Office Administrator

Title: Office Administrator

Reports To: Director, People & Culture

Job Type: Part-time (20 hrs/week)

ACTIVE INTERNATIONAL OVERVIEW: At Active, your growth drives our success. Together, we deliver results that matter — for our clients, our partners, and each other.​

You'll be surrounded by people who are curious, creative, and driven to learn every facet of the business. We work hard, celebrate wins, and find joy in solving challenges together.​

As part of AMS's award-winning, people-first culture, you'll benefit from the same commitment to inclusion, recognition, and growth that drives success across all our brands.​

OVERVIEW: Active International is seeking an Office Administrator to be part of the People & Culture team. This position will be responsible for the overall efficiency and smooth operations of the office working from the office three days per week. This is a great opportunity for someone who wants to work with a fun, fast-paced, energetic team.

Our ideal candidate: You are attentive and thorough. You have very strong analytical, planning, and organizational skills. You have fun creating order out of chaos, and find it easy to focus in an energetic, open-concept environment.

In return, we offer you the following:
• A caring, diverse, and inclusive culture with an open, collaborative work environment where your ideas and input are valued

• Access to an on-site gym and wellness programs
• Career development and training opportunities
• Free parking, proximity to two major highways, and a variety of restaurants in the East Beaver Creek neighbourhood in Markham
• Volunteering opportunities, fundraising, and charitable donation matching through AMS Cares
• A 92% employee trust index score, as measured by Great Place to Work Canada
• An award-winning culture recognized by The Globe and Mail and National Post

KEY RESPONSIBILITIES: Office Operations & Administration
• Manage office and kitchen supplies, equipment, and inventory to ensure a well-stocked and efficient workspace.

• Oversee the office operational budget, including tracking expenditures for supplies, equipment, and furnishings.
• Serve as the primary liaison with building management, security, and internal IT team.
• Manage all office vendors and providers.
• Maintain the office's look and feel in alignment with AMS's brand and culture, creating a welcoming environment for employees and guests.
• Coordinate onboarding logistics for new hires, including equipment setup and workspace preparation.
• Participate in the Health & Safety and Fire Wardens Committee; conduct monthly safety inspections and oversee emergency protocols.
• Monitor and respond to office mailbox and general inquiries.
• Organize and support internal meetings and events, including booking spaces, sending invites, and arranging catering.
• Manage incoming and outgoing mail, courier services, and deliveries.
• Monitor office maintenance needs and coordinate timely resolutions.
• Manage content and keep digital signage updated with internal news, updates, and communications.
• Perform other administrative duties as required.

Executive Support
• Provide administrative assistance to the President and Managing Directors by submitting expense reports, coordinating travel arrangements—including flights and accommodations—and scheduling and managing calendars for key meetings and events.

KEY COMPETENCIES:
• Organization: Skilled in managing multiple priorities and maintaining order in a fast-paced environment.

• Customer Service: Responsive, reliable, and committed to delivering excellent service.
• Attention to Detail: Ensures accuracy and thoroughness in all tasks.
• Communication: Clear and persuasive in verbal and written communication; active listener.
• Interpersonal Skills: Collaborative, discreet, and open to new ideas and approaches.
• Problem Solving: Analytical and resourceful in identifying solutions and resolving issues.
• Teamwork: Cooperative, supportive, and contributes positively to team dynamics.

EDUCATION & EXPERIENCE:
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Bachelor's Degree or Diploma, preferably in Business Administration or Communications.
• Minimum 1 year of experience in an administrative or office support role (an asset).

NOTES:
• This role does not qualify for LMIA.

• As this role supports our office operations, the working hours are Monday to Thursday from 10:00 AM to 3:00 PM, with Mondays worked remotely and Tuesdays through Thursdays on-site at our Markham office.

Learn more about Active International on Social MediaOur Instagram: @activeintlworld

Active International's Commitment to an Inclusive Hiring ExperienceActive International is committed to creating a diverse and inclusive environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or status. If you require accommodation at any stage of the hiring process, please let us know so we can provide appropriate support.

We appreciate your interest and advise that only those selected for an interview will be contacted. We can't wait to hear from you