Executive Administrative Assistant

5 days ago

Greater Montreal Metropolitan Area, Canada Patty Xenos Design Inc. Full time

Company Description

Patty Xenos Design Inc. is a well-established boutique interior design and Master Planning firm with over 30 years of experience. Based in the Greater Montreal Metropolitan Area, the company specializes in high-end residential projects, hotels, restaurants, sports centers, and resorts. Our dynamic team works on diverse international projects, providing innovative and customized design solutions. Patty Xenos Design is recognized for its expertise in retail, hospitality, sports facilities, and commercial master planning. We strive to create impactful spaces that resonate with our clients' vision.

Role Description

This is a full-time Executive Administrative Assistant role located on-site at our studio in the Greater Montreal Area. The Executive Administrative Assistant will be responsible for managing daily administrative tasks, coordinating schedules, handling correspondence, and ensuring smooth office operations. This role supports senior executives, requiring strong organizational skills and professionalism in communication. Additional responsibilities include maintaining records, managing phone calls, and assisting with clerical, executive tasks, and adminstration.

Qualifications

  • Strong administrative and clerical skills including scheduling, filing, and general office management
  • Proficiency in executive administrative assistance, managing calendars, and supporting executives
  • Excellent communication and phone etiquette skills for professional interactions with clients and team members in French and English
  • Attention to detail, time management, and problem-solving abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to handle sensitive and confidential information with discretion
  • Previous experience in a creative or design-oriented industry is an asset
  • Fluency in English and French is required

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