Legal Administrative Assistant

4 hours ago

Greater Calgary Metropolitan Area, Canada Urban Legal Recruitment Inc. Full time $90,000 - $120,000 per year

Urban Legal Recruitment is proud to partner with our highly regarded client, a leading national law firm, in their search for a Legal Administrative Assistant to join their dynamic team. This full-time, permanent role provides critical administrative support to a group of Tax lawyers whose practices focus on Corporate Tax with a component of Corporate Commercial.

The ideal candidate will have 3+ years of legal assistant experience in Corporate Tax and/or Corporate Commercial law, strong organizational skills, and the ability to thrive in a fast-paced, professional environment. If you are a detailed, proactive self-starter looking to join a team that values excellence, we'd love to hear from you

For 15 consecutive years, this firm has been recognized as one of the Best Employers in Canada, a reflection of the exceptional workplace culture their talented team has built.

Key Responsibilities

  • Draft, prepare, and compile various types of correspondence, documentation, forms, and filings using MS Word, Excel, PowerPoint, and Outlook.
  • Organize and maintain both physical and digital filing systems to support efficient and effective management of client communications and records.
  • Open and close client files in accordance with firm protocols.
  • Manage and respond to client inquiries and conduct appropriate follow-up.
  • Prepare expense reports, docket entries, cheque requisitions, client accounts, e-billing, and collections.
  • Coordinate and maintain lawyer calendars, deadlines, and bring-forward systems; gather supporting information for meetings and schedule appointments.
  • Support larger-scale business development initiatives including travel coordination, accommodations, and event logistics.
  • Collaborate as part of a team and provide additional support as required.
  • Perform other duties or projects as assigned.

Qualifications

  • Legal Assistant diploma from an accredited institution.
  • Minimum of three (3) years of legal assistant experience, preferably in Corporate or Tax law.
  • Experience with iManage and/or Intapp Open is considered an asset.
  • Proficiency in MS Office Suite with strong technical aptitude.
  • Excellent interpersonal and communication skills (both written and verbal).
  • Exceptional attention to detail and strong proofreading abilities.
  • Ability to manage multiple competing and urgent deadlines.
  • Professional, accountable, and proactive approach to work.

This is an outstanding opportunity to join a respected national firm with an exceptional workplace culture and a reputation for excellence.

If this role sounds like a fit, please send your resume in confidence to Shona Tischner at At Urban Legal Recruitment, we ensure complete discretion and confidentiality. We thank all applicants for their interest, but only those selected for an interview will be contacted.

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