Supervisor, Events and Engagement

3 weeks ago

Olds, Canada Olds College Full time

About Olds College of Agriculture & Technology

Founded in 1913, Olds College of Agriculture & Technology has been offering high quality hands-on education for over a century. Through our core programming including continuing education, online and blended programming, we provide accessible educational opportunities within Alberta and beyond. We are passionate about the Agriculture industry. Through our applied research and integrated learning, we are proud to be Canada’s Smart Agriculture College, specializing in agriculture, agrifood, horticulture, land and environmental stewardship. We work closely with industry to advance and adapt our programming to ensure our graduates have the skills to succeed. 

The Opportunity - Supervisor, Events & Engagement, permanent, full-time

The Supervisor Events and Engagement reporting to Sr. Manager Athletics and Wellness at Olds College is responsible for developing and executing an annual event management plan that ensures compliance with ACAC and sport governing body regulations while delivering an exceptional game experience for both players and spectators. This role involves overseeing ticket sales, compliance with statistical reporting, supporting emergency response protocols, overseeing event staff, and engaging with the community to enhance the visibility and attendance of athletic events. The Supervisor will also support campus health and wellness events, manage webcasting, maintain the athletics website and social media platforms, and assist with special event logistics.

This position offers an opportunity to contribute to the success of Olds College’s athletic programs and campus health and wellness initiatives by ensuring a seamless, compliant, and engaging event experience for all stakeholders.

Key Job Functions:

Event Management and Compliance:

Design and implement an annual event management plan that adheres to ACAC and sport governing body regulations.

Ensure a high-quality game experience for players and spectators.

Oversee ticket sales procedures, ensuring compliance with cash collection and deposit policies, and accurate tracking of sales.

Assist with logistics for departmental or sport-specific special events, campus health and wellness activities, and other institutional events as needed.

Statistical Reporting and Compliance:

Manage compliance with all ACAC statistical and reporting requirements.

Submit game schedules, nightly statistical reports, game sheets, and other necessary documents. 

Emergency Response Protocols:

Develop and maintain emergency response protocols for all sports and venues in coordination with the Campus Occupational Health and Safety, and Security Team.

Train Athletic Lead Attendants and Game Day staff on emergency procedures.

Actively promote and reinforce practices that prioritize the well-being and security of all individuals at Olds College, shows a proactive attitude towards safety measures, continuously striving to enhance safety protocols and procedures to ensure the highest standards of protection, collaborates with colleagues to instill a culture of shared responsibility and accountability when it comes to maintaining a safe and secure work setting.

Staff and Volunteer Management:

Recruit, select, onboard, and supervise Athletic Lead Attendants, and Game Day Ambassadors,, and volunteers with approved operating budgets.

Demonstrates a strong dedication to promoting inclusivity and diversity. This includes actively seeking out and valuing diverse perspectives, fostering a welcoming and supportive environment for individuals of all backgrounds, and continuously striving to create a culture of respect and understanding. Foster a proactive approach to promoting equity and embracing differences, both within their role and in the broader community. 

Community and Campus Engagement:

Collaborate with the Marketing & Communications Department to develop community engagement strategies to increase the visibility of Olds College Broncos Athletics.

Support and participate in the planning and execution of campus health and wellness events and activities.

Implement strategies to boost attendance at athletic events both on and off-campus.

Webcasting and Media Management:

Manage the webcasting of all Broncos Athletics events, including staff training, equipment purchasing, and broadcast strategy development.

Work with Marketing & Communications to create necessary communication plan for webcasting and media promotion.

Digital Presence:

Ensure the ongoing maintenance and relevance of the Broncos website and social media platforms.

Budget Management:

Maintain and monitor operating and departmental budgets related to game day experience, special events and activities.

Provide quarterly budget updates and forecasts to the Senior Manager, Athletics and Wellness.

Education/Experience/Skills/Knowledge Required

A four-year undergraduate degree in Marketing, Communications, Business, Sport, or a related field (or equivalent).

2-5 years of experience in project management.

2-5 years of recent supervisory experience, including recruitment and selection.

2-5 years of experience in event planning and management, with a preference for experience in elite sports.

Proven experience in developing and executing promotions, community engagement, social media, and communication strategies.

Experience in corporate partnership servicing.

Ability to apply critical thinking skills under stress.

Strong communication, customer service, and organizational skills.

Ability to manage multiple tasks, deadlines, and a diverse workload independently and collaboratively.

Proficiency in Microsoft Office Suite, social media platforms, and website management.

Standard First Aid and CPR certification.

Skills and Competencies:

Excellent interpersonal and relationship-building skills.

Ability to adapt quickly in a fast-paced environment with changing priorities.

Demonstrated ability to create a positive experience for employees, athletes, coaches, and patrons during athletic events

Conditions of Employment:

Work outside of regular College operating hours will be required.

Current Criminal Reference check with a vulnerable sector check that is free of any offenses.

Must respect and actively promote health and safety policies.

The statements contained in this job description reflect general details as necessary to describe the key job functions of this position, the level of knowledge and skill typically required and the scope of responsibility. It is not an all-inclusive listing of work requirements. Other duties may be assigned.

Olds College offers a competitive benefit plan:

Defined Benefit Pension Plan (LAPP)

Extended Health, Dental, and Prescription Drugs benefits

Health/Personal Spending Account

Generous Vacation Leave

Paid Holiday Closure

‘Olds College in the Community’ volunteer leave

Professional development and opportunities for growth, including employee and family tuition waivers

Please apply by November 5, 2024.

We thank all individuals for their interest in this position. We appreciate the time involved for candidates in the application process. At this time, please note only those selected for interviews will be contacted.

Olds College is committed to an equitable, diverse, and inclusive workplace. We welcome applications from all qualified persons. We encourage applications from women, Indigenous Peoples, racialized persons, persons with disabilities and persons of any sex, sexual orientation, gender identity or gender expression.

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