Admin Assistant

2 days ago

Vancouver, Canada Innotech Windows + Doors Installation & Services Inc. Full time

Innotech Windows + Doors is a leading window and door manufacturer. We are an innovative, energetic and family-oriented company that promotes a flexible and fun work environment. We value teamwork, open communication and continuous improvement - our focus is serving our clients by exceeding their expectations. We are passionate about manufacturing high-performance windows and doors to help our clients design and build highly sustainable buildings for a healthier planet.

Why join our team? We believe that each employee contributes directly to the growth and success of the company. We offer competitive wages, and a comprehensive company paid benefit package including extended health, vision, dental, long term disability. Grab a few extra paid days off - our stats include Boxing Day, and employees can celebrate their birthday off with pay In addition to monthly catered lunches, have some fun with your colleagues while participating in our team activities and events

We are looking to hire a Admin Assistant to be a part of our Installation & Service team. The Admin Assistant is responsible for reviewing quote requests coming from the sales team and convert them into quotes using PrefSuite and MS Excel. Additionally, this role is also responsible to facilitate the day-to-day administrative activities and functions of HR in coordination with the HR department.

**Duties & Responsibilities**:

- Filling in data onto spreadsheet and preparing estimates based on each job.
- Creating bills and invoices, and receiving payments from customers
- Preparing changes to costs estimates when customers change their plans, or when the availability of materials or labor changes.
- Estimate costs by looking at the entire project. & present cost estimates to upper management.
- Prepare reports detailing all the costs going into a project.
- Look at customer requirements for a project & Work with the sales team to prepare proposal
- Assists with onboarding of new employees.
- Schedules meetings and interviews.
- Maintain personnel files and database.
- Prepare biweekly hourly report and ensure that employees are using their timesheets properly and are properly tracking their hours.
- Any other tasks assigned from time to time.

**Knowledge and Skills**:

- Bachelor’s Degree or Diploma in Engineering, Business Management or related fiel
- Preferably with experience or knowledge in QuickBooks or similar accounting software.
- Ability to learn and work with Pref-Suite (in-house Estimating software)
- Ability to deal with sensitive or difficult situations and maintain confidentiality
- Strong organizational skills with attention to detail
- Proficient with MS Office suite with good Excel skills
- Works with a sense of urgency, is well organized and capable of meeting deadlines
- Good verbal and written communication skills in English
- Familiarity with conducting data analysis and reporting statistics

**Job Types**: Full-time, Permanent

Pay: From $45,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- What is your skill level on MS Excel?

**Experience**:

- Administrative: 2 years (preferred)
- Any relevant accounting software/QuickBooks: 1 year (preferred)

Work Location: In person

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