Office Administrator/receptionist

12 hours ago

Calgary, Canada Vacuum Specialists Full time

**Job Overview**
Since 1970, Vacuum Specialists has been Calgary’s top choice for residential, commercial, and industrial vacuum cleaners. As a family-owned business, we pride ourselves on delivering exceptional service to our community. We are now seeking a **dedicated and detail-oriented Office Administrator & Receptionist** to join our team for the long term.

As the **Receptionist** at Vacuum Specialists, you will be the first impression of our company—welcoming customers and visitors with professionalism and warmth. This front-line position is ideal for someone who is personable, organized, and committed to delivering excellent customer service in a fast-paced environment.

**Key Responsibilities**:

- Greet and direct customers and guests in person and by phone
- Manage the main phone line: answer inquiries, take messages, transfer calls
- Maintain a tidy and welcoming front desk and reception area
- Support daily customer walk-in traffic and provide basic product or service info

**Qualifications**:

- Previous receptionist or front desk experience preferred
- Excellent verbal communication and customer service skills
- Professional appearance and demeanor
- Able to multitask and remain calm under pressure

The **Office Assistant** will provide essential support to our administrative and operations teams, helping to keep daily office tasks running smoothly. This behind-the-scenes role is suited to someone who is detail-oriented, proactive, and efficient with clerical duties.

**Key Responsibilities**:

- Organize and maintain files, records, and inventory logs
- Perform data entry for sales orders, invoices, and internal databases
- Assist in processing returns, warranty claims, or online orders
- Support bookkeeping tasks such as invoice matching or basic reconciliation
- Order and manage office and store supplies

**Qualifications**:

- 1-2 years of office or administrative experience preferred
- Basic knowledge of MS Office (Excel, Word, Outlook)
- Experience with invoicing systems or bookkeeping software is a plus
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- High level of attention to detail and accuracy in all tasks.

**Why Join Us?**
- Opportunity to work with a trusted, established family-owned business.
- High potential for professional growth and career development.

**Schedule**:

- Full-time position
- 8-hour day shifts
- Monday through Saturday availability

**How to Apply**:
**3103 Centre Street NW, Calgary, AB**

We look forward to welcoming a motivated and enthusiastic individual to our team.

**Job Types**: Full-time, Permanent

Pay: $18.00-$27.91 per hour

**Benefits**:

- Extended health care

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- Secondary School (preferred)

**Language**:

- English (required)

Work Location: In person

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