Administrative Assistant

2 weeks ago

Port Moody, Canada CityState Consulting Group Full time

**CityState Consulting Group** is seeking a regular full-time **Administrative Assistant** to join the team at our new Port Moody office location, a 10-minute walk from the SkyTrain. CityState is an Urban Planning and Design firm offering land development and project management services. Our portfolio includes environmental enhancements, heritage revitalization, and sustainable building design services. Our team serves clients throughout the Lower Mainland, Sunshine Coast, and the Okanagan.

**RESPONSIBILITIES**
- Greet clients, contractors, and other guests as the first point of contact in our Port Moody office.
- Book appointments with clients and manage daily schedules.
- Provide research and data analytics support to Planning team.
- Update and maintain company software and subscriptions as necessary.
- Organize and maintain physical and digital files.
- Perform similar responsibilities for affiliate organizations.
- Other administrative and client-facing responsibilities as required.

**QUALIFICATIONS**
- Post-secondary credential in Office Administration or a related discipline; OR 2 years’ experience in a related position.
- Experience managing relationships with private clientele considered an asset.
- Interest in urban planning, land development, and/or design considered an asset.

**REQUIRED SKILLS**
- Excellent written and verbal communication skills.
- Exceptional organizational skills and time management.
- Relentless attention to detail.
- Research, data analytics, and data visualization skills considered an asset.
- Proficient using Microsoft Word and PowerPoint to create clear and detailed presentation documents.
- Ability to receive and implement feedback quickly and effectively.

**OUR COMMITMENT**

At CityState, we love creating innovative solutions for uniquely challenging sites. As a growing firm, we are always investing in our team, which is why we take great care to hire people who believe in continuous learning and wish to grow with us. We recognize the need for a modern, healthy work-life balance, which is why we provide paid vacation, R+R, and sick days, flexible health & dental allowances, and fun-filled team-building events.

**POSITION OVERVIEW**

**Position**: Administrative Assistant

**Job Type**: Part-time

**Location**: Port Moody

**Hours**: 9 to 1, Monday to Friday (preferred)

**Compensation**: $21-23/hr

**Benefits**: Health & dental allowance; paid vacation; paid R+R days; organized team-building events

**HOW TO APPLY**

**Job Type**: Part-time
Part-time hours: 20 per week

**Salary**: $21.00-$24.00 per hour

**Benefits**:

- Flexible schedule
- On-site parking
- Paid time off
- Wellness program

Schedule:

- Monday to Friday

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Administrative experience: 2 years (preferred)

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