Admin Assistant

1 week ago

Vancouver, Canada Innotech Windows + Doors Installation & Services Inc. Full time

Innotech Windows + Doors is a leading window and door manufacturer. We are an innovative, energetic and family-oriented company that promotes a flexible and fun work environment. We value teamwork, open communication and continuous improvement - our focus is serving our clients by exceeding their expectations. We are passionate about manufacturing high-performance windows and doors to help our clients design and build highly sustainable buildings for a healthier planet.

Why join our team? We believe that each employee contributes directly to the growth and success of the company. We offer competitive wages, and a comprehensive company paid benefit package including extended health, vision, dental, long term disability. Grab a few extra paid days off - our stats include Boxing Day, and employees can celebrate their birthday off with pay In addition to monthly catered lunches, have some fun with your colleagues while participating in our team activities and events

We are looking to hire a Admin Assistant to be a part of our Installation & Service team. The Admin Assistant is responsible for reviewing quote requests coming from the sales team and convert them into quotes using PrefSuite and MS Excel. Additionally, this role is also responsible to facilitate the day-to-day administrative activities and functions of HR in coordination with the HR department.

**Duties & Responsibilities**:

- Filling in data onto spreadsheet and preparing estimates based on each job.
- Creating bills and invoices, and receiving payments from customers
- Preparing changes to costs estimates when customers change their plans, or when the availability of materials or labor changes.
- Estimate costs by looking at the entire project. & present cost estimates to upper management.
- Prepare reports detailing all the costs going into a project.
- Look at customer requirements for a project & Work with the sales team to prepare proposal
- Assists with onboarding of new employees.
- Schedules meetings and interviews.
- Maintain personnel files and database.
- Prepare biweekly hourly report and ensure that employees are using their timesheets properly and are properly tracking their hours.
- Any other tasks assigned from time to time.

**Knowledge and Skills**:

- Bachelor’s Degree or Diploma in Engineering, Business Management or related fiel
- Preferably with experience or knowledge in QuickBooks or similar accounting software.
- Ability to learn and work with Pref-Suite (in-house Estimating software)
- Ability to deal with sensitive or difficult situations and maintain confidentiality
- Strong organizational skills with attention to detail
- Proficient with MS Office suite with good Excel skills
- Works with a sense of urgency, is well organized and capable of meeting deadlines
- Good verbal and written communication skills in English
- Familiarity with conducting data analysis and reporting statistics

**Job Types**: Full-time, Permanent

Pay: From $45,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- What is your skill level on MS Excel?

**Experience**:

- Administrative: 2 years (preferred)
- Any relevant accounting software/QuickBooks: 1 year (preferred)

Work Location: In person

  • Executive Assistant

    2 minutes ago

    Vancouver, British Columbia, Canada Admin Slayer™ Full time

    Our team at Admin Slayer is growing again, and we're on the lookout for experienced Executive Assistants who love supporting clients, staying organized, and finding smarter ways to get things done.If you're someone who's proactive, resourceful, and naturally looks for ways to improve systems and workflows — you'll fit right in We're a collaborative, fully...

  • Marketing Admin Assistant

    6 days ago

    Vancouver, Canada Real Estate Webmasters Full time

    REW is looking for a quick-thinking Marketing Admin Assistant to join our high tech, high performing team, by providing expertise and support to our fast-paced Corporate Marketing team. This role generates marketing reports and documentation, organizes corporate travel/events, and provides general support to the team. **What you bring**: **What you will get...

  • Admin Assistant

    6 days ago

    Vancouver, Canada Starling Minds Inc Full time

    About Starling Minds We are currently undergoing a global mental health epidemic. 1 in 5 Canadians suffer from mental illness annually wherein 60% are left untreated due to cost, access, or stigma. As a result, staggering costs are incurred by affected individuals and their employers. Starling Minds’ mission is to make affordable and effective mental...

  • Admin Assistant

    2 weeks ago

    Vancouver, Canada Innotech Windows + Doors Installation & Services Inc. Full time

    Innotech Windows + Doors is a leading window and door manufacturer. We are an innovative, energetic and family-oriented company that promotes a flexible and fun work environment. We value teamwork, open communication and continuous improvement - our focus is serving our clients by exceeding their expectations. We are passionate about manufacturing...

  • Marketing Admin Assistant

    2 weeks ago

    Vancouver, Canada Freshpoint Vancouver Ltd Full time

    We are looking for a **Marketing Admin Assistant **to join our team at FreshPoint Vancouver. The **Marketing Admin Assistant **will be responsible for managing companywide communications and marketing, send weekly reports to the Sales and Buying team, and enter customer orders in AS400 system for the cruise ship business. This role will be required to be...

  • ADMIN And Immigration Assistant

    13 hours ago

    Vancouver, Canada BRIGHTER STAFFING AGENCY Full time

    ADMIN And Immigration Assistant ( Eng &Fr) About the job ADMIN And Immigration Assistant ( Eng &Fr) Administrative Assistant-Immigration Team As an integral part of Brighter Group of Companies, Hereby Canadian Immigration Corporation is seeking a creative, detail-oriented, and responsible Sales and Admin assistant (For the Immigration Team). The person will...

  • Admin Assistant/receptionist

    2 weeks ago

    North Vancouver, Canada North Shore ConneXions Society Full time

    **Position**: Admin Support Associate, Full-Time Come and join the administrative team at Intellectual Disability Society (IDS)! IDS is a mid-sized, non-profit organization that provides a variety of residential, community and employment services supporting individuals with intellectual disabilities. We see a community where all people with disabilities...

  • Admin/marketing Assistant

    6 days ago

    Vancouver, Canada School is Easy Richmond Full time

    **Benefits**: - Bonus based on performance - Flexible schedule **Benefits/Perks**: - On the Job Training - Remote job - Flexible Schedule **Company Overview**: Are you looking for a rewarding role in helping kids of all ages succeed in school? School is Easy Tutoring is committed to providing quality, individualized, educational programs to assist...

  • Bookkeeper

    5 minutes ago

    Vancouver, British Columbia, Canada Mercury Admin Solutions Full time

    HelloWe are Mercury Admin Solutions. A team of talented virtual assistants that help with business and personal tasks, allowing individuals to focus on what's important to them. We have years of experience in executive or personal assistant roles, office administration, graphic design, web design, and well... you get the picture.Role DescriptionJoin our team...

  • Jud Admin

    3 days ago

    Vancouver, Canada BC Public Service Full time

    Posting Title - JUD ADMIN - Judicial Administrative Assistant - Position Classification - Judicial Admin Assistant - Union - N/A - Work Options - Hybrid - Location - Vancouver, BC V6B 0N8 CA (Primary) - Salary Range - $58,819.89 - $66,399.88 annually - Close Date - 2/17/2026 - Job Type - Regular Full Time - Temporary End Date - Ministry/Organization - BC...