Admin Assistant

Administrative Assistant

Pay: starting from $50,000/year

Smythe LLP is seeking an organized and hardworking Administrative Assistant to join our downtown Vancouver office. If you're looking for a new challenge to join a dynamic team of professionals who collaborate every day to deliver enduring value to our clients, and to progress the skills of our people, then apply today

Our Firm

Smythe is a Chartered Professional Accounting (CPA) firm with office locations in Vancouver, North Vancouver, Langley and Nanaimo. With over 200 staff and partners, Smythe has the resources to serve businesses of all sizes, both private and public, and is one of the largest independent CPA firms in BC.

Established in 1980, we are recognized for exceptional work in the areas of assurance, taxation and business advisory services for private and public companies, family-owned businesses and not-for-profit clients.

We have a depth of experience and expertise in many industry sectors, including real estate and construction, hospitality, technology and resource industries.

The opportunity

Smythe is looking for an Administrative Assistant who can provide support on a range of activities to our Tax team, or other practice groups as required

Responsibilities

• Provide support to Partners and Managers with various administrative needs such as calendar management, arranging and coordinate meetings, travel, and other arrangements
• Support Partners/Managers to ensure tasks and deadlines are met
• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
• Answer and manage incoming calls from clients or potential clients
• Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed.
• Liaise with internal staff at all levels to resolve administrative inquiries
• Draft minutes of meetings for review
• Prepare client materials and documents
• Maintain electronic filing system
• Prepare written responses to routine inquiries (CRA follow-up correspondence, forward mail to clients, etc.)
• Assist in the preparation and submission of time and expense reports for the partner(s) supported.
• Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
• Update and ensure the accuracy of the organization's databases
• General clerical duties include scanning, photocopying, faxing, mailing, filing and retrieving documents, referencing materials, maintaining spreadsheets, and ad-hoc tasks as required
• Liaise with internal staff at all levels to resolve administrative inquiries.
• Oversee with front desk responsibilities, including answering phone calls, welcoming clients, managing mail and courier services, and overseeing general office upkeep such as ordering office and kitchen supplies and maintaining cleanliness in shared spaces.
• Sort, distribute, and send mail, faxes, and courier packages
• Order, receive, and maintain office supply inventory
• Assist with Firm events and initiatives where needed.

What we are looking for

• 1+ years of experience in an office environment would be an asset as would experience in a professional services firm

• Advanced skills with Office365 and Adobe products. In particular, Outlook, Excel, PowerPoint, and Acrobat

• Proficiency to quickly learn software and adopt new technology

• Good judgment and analytical skills with a strong focus on attention to detail

• Proven ability to deal with sensitive materials with a high degree of tact and discretion

• Excellent client service and interpersonal skills

• Excellent command of verbal and written English, with proven ability to communicate clearly and professionally

• Strong project management skills with a proven track record with time management, meeting deadlines, organization, and ownership of assigned tasks

• Excellent judgment and strong problem-solving skills

You will need to

• Occasional extra hours and attendance at events outside the regular workweek

• Must be able to lift up to 25lbs

The Smythe Advantage

At Smythe we are committed to the development of our people and offer a competitive salary and benefits package. We have a team of highly engaged contributors that strive for excellence every day which make Smythe a rewarding place to work. Our people really are the Smythe Advantage. Come join our team and find out for yourself.

If you want to learn more about Life at Smythe, visit our website , follow us on Instagram @lifeatsmythe or LinkedIn @Smythe LLP.

We thank you for your application and will reach out regarding on any updates to your application.