Ap/ar Administrator
1 week ago
**Goals and Outcomes**:
The AP/AR Administrator provides financial, administrative, and clerical support by ensuring the company receives and sends payments for goods and services and properly records the transactions by posting receipts and resolving discrepancies according to established policies and procedures in an efficient, timely and accurate manner.
**Essential Functions**:
- Maintain precise records of all incoming and outgoing payments.
- Prepare and send invoices to clients.
- Contact clients as needed to ensure payment of outstanding invoices.
- Reconcile any irregularities in receipts.
- Ensure accurate data entry, coding and allocation of all supplier and subcontractor invoices.
- Process invoices in a timely manner to maximize vendor early payment discounts.
- Control expenses by receiving, processing, verifying, and reconciling invoices.
- Work with vendors and provide accurate and timely responses to inquiries.
- Other accounting duties as assigned.
**Knowledge, Skills & Abilities**:
- Strong attention to detail.
- Excellent written and verbal communication skills.
- Strong interpersonal, problem-recognition and problem-solving skills.
- Proficient Microsoft Office (Excel, Word, Outlook).
- Computerized accounting software experience.
- Ability to meet tight deadlines.
- Ability to fully function in a fast-paced environment.
- Solid organizational and time management skills; Ability to prioritize multiple assignments.
- Excellent customer service orientation and interpersonal skills for effective interaction with employees, vendors, subcontractors, customers, and others; ability to exercise good judgment, sound reasoning skills and discretion in making independent decisions commensurate with responsibilities.
- Effectively manage stress and pressure in a frequently changing environment, ability to multi-task calmly and effectively in all situations.
**Education & Experience**:
- High School Diploma.
- 1-3 years accounting entry experience.
- Knowledge of general accounting principles, regulatory standards and compliance requirements.
**About Paramount Services Ltd.**:
Paramount Service Ltd. began as Paramount Restaurant Service Ltd. over 25 years ago. Since then, the company has evolved into a full-service equipment supply and facility maintenance company based from Winnipeg, Manitoba. Our presence is focused in South West Ontario & North West Ontario, Manitoba and Saskatchewan but we have strong partnerships spanning coast-to-coast-to-coast across Canada. As part of our full-service commitment throughout the country, we employ refrigerationber, HVAC, plumbing and electrical journeymen, handymen, general labourers and we have over 600 subcontractors at our disposal. Our customer relationships are based on our performance and built on trust. As a result, our customers ask us if we can do more, and we do. From general contracting to minor service calls, landscape and parking lot maintenance, to hot and cold beverage services, equipment sales to preventative maintenance - we do it all.
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