Executive Assistant

3 weeks ago

Montreal, Canada Ubisoft Full time
Job Description

As an Executive Assistant at Ubisoft, you will play a key role in supporting our management and managing day-to-day operations.

You'll understand the implications of the various issues delegated to you, and use your judgment to make decisions that fit the context.

Collaborative and able to handle several files simultaneously, you will help your colleagues organize their time and priorities. You'll also ensure smooth communication between different departments and with external partners.

 

What you will do

- Proactively manage the ever-changing schedule of the Executive Vice Presidents.

- Manage incoming emails from VPs, follow up on requests and draft responses as needed.

- Prepare presentations, follow up on meetings and assign actions to appropriate stakeholders.

- Ensure administrative management of budgets and expenses (prepare time sheets and expense reports, monitor budget and obtain necessary approvals).

- Coordinate projects, providing support for event planning, special project execution and travel logistics.

 


Qualifications

What you will bring to the team

- Around 5 years' experience in a similar role or in relevant administrative functions

- Solid experience with Outlook, Office Suite (especially PowerPoint), OneDrive and SharePoint

- Ability to communicate in French, orally and in writing, to interact effectively with colleagues and partners

- Organization and time management: Ability to prioritize and manage multiple tasks and projects

- Adaptability: Flexibility to adapt to changes, new priorities and unforeseen situations

- Initiative: Proactive approach, anticipating needs and taking initiative to improve processes and support team objectives

- Collaboration: Ability to work in harmony with colleagues and partners

- Discretion: Ability to handle confidential information with professionalism



Additional Information

Ubisoft’s 19,000 team members, working across more than 30 countries around the world, are bound by a common mission: enrich players’ lives with original and memorable gaming experiences. Their commitment and talent have brought to life many acclaimed franchises such as Assassin’s Creed, Far Cry, Watch Dogs, Just Dance, Rainbow Six, and many more to come.  
Ubisoft is an equal opportunity employer that believes diverse backgrounds and perspectives are key to creating worlds where both players and teams can thrive and express themselves.  
When you join Ubi MTL, you discover a workplace that sparks inspiration and connection. We offer a collaborative space that provides career advancement, a host of learning opportunities, and meaningful benefits centred on well-being. 
If you are excited about solving game-changing challenges, harnessing cutting-edge technologies, and pushing the boundaries of entertainment, we invite you to join us on our journey and help us create the unknown. 

At Ubisoft, you can come as you are. We embrace diversity in all its forms. We’re committed to fostering a work environment that is inclusive and respectful of all differences. 
 

  • Executive Assistant

    2 months ago

    Montreal, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly experienced Executive Assistant to join our team at beBee Professionals in Montréal. As an Executive Assistant, you will be responsible for providing high-level administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide high-level administrative support to our...

  • Executive Assistant

    3 months ago

    Montreal, Canada Randstad Canada Full time

    Have you always dreamed of working in a dynamic, human-scale organization that is always ready to adapt to the challenges faced by their clients?Your main values are adaptability, innovation and team spirit? Is a career in an organization that values your profession the most important thing to you?Don't hesitate any longer and apply for this position, it's...

  • Executive Assistant

    4 months ago

    Montreal, Canada Randstad Canada Full time

    Our partner, a leading Canadian Capital Markets and Investment Banking firm, is looking for a bilingual Executive Assistant to join their head office in Downtown Montreal. We are currently looking to support them in recruiting a proactive and detail-oriented Executive Assistant to join their team and support their operations in the areas of investment and...

  • Executive Assistant to Senior Executives

    4 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    OverviewRandstad Canada, a leading staffing agency, is seeking an experienced Executive Assistant to support senior executives in a fast-paced and dynamic organization. The ideal candidate will have a proven track record of providing exceptional administrative support, managing complex travel arrangements, and coordinating internal events.SalaryThe estimated...

  • Executive Assistant

    6 months ago

    Montreal, Canada Construction PCL Inc. Full time

    Responsibilities Develops and maintains well-organized filing system that permits easy reference and rapid retrieval of information.  Promptly receives and screens incoming telephone calls to the district executives, takes messages as appropriate. Elicits necessary information to allow timely and accurate responses and responds when appropriate.  ...

  • Executive Assistant

    3 months ago

    Montreal, Canada Pomerleau Full time

    Ready to build your career? We want to hear from you. As an Executive Assistant in the Building Operations team at Pomerleau Construction, you will play an essential role in providing comprehensive professional administrative support. Supporting our work in building large-scale building and infrastructure projects - ranging from $ million to upwards of...

  • Executive/Personal Assistant

    1 month ago

    Montreal, Canada Randstad Canada Full time

    Are you an administrative professional interested in working for an accomplished entrepreneur in the investment field?Do you have an exceptional level of organization and a lively energy? So you have experience as an executive/personal assistant?Then apply for this position NOW!We are currently looking for an Executive/Personal Assistant for one of our...

  • Executive assistant

    2 months ago

    Montreal, Canada Randstad Canada Full time

    We are looking for a highly organized and proactive Executive Assistant to support the Chief Marketing Officer (CMO) in our downtown Montreal office. This role provides critical executive support in a fast-paced environment, handling administrative duties, coordinating with internal and external clients, and assisting with special projects. The successful...

  • Engineering Director

    2 months ago

    Montreal, Canada Keller Executive Search Full time

    About the Opportunity:Our client in the manufacturing sector is searching for an Engineering Director to spearhead strategic advancements in their Quebec-based engineering division. This role is pivotal for someone passionate about driving technical progress and fostering a forward-thinking team culture.À propos de l'opportunité : Notre client dans le...

  • Executive Chef Assistant

    4 weeks ago

    Montreal, Quebec, Canada OSMOWS MONTREAL Full time

    Company OverviewOSMOWS MONTREAL is a dynamic and fast-paced culinary establishment seeking an Executive Chef Assistant to join our team. With a focus on delivering exceptional dining experiences, we offer a unique opportunity for individuals to grow and develop their skills in a supportive environment.SalaryThe estimated salary for this role is $45,000 -...

  • Executive Assistant

    4 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Job SummaryRandstad Canada is seeking a highly skilled and experienced Executive Assistant to join our team in the pharmaceutical field. As an Executive Assistant, you will provide administrative support to senior executives and contribute to the success of our organization.Key Responsibilities- Provide administrative support to senior executives, including...

  • Executive Assistant to CEO

    1 month ago

    Montreal, Canada Sanimax Full time

    Your professional transformation starts here Are you full of great ideas? Do you dream of building a greener future as part of a company that values your skills and opinions? Are you looking for a flexible employer that will give you the opportunity to grow within the company? This job is for you! Our Benefits: Competitive salary and annual bonus Complete...

  • Executive Assistant to CEO

    1 month ago

    Montreal, Canada Sanimax Full time

    Your professional transformation starts here Are you full of great ideas? Do you dream of building a greener future as part of a company that values your skills and opinions? Are you looking for a flexible employer that will give you the opportunity to grow within the company? This job is for you! Our Benefits: Competitive salary and annual bonus Complete...

  • Executive Assistant to CEO

    1 month ago

    Montreal, Canada Sanimax Full time

    Your professional transformation starts hereAre you full of great ideas? Do you dream of building a greener future as part of a company that values your skills and opinions? Are you looking for a flexible employer that will give you the opportunity to grow within the company?This job is for you!Our Benefits: Competitive salary and annual bonus Complete group...

  • Executive Assistant to CEO

    1 month ago

    Montreal, Canada Sanimax Full time

    Your professional transformation starts hereAre you full of great ideas? Do you dream of building a greener future as part of a company that values your skills and opinions? Are you looking for a flexible employer that will give you the opportunity to grow within the company?This job is for you!Our Benefits:Competitive salary and annual bonusComplete group...

  • Assistant(e) Exécutif(ve)

    4 weeks ago

    Montreal, Canada Fluid - Solutions de TalentsWorkforce Solutions Full time

    Role: Assistant(e) Exécutif(ve) / Executive Assistant Permanent on-site position Located: Montréal, Québec Our client is an R&D and innovation design house. They tackle pressing problems through the development and application of cutting-edge technologies. They create systems, products, and solutions that solve real world problems and are ready for...

  • Executive Assistant

    4 weeks ago

    Montreal, Canada MyRoom Gestion Inc Full time

    p>WANT TO REAL ESTATE?Bilingual (French/English), AI-Literate & Got experience as an EXECUTIVE ASSISTANT?CEO of Equity Builders Club | MyRoom Gestion | The Real Escape Investing Podcast, is looking for an executive assistant to help manage emails, schedule podcasts and meetings, and handle general administrative tasks. p>If you're organized, thoughtful and a...

  • Executive Chef Assistant

    4 weeks ago

    Montreal, Quebec, Canada Restaurant Miraflores Full time

    Job DescriptionWe are seeking an Executive Chef Assistant to join our team at Restaurant Miraflores.About the RoleThe successful candidate will be responsible for coordinating special events, planning menus, and requisitioning food and kitchen supplies. They will also prepare and cook complete meals or individual dishes and foods, as well as train staff in...

  • Executive Assistant to CEO

    1 week ago

    Montreal, Canada Sanimax Full time

    Your professional transformation starts here Are you full of great ideas? Do you dream of building a greener future as part of a company that values your skills and opinions? Are you looking for a flexible employer that will give you the opportunity to grow within the company? This job is for you! Our Benefits: Competitive salary and annual bonus...

  • Executive Assistant to CEO

    1 month ago

    Montreal, Canada Sanimax Full time

    Your professional transformation starts hereAre you full of great ideas? Do you dream of building a greener future as part of a company that values your skills and opinions? Are you looking for a flexible employer that will give you the opportunity to grow within the company?This job is for you!Our Benefits:Competitive salary and annual bonusComplete group...