Administrative Assistant

2 weeks ago

St John's, Canada Hatch Full time

Requisition ID: 91919 

Job Category: Administration/Support 

Location: St. John's, NL, Canada 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

 

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.
 

 

 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

 

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.
 

We are actively seeking to hire an Administrative Assistant to join our St. John’s, NL office with a minimum of 5 years’ experience in the administration industry. The candidate will perform secretarial, receptionist and administrative duties to ensure the smooth functioning of the office and project.

 

Responsibilities include but are not limited to:

  • Welcoming clients / visitors to Hatch;
  • Ensuring visitors sign in as per specific office policy;
  • Answering the phone cheerfully and professionally;
  • Prioritizing: ensuring that reception desk and switchboard are covered;
  • Receiving and Shipping of Packages (via Fedex or locally);
  • Checking fax machine;
  • Ordering of office supplies, including coffee / kitchen supplies;
  • Booking of boardrooms;
  • Travel arrangements;
  • Check and distribute mail accordingly;
  • Main contact for front door;
  • Formatting general type documents (letters, memos, minutes of meeting etc.);
  • Formatting of technical documents (reports, specifications etc.) using DocShare;
  • Compiling Documents in PDF format; 
  • Assisting Project Support Coordinators with project work, if required;
  • File retrieval and storage of old documents from off-site storage.


 

 

What we are looking for:

 

  • College training or equivalent experience;
  • Minimum of 5 years administrative experience in a professional office environment;
  • Intermediate to advanced computer skills, including MS Office;
  • Excellent coordination and planning skills;
  • Excellent verbal and written communication skills;
  • Self-motivation, initiative and the ability to work effectively with all organizational levels;
  • Quick learner;
  • Well organized with good interpersonal skills;
  • Detail oriented individual who takes pride in their work and ensures work is always completed to the highest degree of accuracy;
  • Experience with SAP would be considered an asset;
  • Can easily prioritize tasks, adapt to change, and work very well under pressure.

 

 

 

 

Why join us?

  • Work with great people to make a difference
  • Collaborate on exciting projects to develop innovative solutions
  • Top employer



What we offer you?

 

  • Flexible work environment
  • Long term career development
  • Think globally, work locally

 

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

 

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.

 

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