Office Administrator/Bookkeeper

7 days ago

Spruce Grove AB TX P, Canada Flawless Flows Mechanical LTD Full time $45,000 - $60,000 per year

Job Title: Office Administrator – Plumbing & Heating Services

Location: Alberta (In-office preferred)

Employment Type: Full-Time

Company: Flawless Flows Mechanical

About Us

Flawless Flows Mechanical is a locally owned plumbing and heating company providing reliable residential and commercial services across Alberta. We pride ourselves on professionalism, efficiency, and top-quality workmanship. We're looking for a highly organized and proactive Office Administrator to join our team and help keep daily operations running smoothly.

Position Overview

The Office Administrator will handle day-to-day office and administrative tasks, support the field technicians, and manage client communication. The ideal candidate is detail-oriented, self-motivated, and comfortable multitasking in a fast-paced environment.

Key Responsibilities

Administrative & Office Duties

Answer phones, emails, and respond to client inquiries professionally.

Schedule and coordinate service calls, estimates, and inspections.

Prepare and send invoices, quotes, and work orders.

Maintain organized digital and physical filing systems.

Track permits, inspections, and warranty documents.

Manage office supplies, vendor accounts, and purchase orders.

Customer Service & Dispatch

Act as the main point of contact for clients, contractors, and suppliers.

Dispatch technicians efficiently based on location and skill set.

Follow up with customers after job completion for feedback or payment.

Maintain the company calendar and ensure all appointments are accurate.

Financial & Reporting

Enter bills, receipts, and payments into accounting software (e.g., QuickBooks).

Assist with payroll prep and time sheet tracking.

Track materials, inventory, and equipment used in jobs.

Support management with reporting, budgeting, and KPI tracking.

Team Support

Communicate between management and field staff daily.

Help organize safety documentation and maintain COR / H&S compliance files.

Support marketing efforts — manage social media, customer reviews, and basic content updates.

Assist in onboarding new hires (paperwork, documentation, uniforms, etc.).

Qualifications

Previous experience in an administrative or office coordination role (construction/trades preferred).

Strong organizational and multitasking skills.

Excellent written and verbal communication.

Familiarity with plumbing/heating terminology and workflows is an asset.

Proficiency in Google Workspace or Microsoft Office; experience with Jobber, ServiceTitan, or QuickBooks is a plus.

Positive attitude and ability to work independently.

Compensation & Benefits

Competitive hourly wage or salary (based on experience).

Monday to Friday schedule with flexible hours.

Paid time off and opportunities for advancement.

Supportive, team-oriented environment.

How to Apply

Send your resume and a short cover letter to

with the subject line:

"Office Administrator Application – [Your Name]"

Only selected candidates will be contacted for an interview.

Job Types: Full-time, Permanent

Pay: From $21.00 per hour

Expected hours: 40 per week

Benefits:

  • Dental care
  • Extended health care
  • Vision care

Work Location: In person

  • Plumbing dispatch/office administrator

    2 days ago

    Spruce Grove, AB TX P, Canada Flawless Flows Mechanical LTD Full time

    Job Title: Office Administrator – Plumbing & Heating ServicesLocation: Alberta (In-office preferred)Employment Type: Full-TimeCompany: Flawless Flows MechanicalAbout UsFlawless Flows Mechanical is a locally owned plumbing and heating company providing reliable residential and commercial services across Alberta. We pride ourselves on professionalism,...

  • Office Administrator/Bookkeeper

    1 week ago

    Grande Prairie, AB, Canada Specialty Pump & Power Inc. Full time $40,000 - $80,000 per year

    Job Title: Office Administrator/Bookkeeper (Permanent Full-Time, Immediate Start)Location: Clairmont, ABCompany: Specialty Pump & Power , Inc.Job Type: Permanent Full-TimeWage: Starting at $23 per hourStart Date: ImmediateAbout Us:We are a growing company seeking a dedicated Office Administrator/Bookkeeper to join our team. If you're a reliable, organized...

  • Bookkeeper/Office Administrator

    2 weeks ago

    Calgary, AB TP T, Canada Pavilion Energy Corp. Full time $63,840 - $72,800 per year

    Job SummaryWe are a private energy company based in Calgary. We are in search of a Bookkeeper/Office Administrator.The ideal candidate will have a strong background AR, AP, data entry and bookkeeping, with proficiency in various oil and gas accounting software. This role involves managing invoices, accounts payable/receivable, payroll, and providing analysis...

  • Bookkeeper/Office Administrator

    2 weeks ago

    Edmonton, AB TE G, Canada Engrity Inspection Services Inc. Full time $60,000 - $80,000 per year

    Engrity a COR, ISO 9001:2015 Certified Inspection Organization, with the facility and resources to provide a complete range of inspection services. Engrity has been providing high-quality inspection services to the entire satisfaction of our clients since 2011.We are currently looking for Bookkeeper/Office Administrator to join our team in...

  • Administrative Assistant/Bookkeeper

    1 day ago

    Calgary, AB TC P, Canada The Roof Hospital Full time

    About UsWe are a well-established and reputable roofing company specializing in residential and commercial roof repairs, replacements, and inspections. With a strong commitment to quality workmanship and customer satisfaction, we're looking for a reliable and detail-oriented Administrative Bookkeeper to join our team and support the day-to-day operations of...

  • Administrative Assistant

    6 days ago

    Spruce Grove, Canada Davis Accounting & Tax Professional Corporation Full time

    Work Term: Temporary - Work Language: English - Hours: 12 to 30 hours per week - Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 2 years to less than 3 years - or equivalent experience **Tasks**: - Determine and establish office procedures and routines - Schedule and confirm...

  • Accountant & Office Administrator

    6 days ago

    Spruce Grove, AB TX Y, Canada Zender Ford Full time $40,000 - $60,000 per year

    Zender Ford is seeking an organized, detail-oriented Accountant & Office Administrator to support our dealership's financial operations and administrative functions. This key role combines precision with people leadership — ideal for someone who thrives in a busy automotive environment and enjoys keeping both numbers and operations running smoothly.Key...

  • Office Administrator

    6 days ago

    Spruce Grove, Canada Prestige Construction and Contracting Inc. Full time

    Prestige Construction and Contracting Inc. are a proud and passionate team of individuals dedicated to building a world-class product and providing an exceptional client experience. Our team services both residential and commercial clientele, continuing to forge ahead with the standards and passion we hold deep within our culture. We are a growing business...

  • Administrative bookkeeper

    1 week ago

    Nanaimo, BC VT P, Canada Ron's Drywall Ltd. Full time $40,000 - $104,000 per year

    OverviewWe are seeking a detail-oriented and organized Administrative assistant and Bookkeeping skills an asset to join our team. The ideal candidate will be responsible for maintaining and processing invoices, providing purchase orders, managing accounts and posting payables. This role requires proficiency in MS Excel, in Sage/Simply Accounting software and...

  • Office Administrator/receptionist

    4 days ago

    Spruce Grove, Canada Buck's Tree Service Ltd. Full time

    **Office Administrator/Receptionist** Buck’s Tree Service Ltd. is seeking a highly organized and detail-oriented Receptionist to join our team of professionals in Spruce Grove on a full time seasonal basis. **Key Responsibilities Include**: - Provide exceptional customer service to clients, ensuring a positive and welcoming experience. - Manage incoming...