Admin Assistant

1 week ago

Vancouver BC VC R, Canada Wong & Liu Valuation Group Inc. Full time $42,000 - $50,000 per year

Wong & Liu Valuation Group Inc. is a professional real estate appraisal and advisory firm specializing in valuation, development consulting, and property tax services across Western Canada.

We are seeking a detail-oriented and proactive Office Manager / Bookkeeper to provide administrative, financial, and operational support to our growing team.

This position plays a key role in maintaining smooth day-to-day operations, ensuring accurate bookkeeping and reporting, and supporting the Principals in managing business functions, client coordination, and compliance.

Key Responsibilities

Administrative & Office Management

  • Serve as the main point of contact for general office inquiries, scheduling, and communications.
  • Manage correspondence, digital filing systems (SharePoint/OneDrive), and firm documentation.
  • Coordinate meetings, prepare agendas, and track action items for internal and client calls.
  • Assist with proposal preparation, engagement letters, and document formatting using firm templates.
  • Support new employee onboarding, vendor setup, and maintain HR and company records.
  • Ensure the efficient organization of digital assets, templates, and records across Microsoft 365.

Bookkeeping & Financial Administration

  • Maintain accurate records of accounts payable, accounts receivable, and expense tracking.
  • Record and reconcile transactions in accounting software (QuickBooks Online or equivalent).
  • Prepare monthly financial summaries, cash flow reports, and bank reconciliations.
  • Generate client invoices, monitor collections, and follow up on outstanding receivables.
  • Manage payroll entries and coordinate with external accountants for remittances and filings.
  • Track corporate expenses, GST filings, and credit card transactions for review by the Principals.

Operational Support

  • Assist with quarterly and year-end reporting, budget tracking, and vendor payments.
  • Maintain professional service agreements, insurance certificates, and licensing renewals.
  • Support marketing and business development activities (e.g., updating contact lists, website info).
  • Identify process improvements to enhance efficiency and ensure best practices across operations.

Qualifications

  • Minimum 3 years of experience in office administration, bookkeeping, or operations coordination.
  • Post-secondary education in business administration, accounting, or related discipline preferred.
  • Proficiency with QuickBooks Online and Microsoft 365 (Excel, Word, SharePoint, Outlook).
  • Strong attention to detail and ability to manage multiple priorities independently.
  • Excellent communication, organization, and problem-solving skills.
  • Prior experience in a professional services firm (e.g., real estate, accounting, legal, or consulting) is an asset.

Work Schedule & Reporting

  • Standard work week: 37.5 to 40 hours, Monday to Friday.
  • Reports directly to the Principals.
  • Fully remote in the first three months and potential hybrid schedule in Q1 2026

Job Type: Full-time

Pay: $45,000.00-$50,000.00 per year

Work Location: Hybrid remote in Vancouver, BC V6C 3R1

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