Office Administrator

Administrative Coordinator with cross-functional duties.

Rescraft is seeking a versatile Office Administrator who enjoys variety and can confidently handle 'other duties as assigned.' This role provides broad administrative support across the business, including bookkeeping (invoicing, payables/receivables support), HR administration (records, onboarding support, time/attendance), and basic data and reporting tasks. The successful candidate will bring strong analytical skills and advanced Excel proficiency, and will be comfortable building and maintaining spreadsheets, tracking KPIs, and preparing simple reports to support operations and management

Responsibilities:

• Oversee day-to-day office operations, ensuring efficiency and compliance with company policies as well as HR duties.
• Manage procurement processes, including sourcing suppliers, negotiating contracts, and placing orders.
• Human Resources Coordination: Assist with recruitment, new hire orientations, and maintaining training and safety records.
• Potentially handle back-up accounts receivable (AR) and accounts payable (AP) tasks, maintaining accurate financial records.
• Assist with pricing strategies for manufactured products, considering material costs and market trends, advance excel skills required.
• Develop and maintain complex Excel spreadsheets for financial analysis and reporting.
• Coordinate with manufacturing teams to streamline administrative processes. Assist in preparing production schedules and coordinating workflow.
• Inventory control - Sage 50, manufacturing supplies, placing orders when necessary.
• Assist in budgeting and financial forecasting activities.
• Advanced proficiency in various computer applications is required.
• Organize and maintain digital and physical filing systems. – advanced computer skills.
• Coordinate meetings, appointments, and travel arrangements for management.
• Prepare and distribute correspondence, reports, and presentations.

Requirements:

Onsite – no work from home

• Proven experience as an Office Administrator, preferably in a manufacturing setting.
• Strong background in procurement, purchasing, and finance (AR/AP).
• Advanced Excel skills, including pivot tables, macros, and data analysis.
• Experience with pricing strategies and cost analysis.
• Familiarity with rotational molding processes or similar manufacturing environments.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy in financial matters.
• Proficiency in office management software and ERP systems – specifically SAGE 50
• Excellent communication and interpersonal skills.
• Bachelor's degree in business administration, Finance, or related field preferred.

Desired Qualities:

• Ability to work independently and manage multiple priorities.
• Problem-solving mindset with a proactive approach to improving processes.
• Adaptability to work in a fast-paced, small to medium-sized business environment.
• Discretion when handling confidential information.
• Commitment to continuous learning and process improvement.

This role offers an exciting opportunity to contribute to the growth and success of our rotational molding, material processing and recycling company. The ideal candidate will be a versatile professional who can seamlessly manage administrative tasks while providing crucial support in procurement and finance areas.

Job Types: Full-time, Part-time

Pay: $22.30-$26.83 per hour

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Discounted or free food
• Extended health care
• On-site parking
• Paid time off
• Vision care

Ability to commute/relocate:

• Paris, ON N3L 3V1: reliably commute or plan to relocate before starting work (preferred)

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

• Administrative: 10 years (required)
• Manufacturing: 5 years (required)

Work Location: In person