Administrative Assistant

People, Place, Prosperity

Working within our Strategic Plan, Cambridge Connected, and committing to our values of Integrity, Respect, Inclusiveness and Service, the successful candidate will work together to help the City of Cambridge achieve our vision: A place for people to prosper – alive with opportunity.

Job Profile

The Administrative Assistant will be required to take direction from the Executive Assistant, Community Services and work intuitively to provide strategic support to both the Director of Corporate Strategy and the Director of Economic Development as well as provide support to the service areas under their portfolio. In addition to assisting in creating a supportive and efficient team environment, the goal of this position will be to maintain high customer satisfaction both internal and external. The successful candidate must have strong interpersonal skills, the ability to manage multiple tasks at once, work independently and experience with managing administrative responsibilities. This role has access to confidential corporate and human resource matters.

What you will be doing

• Manages the Director of Corporate Strategy and the Director of Economic Development's business schedule and provides administrative support as required.
• Drafts and formats materials, presentations, spreadsheets, graphics, reports, minutes for committees, etc.
• Coordinates corporate administrative processes, information, forms, etc. for the divisions.
  
  Represents the department on committees as directed.
• Coordinates corporate administrative processes, information and forms for the departments.
• Identifies continuous improvement opportunities for the department and promotes corporate values.
• Recognizes politically sensitive and/or confidential issues/materials and brings matters to the attention of the Director of Corporate Strategy and the Director of Economic Development
• Communicates corporate administrative information and reports any changes/concerns along with potential issues that may arise.
• Manages schedules and prepares for weekly meetings, regular reporting and training.
• Assists with administration of the monthly and annual financial forecasting and budgets.
• Maintains Records Management Program for the Divisions.
• Provides backup for Administrative Assistants in other divisions within the department.
• Provides positive and professional administrative support to ensure good customer service for internal and external customers.

Education

College Diploma in Business, Project Management Coordinator, Executive Assistant Program, Administrative Assistant Program, Office Administration Executive Program.

Experience and Knowledge

One to two years of progressively responsible and diversified administrative experience, including project coordination/management skills, Advanced MS Office skills, with a good understanding of financial principles. Public sector experience would be considered an asset.

We will ask you for these items if you are hired

Proof of your current and valid certificate(s) and/or educational qualifications.

Worker Health and Safety Awareness Training certificate from the Ministry of Labour. (may be obtained post offer)

Your compensation

This position is within Grade 2 of the Non-Union Salary Schedule and has an annual salary range of $64,119 to $78,187. We offer a comprehensive benefit package and are an Ontario Municipal Employees Retirement System (OMERS) employer.

Hours of work

Monday to Friday, 8:30 a.m. to 4:30 p.m. (35 hours per week)

Location of position

This position is located at City Hall, 50 Dickson St.

Advertisement expiration date

To apply, please visit This posting closes on December 5, 2025.

Accommodation needs and protection of privacy

The City of Cambridge recognizes and appreciates diversity and inclusion enhances our public value commitment.

We strive to create an accessible and inclusive experience and encourage all qualified people to apply, including and especially people from equity-deserving groups. Qualified applicants will receive consideration for employment with honour and respect toward their individual dimensions of diversity.

We strive to remove barriers that may prevent qualified applicants from fully participating in the recruitment and selection process. Accommodation in accordance with the Ontario Human Rights Code and other applicable legislation is available throughout all stages of the recruitment and selection process. Contact to make your needs known in advance.

Personal information collected in relation to the recruitment process is collected under the authority outlined in the Municipal Freedom of Information and Protection of Privacy Act and used solely to determine eligibility for employment with the City of Cambridge only.

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