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Receptionist / Office Assistant

2 weeks ago

Calgary, Canada Phasor Engineering Inc Full time

PHASOR Engineering Inc. is a dynamic Alberta based company specializing in engineering, design, panel fabrication, and testing/commissioning of high voltage electrical facilities. Our focus is to incorporate the latest technological advances, such as IEC 61850, to provide the most cost-effective and efficient solutions to power system engineering. This focus allows us to be involved in a diverse range of projects from conceptual engineering through to commissioning and startup.

We are currently seeking a highly motivated **“Receptionist / Office Assistant”**to join our team. This role will be sitting at the front of house and will be the first person anyone entering the building see’s and is greeted by.

**Responsibilities**:
Reception:

- Answering phone calls and directing them
- Scheduling and coordinating meetings or appointments
- Greeting visitors and directing them appropriately

Office Assistant:

- Filing and organizing paper and electronic documents
- Ordering and managing office supplies and swags
- Ensuring office equipment is maintained and functioning. Coordinating with building maintenance or IT support as needed
- Assisting with preparation for meetings (e.g booking rooms, supplies, materials printed etc.)
- Coordinating travel arrangements and monitoring travel mailbox
- Process office expense reports and swag purchase orders
- Assisting with vendor callback requests (EFT callback process)
- Overlooking office food deliveries to ensure timely receipt and distribution
- Managing pantry or kitchen supplies
- Assisting with event planning or company activities
- Running adhoc errands like mailing packages or picking up supplies

**Qualifications**:

- 2 year’s experience as a receptionist, administrative assistant, or similar role.
- Excellent verbal and written communication skills
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Attention to detail
- Ability to prioritize tasks effectively
- Customer service orientation with a friendly and professional demeanor
- Ability to work independently and as part of a team

Phasor Engineering Inc. offers a competitive compensation and benefits package and excellent opportunities for growth and advancement. We are an Equal Opportunity Employer committed to a diverse workforce.

**Benefits**- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program