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Operations Administrative Coordinator
2 weeks ago
The Operations Administrative Coordinator role is responsible for entering sales and shipping transactions for our multi-site customer accounts and for managing the administration related to the company's fleet of vehicles. All updates to item master records for our equipment divisions will be maintained by this role. Other data entry tasks include setting up new chemical monitoring systems online once they are physically installed at our customer sites.
What You'll Do
Operations Administrative Support (comprises 80% of workload)
- Enter sales orders for multi-site customers and the inventory transactions to prepare for invoicing by the finance department
- Set up and maintain item master records for the equipment division in accordance with company policies
- Manage the administration of the company's fleet of vehicles
- Support of the customer service team and to backfill when people are on vacation
- Creating and updating product label files, ERP master files and ordering as required
- Creating and updating product tech data sheet files and ERP inventory master files
- Programming sites for our True Vue monitoring system
- Producing customer binders with mandatory documents (SDS's, Tech Data, Titration)
- Prepare monthly expense reports for charges to office credit card
Office Administrator (comprises 20% of workload)
- Answer incoming phone calls for each business within Transchem Group and direct calls appropriately
- Greet visitors at Cambridge location
- Ensure that the mobile phone contracts are current and up to date with employee changes
- Oversee the contract with Regus for US office
- Order office supplies including coffee for kitchen
- Coordinate mail and arrange shipments
- Assist with ordering food for meetings
What You'll Bring
- High school diploma or equivalent
- Post Secondary education preferred or 5 years of previous experience working in an office providing operations and administrative support.
- Diploma in business is considered an asset
- Excellent verbal communication and interpersonal skills
- Strong customer service skills coupled with phone etiquette skills
- Preference given to similar experience working in an ERP system
- Ability to multi-task, prioritize and manage time effectively
- Proficient in Microsoft Office, coupled with strong data entry skills
- Keen attention to detail with the ability to pivot and respond to continuous interruptions
- Understanding of basic accounting principles
Since 1892, OPW customers have been able to count on us to revolutionize fluid-handling operations around the world. As a global leader in fluid-handling solutions, the mission of OPW is to be a developer of a comprehensive array of innovative fluid-handling solutions that our customers can consistently and reliably count on. These include loading and unloading systems for high-value hazardous and non-hazardous bulk products; railcar and transport tank-truck valves, gauging devices and tank-monitoring systems; automated storage-terminal controls and systems; and regulators, fittings, valves, vaporizers, vacuum-jacketed piping and gas-handling systems for the safe handling and distribution of cryogenics and industrial gases. OPW also creates and manufactures touch-free and soft-touch vehicle wash systems, entry systems and wash chemicals. OPW has more than 2,000 employees with manufacturing operations in North America, Europe and China, and sales offices around the world. OPW is part of the Clean Energy & Fueling segment of Dover (NYSE: DOV).
Work Arrangement : Onsite
Salary Range: $55,000 - $60,000 annually
We consider several job-related, non-discriminatory factors when determining the pay rate for a position, including, but not limited to, the position's responsibilities, a candidate's work experience, a candidate's education/training, the position's location, and the key skills needed for the position. Pay is one of the Total Rewards that we provide to compensate and recognize employees for their work.
Benefits: Our total rewards package for eligible team members also includes: Registered retirement savings plan with employer contributions; health and dental benefits with a health savings account, company paid short-term disability and long-term disability; paid time off, including 11 paid holidays per calendar year, paid vacation days beginning at 120 hours annually prorated with the first year, 5 paid sick days annually or as provided under employment legislation laws, and an employee assistance program that includes paid counseling sessions and legal services.
All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.
Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact for assistance with an accommodation. Kindly specify Job Requisition Number / Job Title and Location in response.
