Admissions Centre Secretary
4 weeks ago
Joining Eastern Quebec Learning Centre means seizing the opportunity to be part of a team dedicated to learning, inclusiveness, success and social, personal, academic and professional development. We're looking for a motivated, proactive and reliable admissions person to represent well our educational community during initial contacts with students and their families.
Job percentage: 80% of 35 hours, 4 days a week, monday to thursday, until the return of the incumbent, with possibility of extension
THE POSITION
The Centre de Formation pour Adultes de Québec is looking for a passionate and organized Admissions Secretary to join our dynamic team. As the first point of contact for our future students, you will play a key role in their educational journey by guiding them through the admissions process. Working with a number of educational resources, you'll coordinate activities related to admissions for future students.
THE RESPONSIBILITIES
- Warmly welcome visitors and act as the first source of information on the admission process for future students;
- Inform applicants and students about the various programs available and guide them to the services best suited to their needs;
- Revise and/or create forms, letters and any other documents (paper or electronic) related to the admissions process;
- Manage applicants' files in a confidential manner, from initial application to registration;
- Collect, verify and validate documents required to open files;
- Coordinate intake interviews, when required;
- Collate data on each future student in the pedagogical management software and verify student files;
- Coordinate follow-up (admission, refusal, revision, etc.);
- Ensure that official documents are integrated into the student's file and verify the information entered with the Ministry;
- Update information on admissions in the center's communications;
- Compile various statistics, as required, in order to produce and forward reports to the relevant stakeholders, for purposes of continuous improvement;
- Handle a variety of computer software with ease, manage email, telephone and in-person communications, and provide occasional assistance to staff on computer applications and systems specific to admissions and student records management;
- Work in collaboration with various educational, professional, technical and administrative resources;
- Perform any other related tasks.
The use of the masculine gender has been adopted in order to lighten the text and has no discriminatory intent.
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