Legal Administrative Assistant – Ottawa

About Our Client

Our Client is a respected national non-profit organization that provides legal, risk management, and advisory services to professionals across Canada. With a commitment to integrity, service excellence, and professional growth, the organization supports its members through trusted guidance, innovative programs, and a collaborative workplace culture.

Scope of the Position

As a
Legal Administrative Assistant
, you will have the opportunity to leverage your legal experience and training in a meaningful way. Supporting a mission-driven organization that delivers legal and risk management services offers both professional growth and personal fulfillment. You'll enjoy a dynamic, collaborative work environment and the chance to contribute to rewarding initiatives that make a difference in the professional community.

Key Responsibilities

Legal Administrative Support

• Open, maintain, and close legal files.
• Draft confidential letters, memos, call records, reports, and other legal documents from electronic and handwritten copy.
• Organize and file paper and electronic information.
• Enter and verify data in internal systems.
• Schedule calls and manage correspondence.
• Assist with research, case status reports, and travel arrangements as needed.

General Administrative Support

• Answer incoming calls and emails and assign requests to lawyers or staff as appropriate.
• Perform other administrative and office duties as required.

Requirements

• Completion of a post-secondary degree, preferably in Law or a related field (Public Health, Public Administration, Criminology, Business Administration, etc.).
• Minimum 5 years of relevant administrative experience, including at least 3 years providing legal administrative support to counsel.
• Professional fluency in English (written and oral).
• Advanced proficiency with SharePoint and Microsoft Office 365 (Outlook, Word, Excel, PowerPoint).
• Proficient in data entry.
• Available to commute or relocate to Ottawa.

Assets

• Experience with CRM systems such as Salesforce.
• Experience working with health or legal professionals.
• Professional fluency in French (written and oral).
• Knowledge of legal or medical terminology.

Key Competencies

• Exceptional customer service, writing, and interpersonal skills.
• Highly organized, detail-oriented, and able to meet tight deadlines.
• Comfortable working in a dynamic and collaborative team environment.
• Strong multitasking and prioritization skills.
• Professional, discreet, and self-motivated.

Why Join Our Client?

• Competitive total compensation package, including comprehensive health and wellness benefits.
• Transportation allowance applicable toward public transit, parking, or rideshare.
• A modern, bright office located in downtown Ottawa.
• Defined benefit pension plan through the
  Healthcare of Ontario Pension Plan (HOOPP)
  , offering long-term financial security.
• A collegial and purpose-driven environment that values integrity, innovation, and collaboration.
• A culture of learning, inclusion, and authenticity—where employees are encouraged to bring their full selves to work.
• Social events and opportunities to connect across teams.

How to Apply

Please submit your cover letter and resume to Mike

by
4:00 PM, November 15, 2025
.

Your cover letter should clearly indicate your interest and demonstrate how your experience aligns with the position. Please address your application to
Michael loser Business Development Manager

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

• Our Client welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.