Administrative Support Officer

5 days ago

Paris, Canada Darmont GivesBack Full time

Work Term: Seasonal
- Work Language: Bilingual
- Hours: 10 to 12 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 1 year to less than 2 years
- or equivalent experience
- ** Tasks**:

- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Oversee and co-ordinate office administrative procedures
- Resolve conflict situations
- Monitor and evaluate
- Oversee payroll administration
- ** Computer and technology knowledge**:

- Jira
- Microsoft Publisher
- MS Project
- Mac OS
- Microsoft Visio
- SharePoint
- Social Media
- Accounting software
- Human resources software
- Inventory control software
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Database software
- Google Drive
- LinkedIn
- ** Screening questions**:

- Are you authorized to work in Canada?
- Are you available for shift or on-call work?
- Are you available to start on the date listed in the job posting?
- Do you have experience working in this field?
- Do you live near the job location?
- What is your current field of study?
- What is your current level of study?
- ** Workplace information**:

- Hybrid
- ** Support for newcomers and refugees**:

- Participates in a government or community program or initiative that supports newcomers and/or refugees
- Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
- Supports newcomers and/or refugees with foreign credential recognition
- Offers mentorship programs that pair newcomers and/or refugees with experienced employees
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
- **Support for youths**:

- Participates in a government or community program or initiative that supports youth employment
- Provides awareness training to employees to create a welcoming work environment for youth
- ** Support for Indigenous people**:

- Participates in a government or community program or initiative that supports Indigenous people
- Offers mentorship, coaching and/or networking opportunities for Indigenous workers
- Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
- Facilitates access to Elders who can offer support and guidance to Indigenous workers
- **Supports for visible minorities**:

- Participates in a government or community program or initiative that supports members of visible minorities
- Offers mentorship programs that pair members of visible minorities with experienced employees

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