Office Manager/bookkeeper

Do you have a passion for all things in Human Resources & Finance? **Legion Manor has an opportunity for a Office Manager to join our wonderful management team.** In this role you will support a variety of functions throughout the operations while acting as the main point of contact for all administration and accounting inquires.

**This is an 24-month Maternity leave contract with the opportunity to become permanent.**

**This is a Monday - Friday position where you will work 9:00-5:00. **We provide Full employer paid benefits after completion of your probationary period.

**Why we’re excited about you**:
You are approachable but also know when to take the bull by the horns when it comes to taking on the responsibility of handling and resolving all staffing issues or any challenges. You demonstrate great leadership and management skills and get excited about planning events

Duties include (but are not limited to):
**Employee Relations**: Develop and maintain employee relations, advise managers on ways to build and maintain solid teams, conduct surveys, and exit interviews and make recommendations.

**Training and development**: coordinate on-boarding, facilitate orientation, work with managers on development plans.

**Health & Safety**: support committees, assist with WCB claims and return to work programs.

**Yearly Audits**: responsible for yearly seal approval audits for all the departments and maintain records for future audits.

**Performance Appraisals**: conducts yearly employee and peer performance appraisals/surveys and implement wage increases as per Executive Directors orders.

Analyses job requirements for all existing and new roles within the organization and maintains and updates job descriptions for all positions.

Scheduling and conducting job evaluations; ensuring individual pay actions are sent for processing to Payroll.

Maintaining the records of employee vacation and sick time throughout the year and clearing vacation accounts end of the year.

Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.

Provides expertise to Managers and Directors in the organizational restructuring process including the development of job descriptions, compensation review and terminations.
- As primary contact person for Management and employees, provides guidance and expertise on the interpretation and implementation of human resources processes, programs, and policies in alignment with corporate goals and employment legislation.
- Provides Managers with tools, information, and guidance to address employee issues in a consistent, equitable manner and advises on the creation/follow-up of developmental plans for employee performance improvement.
- Develops and implements specific HR programs in accordance with the needs of the corporate expectations.
- On a regular basis, provides assessments and diagnostics of specific situations and develops resolution initiatives or action plans to assist Managers in the effective implementation of solutions for employees.
- Develops and maintains productive and collaborative relationships throughout the business; demonstrates empathy, professional credibility, and confidentiality at all times.
- Responsible to keep employee certifications & records up to date (First Aid/Food Safe/WHMIS/Flu Shot/Criminal Record Checks etc.).
- Conducts Resident and Family surveys every two years and calculate the results, implement any changes needed and prepare the final reports.
- Ability to read situations/people quickly and accurately in order to best approach the issue at hand.
- Can easily identify strengths & competencies of individuals and assess fit within the organization and team.

**Finance**
- Dealing with cash transactions and keeping the record of all the transactions done by other employees.
- Setting up and maintaining financial records.
- Calculate and prepare employee payroll, supplier invoices, government remittances as well as other expenditures.
- Prepare board, statistical, financial, and accounting reports by collecting, analyzing and summarizing all accounts information.
- Dealing with departmental budgets (when needed).
- Helping Executive Director with Financial reports on weekly/monthly/yearly basis.
- Maintain the petty cash funds.
- Maintain yearly budget, discuss issues with Executive Director related to budget discrepancies.
- Help the ED with Depreciation reports.

**Qualifications/Requirements**: **College or University Degree in related field. ** Expertise in Microsoft Office (Word, Publisher, Excel, PowerPoint and Outlook).
*
- Experience working in a senior living environment preferred.
- Strong command of Labor and Employment Law.
- Ability to maintain effective and productive working relationships with all company locations and departments.
- Excellent organizational skills.
- Attention to detail and strong problem-solving skills.

**Job Types**: Full-time, Permanent, Fixed term contract