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Student Engagement Administrative Assistant

5 months ago

Calgary, Canada SAIT Full time
The Student Services department’s role in student success is to create a culture and environment that unleashes the full potential of all the students at SAIT. Our primary goal is to support Student-First Culture, by focusing on student success and mobilizing all campus community members in this shared goal. The Opportunity Reporting to the Manager of Student Engagement, the successful candidate will assist in the coordination of daily operations and provide administrative support staff in the Office of Student Engagement. The successful candidate will be expected to work collaboratively with colleagues and support student-centered programming. The employee will be expected to demonstrate excellent skills in communication, organization, time management and professionalism. 

The Role

Office Maintenance - 20% Daily reception includes welcoming visitors and students, answering telephone calls, and responding to email inquiries. Monitor, maintain, order and stock supplies. Distribute physical mail daily and organize courier services as needed. Assist with the coordination of onboarding for new staff and practicum students (, ensure keys, access cards, business cards, computer accounts, computer hardware, phones, and office space are set up.) General Administration - 80% Maintain a booking schedule for SE meeting rooms. Arrange meetings, create, and distribute agenda and minutes to attendees, record and type meeting minutes, book rooms and order catering, coordinate parking passes, set up and support virtual meetings as needed. Provide administrative support for data collection and assessment (, survey creation). Provide support on processing financial transactions (, such as creating invoices, completing cheque requisitions, and submitting payments through Banner). File quotes, invoices, payments, student data, gifts, and other pertinent information electronically and/or physically. Research costs, request quotes, book reservations, and create schedules for student engagement activities and field trips. Complete invoices and payments for all transportation, accommodations, events, and activities. Handle printing for various projects (itineraries, posters, certificates). Enter data into records for future funding, historical retrieval, and continuous improvement.  Provide support before, during and after departmental events and activities such as Orientation, Big SAIT Welcome, etc. Coordinate room booking schedule for Orientation each semester, liaising with Academic Schools, Conference Services and Office of the Registrar to ensure effective room allocation for all programs.  Book transportation, activities, and accommodation for staff and students.

Qualifications & Experience

Minimum Office professional certificate or diploma in Administrative Information Management, Business or Education preferred.  An equivalent combination of education and experience may be considered.  Banner ERP experience is an asset.  Previous experience in a post-secondary work environment an asset. Microsoft Office Specialist (MOS) Certification is preferred. Skills Required Professional attitude.  A customer service mindset. A deep appreciation for diversity and inclusion. Clear focus and solid work ethic. Adaptable to shifting priorities. Flexibility to work occasional events outside of normal work hours.  Strong communication, both written and verbal. Excellent organizational and time management. Job classification: ADMINISTRATIVE ASSISTANT I - A5903 Salary range: $41, - $44, # of positions: 1 Hours Per Week: Posting closing date: August 6, 2024 About SAIT SAIT is a global leader in applied education. Named one of , we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers. Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about . At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor. BEWARE FALSE POSTINGS AND RECRUITING OFFERS SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application. Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation, if you did not receive one please check your junk mail or try applying through the SAIT career page again.