Secretary #10691

Job percentage: 23% of 35 hours, could be adjusted and increased to suit your needs

THE POSITION

Joining our school means joining a community committed to education, inclusion, success and personal, social and academic growth. We are looking for a motivated, dynamic and reliable individual to perform a variety of secretarial tasks and represent our school during initial contacts with students and their families.

RESPONSIBILITIES

• Maintain files and registers and classify files and documents.
• Process and distribute mail to appropriate recipients.
• Write acknowledgements, letters and simple notes.
• Research and gather information to complete forms, reports, and correspondence.
• Participate in the purchase of school items and supplies, performing transcription and verification tasks.
• Loan and retrieve volumes and manage the sale of school supplies.
• Perform compilation, verification, and registration tasks.
• Use appropriate computer software for word processing and database management.
• Provide occasional assistance to colleagues in the use of specific software and programs.
• Introduce new secretaries to the job.
• Enter texts and various data into the computer from a variety of sources, presenting them in the form of letters, tables, reports, etc.
• Check texts for spelling and grammatical correctness and report any necessary corrections.
• Receive and route telephone calls, providing general information.
• Perform other related tasks as required.

Schooling

Hold a Diploma of Vocational Studies (DVS) in secretarial studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.

Other requirements

Have a basic knowledge of office automation.