Office Administrator

5 days ago

Cambridge, Ontario, Canada Citex Transport Full time

Overview

We are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of our office environment. This vital role combines administrative excellence with team leadership, vendor coordination, and office management. The ideal candidate will thrive in a fast-paced setting, demonstrating exceptional communication skills, attention to detail, and a proactive approach to problem-solving. Your energy and enthusiasm will help foster a productive, welcoming workplace that supports our organizational goals and growth.

Responsibilities

  • Manage daily office operations, including front desk duties, multi-line phone systems, and greeting visitors with professional phone etiquette.
  • Oversee calendar management and schedule appointments for staff and leadership, ensuring efficient time utilization.
  • Coordinate event planning activities such as meetings, training sessions, company events, and community outreach initiatives.
  • Supervise administrative staff and provide training and development opportunities to foster a high-performing team.
  • Handle vendor management by negotiating contracts, processing invoices through QuickBooks or similar bookkeeping software, and maintaining positive vendor relationships.
  • Support human resources functions including onboarding new employees, maintaining personnel records, managing payroll processes, and assisting with employee benefits administration.
  • Maintain accurate filing systems, perform bookkeeping tasks, assist with budgeting activities, and ensure compliance with office policies and procedures.

Requirements

  • Proven experience in office management or administrative roles with clerical or office experience.
  • Demonstrated supervisory experience with the ability to lead and motivate a team effectively.
  • Proficiency in QuickBooks or comparable accounting software for bookkeeping and payroll processing.
  • Strong organizational skills with the ability to manage multiple priorities simultaneously while maintaining attention to detail.
  • Excellent communication skills—both verbal and written—and professional phone etiquette.
  • Experience in event planning, vendor management, calendar management, and scheduling tools.
  • Knowledge of human resources practices including onboarding, training & development, and employee relations.
  • Familiarity with medical office management or healthcare-related administrative functions is a plus. Join us to be part of an energetic team dedicated to creating an efficient workspace where everyone can thrive We value proactive individuals who are eager to contribute their skills in office administration, team leadership, and operational excellence to support our mission of delivering outstanding service every day.

Job Types: Full-time, Permanent

Pay: $18.00-$19.00 per hour

Expected hours: 44 per week

Work Location: In person

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