Administrative Assistant

About Us

Focused on leading the transition to a sustainable future, Glen Dimplex Americas is enhancing the moments that matter in life with a commitment to delivering the best design and efficiency in the areas of temperature control and comfort creation. With operation throughout North America the success of the Glen Dimplex Americas organization is a testament to the strength of our people and investment in innovation and technology.

Our portfolio of industry-recognized brands includes Dimplex, Cadet and Convectair. Together these brands provide complete product offerings in the residential and commercial comfort categories, ranging from electric heaters to fireplaces and controls. 

Glen Dimplex Americas is a division of the Glen Dimplex Group - the world's largest manufacturer of electrical heating, which holds significant global market positions in domestic appliances, heating, cooling, ventilation, and renewable energy solutions. Headquartered in Dublin, Ireland the Glen Dimplex Group privately owns over 40 brands with operations in 80 countries.

Job Summary

We are seeking a highly organized and detail-oriented Part-Time Administrative Assistant to coordinate and execute core administrative tasks. This role focuses on delivering high-quality administrative assistance, managing multiple priorities, and maintaining professionalism and confidentiality at all times. The successful candidate will help ensure smooth day-to-day operations and contribute to internal engagement initiatives across the organization.

Hours of work: Part-time (Tuesday-Thursday 8:00AM-4:30PM) – In Office

Duties & Responsibilities

• Provide administrative and operational support such as scheduling meetings, managing calendars, and organizing documents and resources
• Prepare agendas, documents, and handle logistics for meetings
• Coordinate travel bookings and itineraries for corporate travel requirements
• Prepare and submit expense reports and credit card reconciliations for corporate expenses
• Administer company policies and procedures, such as travel and gift card programs
• Oversee the Company-Branded Items Program to support customer and employee engagement
• Assist the commercial team with complex travel logistics
• Lead the Employee Engagement Committee and organize internal events
• Handle confidential documents and communications with discretion
• Create presentations and reports using Microsoft 365 tools
• Provide general administrative support including mailing, sorting, filing, and preparing sales presentations
• Additional responsibilities may be assigned as needed

Qualifications & Educational Requirements

• 1–3 years of experience providing administrative support in a professional setting
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft 365, especially PowerPoint, Outlook, Teams, and Word
• Ability to work independently and manage multiple tasks
• Adaptable and proactive with a solution-oriented mindset

Total Rewards

Core Total Rewards

• Fully funded Group Benefits (medical, dental, vision, life insurance, dependent life, AD&D, short term disability, & long-term disability)
• Group RRSP with 100% Employer Match up to 4%
• Freedom to Choose, Consult +, and Telus Pharmacy Group
• Employee Assistance Program
• Workplace Wellness Program
• Support of professional memberships/certifications

Additional Rewards

• Educational Reimbursement Program
• Employee Charitable Donation Program (monetary and product donations)
• Employee Service & Recognition Awards
• Referral Bonus Program
• Summer Fridays
• Employee Engagement Committee initiatives
• Smart casual dress atmosphere
• A unique opportunity to be a key player in a growing global organization
• An innovative fast-paced culture focused on people

Our Values

We Think Customer– we aim to put our customers at the center of everything we do, taking time to understand their needs; creating solutions that meet and exceed their expectations, enhancing everyday moments

We Care About People– we recognize the power of a community with a common purpose; empathizing with others' point of view and acting with integrity to create a safe and healthy environment

We Value Innovation– we are building a better future day by day; developing innovations that will create quality, consumer-centric, sustainable solutions

We Keep it Simple– we make the complex simple by driving out inefficiencies; which enables us to be agile, responsive and to get the job done

Equal Opportunity

Glen Dimplex Americas is committed to fair and accessible employment practices, including accommodations throughout the recruitment process. If you require accommodation, please let us know and we will work with you to meet your needs.

Please note, Glen Dimplex Americas may use AI on different recruitment platforms to screen applications.

We thank all applicants for their interest in Glen Dimplex Americas; however, only those selected for an interview will be contacted.