Office Administrator

Want to be a fellow 'Stoner? We are growing again and hiring for an Office Administrator.

Come be part of a consistently growing 360 advertising agency. You'll join a dynamic team, in an engaging creative environment, working with tier-one clients doing amazing things. If you love this incredible world of advertising and marketing, but not the hours, politics or commute associated with the big conglomerates, come join an amazing team at an independent, award-winning Strategy 100 agency. We are hybrid, working 2 days in office and 3 days remote. We have been told we are the greatest agency you've never heard of. So, come kick ass with us as we continue to grow and wow clients worldwide.

Job Title: Office Administrator (1 year Mat Leave Contract)Hours: full-time, hours per week - 4-5 daysSalary: $42000-$52000 but negotiable for the right candidate

SummaryAs our administrator, you are responsible for general bookkeeping, AP/AR, reporting, year-end assistance, and liaising with our accountant. You will also be responsible for general office administration, electronic and paper file management, and administrative support.

QualificationsYou are viewed as a key member of our agency. As such, you possess strong interpersonal, organizational and problem-solving skills. You have experience working with bookkeeping/accounting software such as Simply Accounting or equivalent. You also have a high proficiency in Microsoft Office and a solid background in general accounting principles. Ideally you have 2-3 years of experience in a similar role.

Primary duties - Accounting and bookkeeping

• Perform general accounting duties, including AP and recording of AR receipts, general bookkeeping, data entry, deposits, reporting, year-end assistance and liaising with our accountant
• Become the support to our staff accountant for our agency management software, using it as a key tool for overall agency support, administration and bookkeeping
• Manage overall office administration, ensuring filing systems are maintained and up-to-date and including liaising with agency suppliers and vendors as needed
• Provide admin support to the agency partners, maintaining strict confidentiality
• Manage incoming mail, packages and correspondence
• Managing FedEx shipments, domestic and international, including track daily FedEx, file/record courier slips into job dockets
• Be available to help with any overall Agency needs – where we may need brains, bodies or hands to help

As an overall ambassador of Milestone, you are required and encouraged to help service our global clients upholding the utmost in respect. The expectations of you will be as a team player and a key member of our team, successfully accomplishing your goals with organization, thinking, enthusiasm, and hands-on execution.

A little about us

We have brilliant clients and long-standing relationships with leading brands. That probably says a lot about our work and our talented teams.

We are passionate about what we do. We work smart. We sweat the details. We deliver remarkable ideas. And we still leave at 5.

Work-life balance is important for us. You don't see our people here late or on weekends. Though you will see us at 'Stoner events, enjoying summer hours and other fun stuff.

We attract bright people from top agencies and brands. They now simply avoid the commute or extraordinary cost of downtown living.

We pay competitively, we're good to work with, and you will learn and do amazing things.

We are consistently growing and continue to add new business. It's an exciting time.

Interested? Reach out to folks you know at Milestone who can forward your resume, or apply here