Ar/ap & Administrative Coordinator
2 days ago
**Company Overview**
ECOSAN Hygiene is a privately-held hygiene company specializing in restroom sanitizing, commercial cleaning, laundry services, and the distribution of high-quality janitorial products. Since its establishment, the company has built a reputation for integrity, hard work, and exceptional customer service, leading to rapid growth across multiple markets.
**Job Summary**
**Key Responsibilities**
**Accounts Payable**
- Process vendor invoices with accurate coding and approvals
- Prepare weekly payment runs (EFT, cheques, credit card)
- Reconcile vendor statements and resolve discrepancies
- Maintain vendor files and support AP month-end tasks
**Accounts Receivable**
- Process customer invoicing, statements, and account updates
- Provide backup support for collections when needed
- Maintain accurate customer records and documentation
**Administrative Support**
- Support the Controller with reporting, filing, and financial statement preparation
- Maintain organized digital and physical finance records
- Assist with vendor and customer onboarding
- Prepare spreadsheets, summaries, and process documentation
- Coordinate internal communication related to finance deadlines and approvals
**Month-End Support**
- Assist with journal entries and account reconciliations
- Help ensure accurate financial data across systems
- Support cross-functional teams with finance-related inquiries
- Prepare weekly payment runs (EFT, cheques, credit card)
- Reconcile vendor statements and resolve discrepancies
- Maintain vendor files and support AP month-end tasks
**Skills Required**:
- Proven experience with accounting software such as QuickBooks and/or Sage.
- Strong understanding of financial concepts including debits & credits, journal entries, double-entry bookkeeping, and account analysis.
- Familiarity with accounts receivable/payable processes in hospitality, service, and/or healthcare sectors.
- Excellent analysis skills combined with attention to detail for account reconciliation and data accuracy.
- Effective negotiation skills for collections or vendor relations; proficient in phone etiquette and customer service.
**Job Types**: Full-time, Permanent
Pay: $52,000.00-$58,000.00 per year
**Benefits**:
- Dental care
- Extended health care
- On-site parking
- Vision care
Work Location: In person
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