School Secretary
2 weeks ago
Job percentage: 100%, regular full-time.
Immediate supervisor: School Principal
Nature of the work
In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conjunction with others, the smooth operation of the school or centre by assuming the responsibility and coordination of the administrative tasks of school or adult education or vocational training centre secretaries.
Characteristic functions
As instructed or in conjunction with others, the employee plans and organizes secretarial work so that the school or centre complies with the various administrative obligations associated with the board, the ministries and various organizations and meets the deadlines of the operations and the various school or centre activities; he or she carries out the follow-up and the appropriate reminders; takes note of the administrative procedures related to his or her tasks so that he or she may comply thereto and, if necessary, inform the persons concerned about them.
As instructed and within the limits of his or her duties, the employee responds to requests and complaints and tries to resolve problems within his or her competence; in the absence of the administration and as instructed, he or she provides information on the decisions and directives normally applicable to the problems reported to him or her.
He or she compiles the necessary information for the preparation of the budget, participates in preparing it, monitors it and prepares reports on the budget balances; keeps the accounting books of the school or centre and of extracurricular activities, pays invoices and other accounts and makes bank deposits; signs cheques jointly, reconciles accounts, keeps a petty cash and collects funds raised during fund-raising events.
He or she compiles requests for material from school or centre staff, carries out the necessary calculations, verifies budget allocations and prices with suppliers; purchases goods or fills out purchase orders as well as receives and distributes goods according to the policy in effect.
He or she keeps a school supply store. He or she draws up the physical inventory of the school’s or centre’s immovables and of library books. As regards the repair of material and equipment, he or she requests the appropriate services and ensures that the necessary repairs are made.
As instructed, he or she prepares the list of teachers available for substitution and, as requested, ensures that absent employees are replaced.
He or she is responsible for keeping registers and files concerning, among others, student registration and placement, staff and student absences, temporary staff payroll, school exams, report cards, declaration of student enrolment and student transportation; verifies the necessary data, enters it, produces and forwards reports; fills out forms.
He or she responds to students’ needs: conveys, in unusual circumstances, specific and pertinent messages to students, parents and school or centre staff and, if necessary, reminds those concerned; according to the policy in effect and within his or her competence, he or she takes the appropriate measures in emergency situations; may be required to supervise students in exceptional circumstances and for short periods; if necessary; administers first aid; completes the reports required.
He or she may be required to carry out the loan of books and oversee the loan of audiovisual equipment and carry out administrative tasks related to the loan and rental of rooms, participates in organizing the materials for educational activities, such as transportation reservations.
He or she responds to information requests on the follow-up of files and meetings, policies, regulations or other subjects related to the duties performed and, if necessary, reminds those concerned; forwards the pertinent documentation; handles the mail as well as finds, gathers and compiles pertinent information; within the limits of his or her duties, prepares a draft response, forwards it to the person concerned and ensures the follow-up; prepares a summary of complicated problems and issues before forwarding them to the person concerned.
The employee organizes meetings, convenes participants and prepares the necessary files; he or she drafts, as instructed, a proposed agenda of the subjects compiled and, if necessary, attends meetings and prepares a draft of the minutes.
He or she drafts, from brief notes, memorandums or bulletins; takes part in setting up a filing system; archives school or centre documents according to the policy in effect.
He or she uses a computer and the various software required to perform his or her duties related to word processing, database entry, spreadsheets and in-house programs; carries out research on the Internet and follows up on e-mail messages. He or she may be required to help, on occasion, colleagues with the common software and programs used.
He or she may be required to train new school or centre secretaries and to coordinate the work of support staff.
If need be, he or she performs any other related duty.
The use of the masculine gender has been adopted in order to lighten the text and has no discriminatory intent.
-
School Secretary #10754
1 week ago
québec city, Canada Commission scolaire Central Québec Central Québec School Board Full timeJob percentage: 100%, regular full-time. Immediate supervisor: School Principal Nature of the work In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conju
-
School Secretary #10754
2 weeks ago
Québec, Canada Commission scolaire Central Québec Central Québec School Board Full timeJob percentage: 100%, regular full-time. Immediate supervisor: School Principal Nature of the work In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conjunction with others, the smooth operation of the school or...
-
On-call School/centre Secretaries
4 weeks ago
Quebec City, Canada Lester B. Pearson School Board Full timeWE’RE HIRING SCHOOL SECRETARIES The Lester B. Pearson School board is looking to hire on-call school secretaries. This opportunity can lead to full-time employment. **Qualifications**: Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent...
-
School Secretary #10754
2 weeks ago
Quebec City, Canada Commission scolaire Central Québec Central Québec School Board Full timeJob percentage: 100%, regular full-time.Immediate supervisor: School PrincipalNature of the workIn addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conjunction with others, the smooth operation of the school or centre...
-
Québec City, Canada Central Québec School Board Full timeJob percentage: 45%, until the return of the incumbent. Immediate supervisor: School Principal Nature of the work In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conjunction with others, the smooth...
-
S-23-345 | School Secretary
3 weeks ago
Centre-du-Québec-Sud (Warwick), Canada Eastern Townships School Board Full timeDetails of the position Job title: School Secretary School / Centre / Department : A.D.S Elementary School Location : Danville, Quebec Workload & schedule : 5 hours per week Effective Date : May 27, 2024 Salary : $22.81- $27.10 per hour Supervisor : School Principal / Centre Director Nature of the work In addition to the duties defined in the class of...
-
School Organization Technician
4 days ago
Québec City, Canada Commission Scolaire Central Quebec Central Quebec School Board Full timeJob percentage: 100% of 35 hours, regular full-time.THE POSITIONThe main and usual role of the employee in this job class is, in collaboration with management, to support school teams in creating the master schedule for the school or center and other schedules such as the exam schedule, based, among other things, on rationalization and efficiency criteria...
-
Secretary #10691
1 month ago
Quebec City, Canada Commission scolaire Central Québec Central Québec School Board Full timeJob percentage: 23% of 35 hours, could be adjusted and increased to suit your needs!THE POSITIONJoining our school means joining a community committed to education, inclusion, success and personal, social and academic growth. We are looking for a motivated, dynamic and reliable individual to perform a variety of secretarial tasks and represent our school...
-
Secretary/assistant
4 weeks ago
Québec, Canada Siddiky Law Full time**Job Title: Secretary or Assistant - Full Time (Monday to Friday)** Location: Montreal, Quebec **Siddiky Law** is a law firm committed to providing exceptional legal services. We pride ourselves on our dedication to client satisfaction and a collaborative work environment. We are seeking a motivated and organized Secretary and/or Assistant to play a key...
-
Secretary I
1 month ago
Labrador City, Canada NL Health Services Full time**Secretary I** **Permanent Full Time** **Loc ation: Labrador West Health Centre** **55 392POS** The primary purpose of this position is to provide advanced secretarial, clerical and administrative assignments in support of the professional services performed by the Regional Directors at the Labrador West Health Centre. **Qualifications**: - Graduation...
-
Admissions Centre Secretary #10660
1 month ago
Quebec City, Canada Commission scolaire Central Québec Central Québec School Board Full timeJoining Eastern Quebec Learning Centre means seizing the opportunity to be part of a team dedicated to learning, inclusiveness, success and social, personal, academic and professional development. We're looking for a motivated, proactive and reliable admissions person to represent well our educational community during initial contacts with students and their...
-
Admissions Centre Secretary
1 month ago
Québec City, Canada Commission Scolaire Central Quebec Central Quebec School Board Full timeJoining Eastern Quebec Learning Centre means seizing the opportunity to be part of a team dedicated to learning, inclusiveness, success and social, personal, academic and professional development. We're looking for a motivated, proactive and reliable admissions person to represent well our educational community during initial contacts with students and their...
-
School Secretary Secrétaire d'école
2 weeks ago
Québec City, Canada Central Québec School Board Full timePourcentage de la tâche: 100%, régulier temps plein. Superviseur immédiat: Direction d'école Nature du travail En plus des tâches définies à la classe d’emplois de secrétaire, le rôle principal et habituel de la personne salariée de cette classe d’emplois consiste à voir, selon les instructions ou en collaboration, à la bonne marche...
-
Québec City, Canada Central Québec School Board Full timeDriven by our vision Learning for All , the CQSB is offering the opportunity to gain hands-on experiential learning in a stimulating and vibrant school community. Working alongside our dedicated team members, our interns are supported by a robust training and mentorship program where they can apply the theories and strategies learned. Most importantly,...
-
Secrétaire D'école
4 weeks ago
Quebec City, Canada Riverside School Board Full timeRéussir dans les deux langues! - Success in both languages! Ressources humaines ? Human Resources AVIS NO. 264, 265 **AFFICHAGE**: 202 3.0 5. 03 SECRÉTAIRE D'ÉCOLE OU DE CENTRE Ces postes temporaires sont présentement disponibles dans les écoles de la commission scolaire Riverside. Veuillez indiquer le numéro de poste auquel vous...
-
Secrétaire D'école
4 weeks ago
Quebec City, Canada Riverside School Board Full timeRéussir dans les deux langues! - Success in both languages! Ressources humaines ? Human Resources **AVIS NO**: 234, 235, 236 **AFFICHAGE**: 2023.03.09 SECRÉTAIRE D'ÉCOLE OU DE CENTRE Ces postes temporaires sont présentement disponibles dans les écoles de la commission scolaire Riverside. Veuillez indiquer le numéro de poste auquel vous...
-
Québec City, Canada Commission Scolaire Central Quebec Central Quebec School Board Full timeDriven by our vision Learning for All, the CQSB is offering the opportunity to gain hands-on experiential learning in a stimulating and vibrant school community. Working alongside our dedicated team members, our interns are supported by a robust training and mentorship program where they can apply the theories and strategies learned. Most importantly,...
-
Secrétaire D'école
2 weeks ago
Quebec City, Canada Commission Scolaire Central Quebec Central Quebec School Board Full time**Pourcentage de la tâche: 100%, régulier temps plein.** **Superviseur immédiat: Direction d'école** **Nature du travail** En plus des tâches définies à la classe d’emplois de secrétaire, le rôle principal et habituel de la personne salariée de cette classe d’emplois consiste à voir, selon les instructions ou en collaboration, à la bonne...
-
General Management Assistant
1 week ago
Québec City, Canada Desjardins Full timeThe incumbent supports the general manager and all managers of a medium-sized caisse in carrying out various administrative support and secretarial tasks. Activities include assisting with the planning and coordination of management activities. More specifically, you will be required to : Support the general manager and caisse managers in managing and...
-
Québec City, Canada Recrutement Full timeTasks Ø Answer and direct telephone callsØ PAYROLL PROCESSING BY NETHRIS SYSTEM (MANDATORY)Ø Manage contact listsØ Draft and distribute emails, correspondence notes, letters, faxes and formsØ Develop and maintain a filing systemØ Update and maintain office policies and proceduresØ Order office supplies and find new offers and suppliersØ Manage...
