Student Engagement Administrative Assistant
4 months ago
The Role
Office Maintenance - 20% Daily reception includes welcoming visitors and students, answering telephone calls, and responding to email inquiries. Monitor, maintain, order and stock supplies. Distribute physical mail daily and organize courier services as needed. Assist with the coordination of onboarding for new staff and practicum students (, ensure keys, access cards, business cards, computer accounts, computer hardware, phones, and office space are set up.) General Administration - 80% Maintain a booking schedule for SE meeting rooms. Arrange meetings, create, and distribute agenda and minutes to attendees, record and type meeting minutes, book rooms and order catering, coordinate parking passes, set up and support virtual meetings as needed. Provide administrative support for data collection and assessment (, survey creation). Provide support on processing financial transactions (, such as creating invoices, completing cheque requisitions, and submitting payments through Banner). File quotes, invoices, payments, student data, gifts, and other pertinent information electronically and/or physically. Research costs, request quotes, book reservations, and create schedules for student engagement activities and field trips. Complete invoices and payments for all transportation, accommodations, events, and activities. Handle printing for various projects (itineraries, posters, certificates). Enter data into records for future funding, historical retrieval, and continuous improvement. Provide support before, during and after departmental events and activities such as Orientation, Big SAIT Welcome, etc. Coordinate room booking schedule for Orientation each semester, liaising with Academic Schools, Conference Services and Office of the Registrar to ensure effective room allocation for all programs. Book transportation, activities, and accommodation for staff and students.
Qualifications & Experience
Minimum Office professional certificate or diploma in Administrative Information Management, Business or Education preferred. An equivalent combination of education and experience may be considered. Banner ERP experience is an asset. Previous experience in a post-secondary work environment an asset. Microsoft Office Specialist (MOS) Certification is preferred. Skills Required Professional attitude. A customer service mindset. A deep appreciation for diversity and inclusion. Clear focus and solid work ethic. Adaptable to shifting priorities. Flexibility to work occasional events outside of normal work hours. Strong communication, both written and verbal. Excellent organizational and time management. Job classification: ADMINISTRATIVE ASSISTANT I - A5903 Salary range: $41, - $44, # of positions: 1 Hours Per Week: Posting closing date: August 6, 2024 About SAIT SAIT is a global leader in applied education. Named one of , we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers. Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about . At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor. BEWARE FALSE POSTINGS AND RECRUITING OFFERS SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application. Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation, if you did not receive one please check your junk mail or try applying through the SAIT career page again.-
Administrative Assistant for Student Engagement
4 weeks ago
Calgary, Alberta, Canada SAIT Full timeJob SummaryThe Student Engagement Administrative Assistant will provide administrative support to the Office of Student Engagement at SAIT. This role will assist in the coordination of daily operations, including office maintenance and general administration. The successful candidate will work collaboratively with colleagues to support student-centered...
-
Student Engagement Administrative Assistant
2 months ago
Calgary, Alberta, Canada SAIT Full timeAbout the RoleThe Student Engagement Administrative Assistant will play a key role in supporting the Student Services department in creating a culture and environment that fosters student success. This position will assist in the coordination of daily operations and provide administrative support to staff in the Office of Student Engagement.Key...
-
Student Engagement Administrative Assistant
2 months ago
Calgary, Alberta, Canada SAIT Full timeAbout the RoleThe Student Engagement Administrative Assistant will play a key role in supporting the Student Services department in creating a culture and environment that fosters student success. This position will assist in the coordination of daily operations and provide administrative support to staff in the Office of Student Engagement.Key...
-
Administrative Assistant
3 weeks ago
Calgary, Alberta, Canada SAIT Full timeThe Student Services department at SAIT is dedicated to creating a culture and environment that fosters student success. As an Administrative Assistant - Student Engagement, you will play a key role in supporting this mission by providing administrative support to the Office of Student Engagement.Key ResponsibilitiesOffice Maintenance (20%):Welcome visitors...
-
Administrative Assistant
3 weeks ago
Calgary, Alberta, Canada SAIT Full timeThe Student Services department at SAIT is dedicated to fostering a culture and environment that unlocks the full potential of all students. Our primary goal is to support a Student-First Culture by focusing on student success and mobilizing the entire campus community in this shared objective.The successful candidate will assist in the coordination of daily...
-
Student Engagement Specialist
5 months ago
Calgary, Canada The University of Calgary Full time**Position Overview** The **Haskayne School of Business** is currently seeking a Full-time Regular **Student Engagement Specialist**. The Haskayne School of Business (HSB) has more than 4000 full - and part-time students currently enrolled in bachelor's, master's, PhD programs and over 1000 Executive Education participants. The School has nearly 28,000...
-
Trojans Assistant Coach
2 days ago
Calgary, Alberta, Canada SAIT Full timeSAIT is a global leader in applied education, offering a unique opportunity to work with students, staff, and the community.Job SummaryWe are seeking an enthusiastic and passionate individual to join our team as a Trojans Assistant Coach. This role will support student engagement, experience, and program enhancement, while promoting a culture of excellence...
-
Specialist, Wil Programs and Student Engagement
2 months ago
Calgary, Canada The University of Calgary Full time**Description** The **Undergraduate Science Centre** in the **Faculty of Science** is currently seeking a Full-time Regular **Specialist**. The Faculty of Science has been catalyzing change and inspiring discovery, creativity, and innovation for over 50 years. Our strategic direction integrates current and emerging strengths with areas targeted for future...
-
Student Engagement Coordinator
1 month ago
Calgary, Alberta, Canada SAIT Full timeJob SummaryThe Student Engagement Coordinator will play a key role in delivering, initiating, and supporting multiple programs throughout the year. This position requires a high degree of flexibility, creativity, and ability to multi-task. The coordinator will work in a team environment with other Student Engagement Coordinators to achieve the department's...
-
Student Engagement Coordinator
1 month ago
Calgary, Alberta, Canada SAIT Full timeJob SummaryThe Student Engagement Coordinator will play a key role in delivering, initiating, and supporting multiple programs throughout the year. This position requires a high degree of flexibility, creativity, and ability to multi-task. The coordinator will work in a team environment with other Student Engagement Coordinators to achieve the department's...
-
Engagement Assistant, Faculty of Arts
2 months ago
Calgary, Canada The University of Calgary Full time**Description** The **Arts Admin Operations** within the **Faculty of Arts** is currently seeking a Full-time Regular **Engagement Assistant.** This full-time position is part of the larger Arts Students' Centre (ASC) team. It reports to the Manager, Arts Students' Centre and works closely with the Manager, Advising and Administration and the Associate...
-
Student Engagement Coordinator
4 months ago
Calgary, Canada SAIT Full timeThe Student Services department’s role in student success is to create a culture and environment that unleashes the full potential of all the students at SAIT. Our primary goal is to support Student-First Culture, by focusing on student success and mobilizing all campus community members in this shared goal. The Opportunity The Office of Student...
-
Student Engagement Coordinator
4 weeks ago
Calgary, Alberta, Canada SAIT Full timeAbout the RoleThe Student Engagement Coordinator will play a key role in delivering, initiating, and supporting multiple programs throughout the year. This position requires a high degree of flexibility, creativity, and ability to multi-task. Priorities will shift depending on programming needs and the time of year.Key ResponsibilitiesCreation,...
-
Student Engagement Coordinator
3 weeks ago
Calgary, Alberta, Canada SAIT Full timeStudent Engagement Coordinator Job DescriptionThe Student Engagement Coordinator plays a vital role in supporting student success and mobilizing the campus community to achieve this goal. This position is responsible for delivering, initiating, and supporting multiple programs throughout the year, requiring flexibility, creativity, and the ability to...
-
Student Engagement Coordinator
4 weeks ago
Calgary, Alberta, Canada SAIT Full timeJob SummaryThe Student Engagement Coordinator will play a key role in delivering, initiating, and supporting multiple programs throughout the year. This position requires a great deal of flexibility, creativity, and ability to multi-task. Priorities will shift depending on programming needs and the time of year.Key ResponsibilitiesCreation, Implementation...
-
Student Awards Administrator
3 months ago
Calgary, Canada SAIT Polytechnic Full timeThe Opportunity The SAIT Student Awards program is an $8+ Million program facilitating scholarship and bursary selection of over 5,000 awards per year funded by alumni, industry partners, government and donors who are committed to student success. Reporting to the Manager, Advancement Services and Student Awards, the Student Awards Administrator is...
-
Student Engagement Coordinator
3 weeks ago
Calgary, Alberta, Canada SAIT Full timeJob SummaryThe Student Engagement Coordinator will play a key role in delivering, initiating, and supporting multiple programs throughout the year. This position requires a great deal of flexibility, creativity, and ability to multi-task. Priorities will shift depending on programming needs and the time of year.Key ResponsibilitiesCreation, Implementation...
-
Administrative Officer
3 weeks ago
Calgary, Alberta, Canada Student Corporations Ltd Full timeJob Title: Administrative OfficerAbout the Role:We are seeking an experienced Administrative Officer to join our team at Student Corporations Ltd. As an Administrative Officer, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and carrying out administrative activities of the...
-
Indigenous Student
3 months ago
Calgary, Canada The University of Calgary Full time**Description** The University of Calgary (UCalgary) has one of Canada's largest and most successful continuing education programs. Continuing Education is an academic unit whose mission is to strengthen our university and our community by providing high-quality educational opportunities to lifelong learners. Continuing Education administers more than...
-
Trojans Assistant Coach
3 weeks ago
Calgary, Alberta, Canada SAIT Full timeThe Athletic and Recreation Department at SAIT is seeking a dedicated and passionate individual to join our team as an Assistant Coach. In this role, you will have the opportunity to support student athletes in their pursuit of excellence, while also contributing to the development of our programs and services.Key Responsibilities:Support the Head Coach in...
