Office Manager

7 days ago


Saanichton, Canada Biophilia Design Collective LTD Full time

Job Title: Bookkeeper

Location: Office / Remote Job Type: Part-Time

Pay Rate: $25 - 27 hr depending on experience.

Job Overview: We are a busy Landscape Architecture and Design firm seeking a highly organized and detail-oriented Bookkeeper with experience in FreshBooks / Harvest or equivalents and a background in consulting, design and contracting.

This role is essential to maintaining accurate financial records, tracking and managing financial transactions and data, invoicing clients, processing payroll, analyzing contracts, maintaining the schedule of values, and processing subcontractor payments to support project-based accounting.

Key Responsibilities: Tracking & Managing Financial Transactions, record, classify, and reconcile all financial transactions to ensure accuracy.

Data Management: Maintain organized financial records and update reports as needed.

Client Invoicing: Generate and track invoices, process payments, and follow up on outstanding accounts. -Payroll

Processing: Accurately process payroll, including withholdings, direct deposits, and compliance with labor laws.

Subcontractor Payments: Process and track payments to subcontractors, ensuring proper documentation and compliance with contract terms.

Contract Analysis: Review contracts to ensure proper financial tracking, billing, and compliance. -Schedule of Values: Maintain and update financial schedules for projects, ensuring alignment with contract terms. -Financial Reporting: Prepare quarterly and annual financial reports, including profit/loss statements and job costing analysis.

Software Management: Utilize FreshBooks and Harvest timekeeping to manage bookkeeping, financial reporting, and time tracking functions.
- Collaboration: Work closely with project managers, design team and business accountant to ensure smooth financial processes.

Experience: Experience in Bookkeeping, preferably in contracting or design.

Software: Proficiency in FreshBooks is required. Experience with Harvest timekeeping is considered an asset. Experience with other accounting or time-tracking software is a plus.

**Skills**:

- Strong attention to detail, organizational skills, and ability to analyze financial data. - Understanding of construction/landscaping contracts, project-based accounting, job costing, and subcontractor management.
- Ability to effectively collaborate with internal teams, subcontractors, and clients.

**Job Type**: Part-time

Pay: $25.00-$27.00 per hour

Expected hours: 15 - 20 per week

**Benefits**:

- Extended health care

Schedule:

- Monday to Friday
- Weekends as needed

**Language**:

- English (required)

Work Location: Hybrid remote in Saanichton, BC

Expected start date: 2025-03-03


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