Legal Assistant

We are a small litigation boutique, focused on business disputes and construction law and we are looking for a legal administrative assistant to join our team. While we largely work remotely, we have a central hub for meetings and in-person collaboration. If you have been thinking about a new challenge that would allow you use your experience and passion for excellence, our caring and supportive environment will undoubtedly allow you to grow and thrive in your career.

**Job Title**: Legal Administrative Assistant

**Description**: To provide legal administrative support and act as the first point of contact for clients in a law firm with a team of three lawyers and one paralegal.

**Responsibilities and Duties**
- Primary contact responsible for answering calls, speaking with current and potential clients, and distributing messages to the lawyers and paralegal.
- New client correspondence, scheduling of initial consult, intake/setup including execution of conflict searches and updating of Synthesis case management systems.
- Opening, closing and general updates to client files in case management system and Microsoft 365.
- Production of general legal and client documentation including Engagement letters and court form templates.
- Consultation of legal systems for precedents, investigation of technical and office software issues and general office support as required.
- Assist with onboarding procedures and training of new hires on office procedures and systems.
- Performing searches through Land Title Office; Court Services Online and Canlii as required.
- Draft letters to 3rd party suppliers, opposing counsel and clients as requested.
- Booking team meetings scheduling appointments and managing the lawyers’ calendars.
- Canvassing dates with opposing counsel to schedule mediation, discoveries, trials, etc., overall coordination of lawyers calendars.
- Draft pleadings including Appointments to Examine for Discovery, Requisitions, Notice of Trials, etc.
- Diarization of deadlines, use of the BF system and calendar entries.
- Manage the file list and ensure the files are updated and complete including contact information, client ID, conflicts, limitation dates and retainer funds in trust.
- General office administrative tasks including ordering of office supplies, shredding coordination, obtaining statements, and reviewing monthly expenses from 3rd party providers, etc.
- Mail/Courier/Scanning including sending, receiving, picking up mail, scanning and saving documents. Mail duties will require periodic visits to the office and post office.
- Coordinating/completion of physical tasks including printing, putting together/ and taking apart binders.
- Assist with billing and following up with clients on past due bills.
- Work closely with management and marketing team on marketing endeavors.

**Qualifications**:

- 1 to 4 years experience in the legal field as a legal administrative assistant
- Legal Assistant certificate from recognized program
- Familiar with systems such as Court Services Online, West Coast Title Search, Land Title Survey Office, Clio Manage and Clio Grow legal software.
- Previous experience in litigation practice
- Familiarity with Supreme Court Rules, documents, practices and procedures and filing deadlines
- Experience with MS365/Sharepoint, MS Word, Excel and Outlook
- Strong work ethic, and the ability to work independently, take initiative and be resourceful
- Excited to contribute to the development of our growing firm and work as part of a team

Pay: $45,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Work from home

Application question(s):

- Can you attend at the office in Port Moody on little notice as needed (2-4 time per month est).

**Experience**:

- legal assistant: 1 year (required)

Work Location: Hybrid remote in Port Moody, BC