Delta Hotels By Marriott Full time

    **Administrative Assistant** **The Delta Hotels by Marriott - Dartmouth** is proud of the reputation it has earned for delivering exceptional customer service. Since opening under the Delta flag, our hotel has consistently been ranked as one of the top five Delta hotels throughout the world for overall guest satisfaction. In each of our departments, our...


  • Dartmouth, Canada Delta Hotels By Marriott Full time

    **Administrative Assistant** **The Delta Hotels by Marriott - Dartmouth** is proud of the reputation it has earned for delivering exceptional customer service. Since opening under the Delta flag, our hotel has consistently been ranked as one of the top five Delta hotels throughout the world for overall guest satisfaction. In each of our departments, our...


  • Dartmouth, Canada Mi’kmaw Family & Children’s Services of Nova Scotia Full time

    **Title**:Administrative Assistant **Status of employment**:Full-time/Permanent **Office Location**:Dartmouth, Nova Scotia As a commitment to reconciliation, Mi'kmaw Family and Children's Services of NS wishes to honor the historical **Position Summary**: As a member of the Wikimanej Kikmanaq and Family & Community Resource team the Administrative...


  • Dartmouth, Canada EnGlobe Corp. Full time

    Your Employer: **Dare to join Englobe** At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large - and small-scale projects,...


  • Dartmouth, Canada Archdiocese of Halifax-Yarmouth Full time

    **Administrative Assistant** **Divine Mercy Parish** **Dartmouth, NS** **Archdiocese of Halifax-Yarmouth** Reporting to the Pastor or his delegate, the Administrative Assistant is the first point of contact for parishioners and other visitors to Divine Mercy Parish. Working with the Pastor and other leaders in the Parish, the incumbent will provide superior...


  • Dartmouth, Canada BOYNECLARKE Full time

    **Why this role?** As an Administrative Assistant, you may support lawyers directly or provide overall administrative support to a specific team. Previous legal experience is not required, and in-depth training will be provided upon hire. **Core Duties and Responsibilities** As an Administrative Assistant, your responsibilities will include, but are not...


  • Dartmouth, Canada Harbour Construction Company Limited Full time

    Overview: We are seeking a detail-oriented Administrative & Bookkeeping Assistant to join our team. Monday - Friday: 9am-4pm. **Responsibilities**: - General administrative duties - Maintain contact lists - Assist with event planning and execution - Provide administrative support - Manage and track company assets - Accounts Payable data entry - Various...


  • Dartmouth, Canada Viking Full time

    Job Description We are looking for an Administrative Assistant to join our team and look after all administrative internal processes of the office. Among other things, your responsibilities will be to:Receive, filter and assign calls, mail and email correspondence;Answer service calls and requests from customers;Assign service calls to the appropriate...


  • Dartmouth, Canada Viking Full time

    Job Description We are looking for an Administrative Assistant to join our team and look after all administrative internal processes of the office. Among other things, your responsibilities will be to: Receive, filter and assign calls, mail and email correspondence; Answer service calls and requests from customers; Assign service calls to the...


  • Dartmouth, Canada Insight Pest Solutions Full time

    **Position Snapshot: Administrative Assistant** **Job Type**:Permanent Full-Time, In-person **Job Location**:Dartmouth, Nova Scotia **Work Schedule**:8:00am-4:00pm AST, averaging 40 hours/week, Monday-Friday **Compensation**:$16.75 CAD/hour **The Big Picture: Customizing Organizational Efficiency and Operations** On a daily basis, you will be the first...


  • Dartmouth, Canada Terminix Full time

    Terminix Canada is one of the largest pest control providers to the property management sector. Since its founding in 1927, Terminix has been an industry leader in pest control. **Position Overview** This is an on-site position out of our Dartmouth office. An Administrative Assistant will act as a liaison, providing product/service information, answering...


  • Dartmouth, Canada Atlantic Policy Congress of First Nations Chiefs Secretariat Full time

    **APC Employment Opportunity** **Administrative Assistant** **(Full Time Term Position until March 31, 2024 (With possibility of renewal)** **Who Can Apply**: Applicants should possess a recognized degree, diploma or certificate in office/administrative management/logistics. A combination of comparable, relevant, and recent education and experience will...


  • Dartmouth, Canada Dartmouth Psychological Services Inc. Full time

    **About us** Dartmouth Psychological Services Inc. is a busy and well-established Psychology practice. We pride ourselves on providing quality, professional care to others in a collaborative and supportive setting. **RECEPTIONIST/ADMINISTRATIVE ASSISTANT POSITION (PART-TIME/CASUAL)** We require an administrative assistant/receptionist to work part-time...


  • Dartmouth, Canada CP Distributors Full time

    Looking for a stable and team-oriented work environment within the construction industry? CP Distributors has a current opening for an ambitious **Administrative Assistant/Receptionist** in our **Halifax **branch. CP Distributors is a trusted, value-added business partner in the construction industry and is dedicated to being the leading supplier of...


  • Dartmouth, Canada Eastern Fence Erectors Limited Full time

    ATLANTIC CANADA’S FENCING LEADER FOR OVER 100 YEARS Eastern Fence is Atlantic Canada’s largest fence company with offices in Moncton, Dartmouth, Charlottetown, Sydney, Bathurst and Saint John. We provide services to the construction industry, municipalities, governments and the general public. **Eastern Fence Erectors** currently has an opportunity...


  • Dartmouth, Canada CIMCO Full time

    Company Profile We offer our employees excellent compensation, medical and dental benefit programs, retirement savings options, career development opportunities, mentoring and continuing education. Position Summary CIMCO is looking for a regular full time Administrative Assistant for the Dartmouth to support the Atlantic Region. Role Responsibilities -...


  • Dartmouth, Canada Budget Blinds of Halifax Full time

    **About the company** Budget Blinds of Halifax is part of the largest window coverings franchise in North America. We have been operating in Nova Scotia for the past 15 years and in Fredericton and Saint John for the past four years. We are continuing to grow at a fast past and require additional team members to support our growth. **The position**: We are...


  • Dartmouth, Canada Nova Scotia Health Authority Full time

    **Req ID: 179377** **Company: Nova Scotia Health** **Location: Provincial Zone, Flexible Within The Province** **Department: PH SSP/SPP** **Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date: 9-May-24** Nova Scotia Health is the largest provider of health services in...