Bookkeeper / Administrative Assistant

1 week ago

Bracebridge, Ontario, Canada Muskoka Mornings Full time $52,000 - $70,000 per year

Part-Time In-Person Bookkeeper & Administrative Assistant

Location: Bracebridge, ON

Job Type: Part-time (In-person only )

About Us:

We have 2-3 locally owned businesses based in Bracebridge seeking a reliable and detail-oriented in-person Bookkeeper with strong administrative skills. This role supports day-to-day financial operations and light office administration across both businesses.

This position is ideal for someone who enjoys a consistent, organized routine and prefers hands-on, in-person work in a small business environment.

Key Responsibilities:

Bookkeeping (Primary Focus):

  • Manage bookkeeping for two businesses using QuickBooks
  • Reconcile multiple bank, credit card, and payment processor accounts
  • Enter and categorize expenses, invoices, and receipts
  • Process payables and receivables
  • Prepare basic financial reports as required
  • Maintain accurate and well-organized financial records

Administrative Support (Secondary Focus):

  • Assist with filing, document organization, and general office tasks
  • Help with scheduling, correspondence, and follow-up
  • Support small admin projects for both businesses as needed
  • Communicate professionally with vendors, clients, and team members

Ideal Candidate:

  • Experienced with QuickBooks and comfortable with multiple account reconciliations
  • Strong attention to detail and excellent organizational skills
  • Trustworthy, confidential, and dependable
  • Able to work independently with minimal supervision
  • Some admin experience (office management, email handling, filing, scheduling, etc.)
  • Friendly, proactive, and able to adapt between tasks for two small businesses
  • Must be able to work on-site in Bracebridge — no hybrid or remote work applications will be considered

Schedule & Hours:

  • Part-time, flexible hours (approx. 3–6)hours per week to start, with potential to grow)
  • Work must be completed in person in Bracebridge during regular business hours

Compensation:

  • Hourly wage based on experience
  • Opportunity for increased hours and responsibilities over time

How to Apply:

Please send your resume and a brief cover letter outlining your bookkeeping experience and availability to:

Only local, in-person applicants will be considered.

Job Summary

We are seeking a highly organized and detail-oriented person. The ideal candidate will possess strong skills in accounting software, financial concepts, and bookkeeping procedures. This role involves managing various administrative and financial tasks, ensuring accuracy in financial record-keeping, and supporting the preparation of financial reports. The position offers an excellent opportunity to work within a dynamic environment that values precision, efficiency, and professional growth.

Responsibilities

  • Manage accounts payable and accounts receivable processes using accounting software such as QuickBooks, Sage, Xero, or similar platforms
  • Perform bank reconciliations and general ledger reconciliation to ensure accuracy of financial data
  • Prepare journal entries, balance sheet reconciliations, and account analysis in accordance with GAAP standards
  • Assist with payroll processing and tax-related activities for both corporate and non-profit organizations
  • Support budgeting activities by compiling financial data and assisting in financial report writing
  • Maintain accurate records of debits & credits, double entry bookkeeping, and general ledger accounting
  • Conduct account analysis to identify discrepancies or irregularities in financial statements
  • Assist with governmental accounting procedures and ensure compliance with relevant regulations
  • Utilize 10 key typing skills for data entry tasks and document management
  • Support month-end closing processes by organizing documentation and preparing necessary reports

Requirements

  • Proven experience with accounting software such as QuickBooks, Sage, Xero, or similar platforms
  • Strong understanding of accounting principles including GAAP, double entry bookkeeping, and financial concepts
  • Experience with bank reconciliation, journal entries, general ledger reconciliation, and account analysis
  • Knowledge of governmental accounting practices and tax experience is a plus
  • Ability to perform precise bookkeeping tasks including accounts payable/receivable, payroll, and budget management
  • Excellent organizational skills with attention to detail in financial report writing and record keeping
  • Strong communication skills to collaborate effectively with team members and external auditors
  • Prior experience in public accounting or corporate/non-profit accounting is desirable but not required

This position offers a vital role within our organization by ensuring the integrity of our financial data through diligent record keeping and accurate reporting. We value candidates who are proactive problem solvers with a solid foundation in accounting practices.

Job Types: Part-time, Permanent

Pay: $25.00-$35.00 per hour

Expected hours: 3 – 6 per week

Work Location: In person

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