Administrative Assistant

1 day ago

Greater Ottawa Metropolitan Area, Canada StafinGo Full time

Intermediate Administrative Assistant (Onsite – Ottawa, ON)

Full-Time Contract | 48 Weeks | Government Environment

Stafingo is currently hiring an
Intermediate Administrative Assistant
for a
professional federal government client in Ottawa.
This is a
full-time, onsite contract role
supporting a senior leadership team during a period of organizational growth.

Job title: Administrative Assistant(Intermediate)

Location:
Ottawa, ON (Onsite)

Contract Details:11 months

Hours:
Full-time

Compensation:
$21–$27/hour (based on experience)

Secret Clearance:
Secret (Issued by PSPC)

Role Overview

The successful candidate will provide
administrative and staffing support
to a senior management team within a complex government organization. The role requires strong organizational skills, attention to detail, and experience working in a
Government of Canada environment
.

Key Responsibilities:

  • Provide general office and administrative support
  • Coordinate meetings, room bookings, and calendars
  • Prepare, format, and distribute correspondence, agendas, presentations, and records of decision
  • Maintain and update organizational charts
  • Track and report staffing activities and establishment changes
  • Maintain accurate records within personnel and information management systems
  • Develop and manage electronic information libraries
  • Respond to stakeholder inquiries and guide internal processes
  • Support senior staff with ad hoc administrative tasks as required

Mandatory Requirements:

  • Secondary school diploma
    or
    an acceptable combination of education, training, and experience
  • Minimum
    12 months of relevant administrative experience
  • At least 2 years (within the last 5 years)
    using
    Microsoft Office Suite
  • Word, Excel, PowerPoint, Outlook, and SharePoint
  • Experience
    within the Government of Canada is mandatory
  • Valid Secret Security Clearance
    (issued by PSPC)
  • Ability to work
    full-time onsite in Ottawa
  • Strong written and verbal communication skills in English

Assets / Right-Fit Considerations

The following will be considered strong assets:

  • Additional administrative experience in a federal government department
  • Knowledge of government staffing, personnel, or information management processes
  • Experience supporting senior executives or management teams
  • Strong organizational, documentation, and coordination skills
  • Familiarity with government policies, procedures, and governance environments

Security Requirement

  • Secret Clearance (valid and issued by PSPC)
    is mandatory

Interested:

If interested, please apply to the job posting directly or send your resume to for immediate consideration.

  • Administrative Assistant

    2 weeks ago

    Greater Vancouver Metropolitan Area, Canada Benchmark Recruitment Full time $40,000 - $55,000 per year

    Job Title: Administrative AssistantFull-time Opportunity | On-site, 5 days/week, located at UBC Vancouver | Must hold a valid Canadian Work VisaOur client, amission-driven, community-focused non-profit organization based on the UBC Vancouver campus, is seeking a proactive and highly organizedAdministrative Assistantto support day-to-day operations and ensure...

  • Legal Administrative Assistant – Ottawa

    1 week ago

    Greater Ottawa Metropolitan Area, Canada Connect VIP Full time

    About Our ClientOur Client is a respected national non-profit organization that provides legal, risk management, and advisory services to professionals across Canada. With a commitment to integrity, service excellence, and professional growth, the organization supports its members through trusted guidance, innovative programs, and a collaborative workplace...

  • Administrative Assistant

    3 days ago

    Greater Montreal Metropolitan Area, Canada Browns Shoes Inc. Full time

    Administrative AssistantBrowns Shoes is looking for anAdministrative Assistantwith strong analytical skills and a proactive approach to support our retail team and contribute to our overall success.About Us: At Browns, we believe in creating a dynamic and inclusive work environment where innovation and collaboration thrive. Since our founding in 1940, we've...

  • Executive Administrative Assistant

    2 days ago

    Greater Montreal Metropolitan Area, Canada Patty Xenos Design Inc. Full time

    Company DescriptionPatty Xenos Design Inc. is a well-established boutique interior design and Master Planning firm with over 30 years of experience. Based in the Greater Montreal Metropolitan Area, the company specializes in high-end residential projects, hotels, restaurants, sports centers, and resorts. Our dynamic team works on diverse international...

  • Senior Administrative Assistant

    2 weeks ago

    Greater Edmonton Metropolitan Area, Canada Robert Half Full time

    Are you an organized, proactive professional who thrives in a fast-paced environment? Our client is seeking a Senior Administrative Assistant to deliver exceptional administrative support to our staff, board of directors, and delegates. What You’ll Do: Be the welcoming face of the organization—manage reception and inquiries. Provide comprehensive...

  • Legal Administrative Assistant

    2 weeks ago

    Greater Calgary Metropolitan Area, Canada Urban Legal Recruitment Inc. Full time $90,000 - $120,000 per year

    Urban Legal Recruitment is proud to partner with our highly regarded client, a leading national law firm, in their search for a Legal Administrative Assistant to join their dynamic team. This full-time, permanent role provides critical administrative support to a group of Tax lawyers whose practices focus on Corporate Tax with a component of Corporate...

  • Administrative Assistant

    1 week ago

    Greater St-Catharines-Niagara Metropolitan Area, Canada CEM Engineering Full time

    SUMMARYThe Administrative Assistant has strong attention to detail and exceptional accuracy with data entry which results in high quality of work. This role provides support to the administration team and assists wherever needed.ESSENTIAL RESPONSIBILITIES/SERVICESMaintains and ensures that all project emails are stored in the proper location(s) and recorded...

  • Administrative Assistant

    27 seconds ago

    Greater Toronto Area, Canada POP Marquee Full time

    **Job Summary** We are seeking a highly organized and detail-oriented Administrative Assistant to help develop our administrative infrastructure from the ground up. We are relatively new company that is experiencing strong growth. This position requires basic booking skills, proficiency in Google Suite, and experience in customer support and scheduling. The...

  • Administrative Assistant

    2 weeks ago

    Greater Toronto Area, Canada Lane Partners Full time

    Company DescriptionLane Partners is a real estate development firm operating in the Greater Toronto Area, dedicated to creating high-quality and thoughtfully designed multi-family housing. Specializing in "missing middle" housing, Lane Partners addresses urban density challenges through sustainable and community-focused developments. The company's hands-on...

  • Administrative Assistant

    3 days ago

    Greater Toronto Area, Canada m polo designs Full time

    mpolo designs inc is looking to support an industry partner in find the right person for this position of adminstrative assistant. You will be the public facing first impression for this company and need to do a little bit of everything. have a licence is a must and West end GTA location and a way to transit in is also and asset.Role DescriptionThis is a...