Administrative Assistant

6 days ago

Port Carling, Canada de Koning Group Inc. Full time

_**Description**:_

This is an administrative position within a Structural Engineering firm. Tasks will be related to Architectural and Engineering projects. As an Administrative Assistant, you will be integral to the smooth operation of our office.
- **Qualifications**:_
- **Residence within 50 km of office location preferred**:

- Proficient in QuickBooks
- Skilled in data entry, filing, and maintaining organizational systems
- Experienced in providing excellent customer service and phone etiquette
- Ability to multitask in a fast-paced environment
- Previous administrative experience and strong attention to detail
- Bookkeeping/accounting experience is an asset
- Attention to detail
- Organizational skills
- Accurate record-keeping
- **Primary Duties**:_
- Invoicing and duties in relation to invoicing using QuickBooks software.
- Data entry, filing, and bookkeeping.
- Answering & fielding phone calls and messages. Manage multi-line communication systems and provide exceptional customer service.
- Other administrative tasks: filing, some cleaning, organizing.
- Creating new projects and inputting necessary information.
- Submitting & managing permits at Municipalities.
- Document drafting: proposals, sign-off letters etc.
- Work collaboratively with team members and clients to ensure accuracy of work.
- Corresponding with clients and employees regarding ongoing projects.

**Job Types**: Full-time, Part-time

Pay: $20.00-$30.00 per hour

Expected hours: 24 - 40 per week

Schedule:

- Monday to Friday

Application question(s):

- Are you able to reliably commute (reside within 50km of office located in Port Carling)?

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative Assistants & Receptionists: 1 year (required)

**Location**:

- Port Carling, ON (preferred)

Work Location: In person

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