Temporary Administrative Assistant 6, One Stop Development Shop

Found in: beBee jobs CA - 1 week ago

St John's, Newfoundland and Labrador, Canada City of St . John's Full time
Position Overview:


The City of Saint John is actively recruiting for a two year term position as Administrative Assistant for the One Stop Development Shop.

Reporting to the Manager, Customer Service & Operations in Growth and Community Services, the position is responsible for a variety of administrative duties to provide the necessary support to the management team, front line customers, Council Committees, as well as all departmental staff.

The position is primarily responsible for providing front line support to customers and support to the various programs and services delivered by the Service area, ensuring services are being provided in an efficient manner and processes are meeting service area targets.


Key Responsibilities:
Ensures the efficient and effective operation of the ONE Stop Shop front counter by:

  • receiving, directing, and screening visitors, telephone calls and email inquiries while providing a high quality of customer service to ensure a timely response to service area requests;
  • intake of various permit applications and processing of various Departmental development applications, fees and deposits, providing cross service area support for all aspects of the One Stop Development Shop;
  • reviews, inputs data for various Departmental applications and tracks applications through the approvals process. Consults with technical team on front counter inquiries;
  • updates and maintains database and filing systems (paper and digital) for all services related to the department;
  • ensuring all external communications are monitored and updated as required including voicemail, email inboxes, website, and photo libraries;
  • acts as a back-up for other Administrative Assistants in the Department on an as-required basis.
Supports the Commissioner, Deputy Commissioner and Departmental Committees of Council including the Planning Advisory Committee and Heritage Development Board, often outside of core office hours, by providing essential administrative support by:

  • organizing, attending, taking minutes, preparation and distribution of agenda packages and ensures follow-up;
  • performing online or other research undertakings to support the management team and right to information requests;
  • composes and/or types a variety of correspondence, memorandums, reports and presentations on behalf of the Department's service areas;
  • providing support as required to quality control, formatting and timely submission of Departmental reports and bylaw amendments to Council or Committees of Council;
  • preparing service area reports related to development activities, service area targets and other service area functions including but not limited to revenue generation, economic development and intergovernmental affairs.
Ensures legislative requirements are being met with respect to planning and development processes by:

  • handling of public notice requirements and advertising;
  • preparing mailing list for legislatively required Departmental notifications and mail outs and correspondence related to compliance matters;
  • updates and maintains spreadsheets for Departmental grant programs including but not limited to Heritage Program Grants and Development incentive grants and the release of grant monies.
Assists with the development and implementation of Service area or corporate engagement with the public, clients, stakeholders, partners and/or City staff by:

  • providing support on engagements including coordination of schedules, meeting rooms and venues, advertising, agenda preparation, catering and meeting organization;
  • attending meetings, often required outside of core office hours, to support effective meeting operations; and
  • prepares and keeps updated promotional and customer service communications on behalf of the Department.

Provides budget administration support and payroll support by:

  • entering purchase/contract requisitions and receivers into the system and preparing payment vouchers;
  • preparation of requests for invoices, balances and requests replenishment for petty cash and verifies individual corporate card purchases;
  • provides payroll administrative support including input of payroll time entry;
  • assists with the preparation of the annual budget; and
  • compiles data from diverse sources for annual presentations to Common Council, service based budget and annual reports.

  • Temporary Administrative Assistant 6, One Stop Development Shop

    Found in: beBee jobs CA - 1 week ago

    St. John's, Newfoundland and Labrador, Canada City of Saint John Full time

    ShareFacebookTwitterEmailLinkedIn Position Overview:The City of Saint John is actively recruiting for a two year term position as Administrative Assistant for the One Stop Development Shop. Reporting to the Manager, Customer Service & Operations in Growth and Community Services, the position is responsible for a variety of administrative duties to provide...

  • Manager, Customer Service and Operations, One Stop Development Shop

    Found in: beBee jobs CA - 2 weeks ago

    St. John's, Newfoundland and Labrador, Canada City of St . John's Full time

    Position Overview: The City of Saint John is actively seeking a Manager, Customer Service and Operations to join our team Reporting to the Director, Development & Community Standards, the incumbent will support the effective and efficient operation of the City's One Stop Development Shop through the implementation of advanced business processes and...

  • Manager, Customer Service and Operations, One Stop Development Shop

    Found in: beBee jobs CA - 2 weeks ago

    St. John's, Newfoundland and Labrador, Canada City of Saint John Full time

    ShareFacebookTwitterEmailLinkedIn Position Overview:The City of Saint John is actively seeking a Manager, Customer Service and Operations to join our team Reporting to the Director, Development & Community Standards, the incumbent will support the effective and efficient operation of the City's One Stop Development Shop through the implementation of advanced...

  • Legal Administrative Assistant

    Found in: beBee jobs CA - 1 week ago

    St. John's, Newfoundland and Labrador, Canada Department of Social Development Full time

    SOCIAL DEVELOPMENTLEGAL ADMINISTRATIVE ASSISTANT (Administrative Services - Level 4)OPEN COMPETITIONSOUTHWEST ZONEThe Department of Social Development is seeking an individual to join the Southwest Zone as a Legal Administrative Assistant in the Saint John Office.As a member of the Legal Administrative Services team, the successful candidate will be...

  • Development and Research Coordinator

    Found in: beBee jobs CA - 2 weeks ago

    St. John's, Newfoundland and Labrador, Canada City of St . John's Full time

    Position Overview: Under the direction of the Manager of Community Planning, the position is responsible for the regulation of land use within the City which entails the analysis and review of subdivision plans, neighborhood plans, development, and building applications to ensure they are in compliance with City standards and by-laws. The Development and...

  • Pharmacy Assistant

    Found in: beBee jobs CA - 2 weeks ago

    St. John's, Newfoundland and Labrador, Canada Walmart Canada Full time

    Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in the...

  • Temporary Administrative Assistant, Fire Department

    Found in: beBee jobs CA - 2 weeks ago

    St. John's, Newfoundland and Labrador, Canada City of Saint John Full time

    ShareFacebookTwitterEmailLinkedIn Position Overview:The City of Saint John is actively seeking a student to join our team for the summer months.Under the general supervision of the Manager, Risk, Analytics and Support, the position is responsible for a variety of clerical and administrative duties necessary to support fire management staff. Primary role will...

  • Administrative Support Candidate List For Short-term Contracts And Temporary Positions

    Found in: beBee jobs CA - 2 weeks ago

    St. John's, Newfoundland and Labrador, Canada Memorial University Full time

    January 10, 2024 ADMINISTRATIVE SUPPORT CANDIDATE LIST FOR SHORT-TERM CONTRACTS AND TEMPORARY POSITIONS (St. John's Campus) DUTIESMemorial University maintains a Candidate List of individuals who are interested in short-term contractual or temporary positions, as they become available. These various positions include: clerical, secretarial, administrative,...

  • Legal Assistant

    Found in: beBee jobs CA - 5 days ago

    St. John's, Newfoundland and Labrador, Canada Newfoundland and Labrador Legal Aid Commission Full time

    Legal Aid NL is an innovative legal aid plan that responds to the needs of low income persons by promoting access to justice through the provision of quality legal assistance for criminal, family and some administrative law matters. Services are provided through a staff based delivery model via the twelve full service offices and five project offices in the...

  • Temporary Housing Officer

    Found in: beBee jobs CA - 5 days ago

    St. John's, Newfoundland and Labrador, Canada City of St . John's Full time

    Position Overview: Saint John's unprecedented growth rate makes this a stimulating time to be working for the City in a lead role in shaping the future of Saint John. The Housing Officer is an exciting new role to drive an increase in the quality and quantity of available housing within the municipality's neighbourhoods. The role presents the opportunity to...

  • Temporary Housing Officer

    Found in: beBee jobs CA - 5 days ago

    St. John's, Newfoundland and Labrador, Canada City of Saint John Full time

    ShareFacebookTwitterEmailLinkedIn Position Overview:Saint John's unprecedented growth rate makes this a stimulating time to be working for the City in a lead role in shaping the future of Saint John. The Housing Officer is an exciting new role to drive an increase in the quality and quantity of available housing within the municipality's neighbourhoods. The...

  • Researcher

    Found in: beBee jobs CA - 7 days ago

    St. John's, Newfoundland and Labrador, Canada Human Development Council Full time

    Disclaimer: Please note that the job posting you are about to read has been automatically generated by OpenAI based on a brief description sourced from WorkingNB.Join Our Team as a Researcher at Human Development CouncilWe are currently seeking a motivated and detail-oriented student researcher to join our team at Human Development Council. As a researcher,...

  • Administrative Assistant 3, Finance

    Found in: beBee jobs CA - 2 weeks ago

    St. John's, Newfoundland and Labrador, Canada City of St . John's Full time

    Position Overview: The City of Saint John is currently accepting resumes for the position of Administrative Assistant in our Finance Department. This position is responsible for a variety of clerical functions including processing payments to various venders for goods and services; invoicing and billing customers; as well as receiving and recording payments...

  • Administrative Assistant 3, Finance

    Found in: beBee jobs CA - 2 weeks ago

    St. John's, Newfoundland and Labrador, Canada City of Saint John Full time

    ShareFacebookTwitterEmailLinkedIn Position Overview:The City of Saint John is currently accepting resumes for the position of Administrative Assistant in our Finance Department. This position is responsible for a variety of clerical functions including processing payments to various venders for goods and services; invoicing and billing customers; as well as...

  • Business Development Manager

    Found in: beBee jobs CA - 2 weeks ago

    St. John's, Newfoundland and Labrador, Canada Cooke Aquaculture Inc. Full time

    Cooke is a global seafood company with operations in North America, Europe, South America and Australia. Our company's success is driven by our dynamic, highly skilled, and innovative management team, supported by dedicated employees who live in coastal communities and contribute to the local area's economy and sense of community. The Role The Business...

  • Licensed Esthetician

    Found in: beBee jobs CA - 5 days ago

    St. John's, Newfoundland and Labrador, Canada Chatters Limited Partnerships Full time

    Chatters culture of Style Happy goes beyond just looking good. It's about feeling and doing good. It's about attitude and self-expression.Do YOU have what it takes to be Style Happy?We know how important it is to keep our employees happy, because when they are happy, it means our guests are happy, tooWe are looking for a talented Licensed Esthetician with a...

  • Senior Manager HR Governance and Administration

    Found in: beBee jobs CA - 2 weeks ago

    St. John's, Newfoundland and Labrador, Canada Irving Oil Full time

    Job TitleSenior Manager HR Governance and AdministrationWho are we?Founded in 1924, Irving Oil is a family-owned international refining and marketing company with a history of long-term partnerships and relationships. With operations throughout Eastern Canada, New England and Ireland we focus on delivering quality products and exceptional service to our...

  • Investor Relations Analyst

    Found in: beBee jobs CA - 1 week ago

    St. John's, Newfoundland and Labrador, Canada Fortis Inc. Full time

    Investor Relations Analyst (Temporary- Parental Leave Replacement)Fortis Inc. (FTS/NYSE: FTS) has an exciting temporary opportunity available to join its team in St. John's, Newfoundland and Labrador as an Investor Relations Analyst.We are inviting applications from accounting and finance professionals with a passion for investor relations, who can thrive in...

  • Assistant Marketing Manager

    Found in: beBee jobs CA - 2 weeks ago

    St. John's, Newfoundland and Labrador, Canada PAL Airlines Full time

    A Career in Aviation and Beyond. For over 50 years, PAL Airlines has been connecting Eastern Canadians and are positioned for growth that extends far beyond the region. Our passionate team comes to work every day with the goal of making travel easier for Eastern Canadians and connecting more communities, families, workers, and travelers. We are looking for...

  • Youth Employment and Training Opportunities

    Found in: beBee jobs CA - 1 week ago

    St. John's, Newfoundland and Labrador, Canada The YMCA of Greater Saint John Full time

    The YMCA of Southwestern New Brunswick and the Department of Post-Secondary Education Training and Labour have partnered to help develop the talent pipeline and support the leaders of tomorrow in Southwestern New Brunswick through a youth employability program - Y IGNITE. What is Y IGNITE? Y IGNITE is a curriculum-based employment program that will provide...