Administrative Assistant

1 week ago

Dorval, Canada Bombardier Full time

Bombardier is a global leader, creating innovative and game-changing planes. Our products and services provide world-class transportation experiences that set new standards in passenger comfort, energy, efficiency, reliability and safety. We are a global organization focused on working together with a team spirit.

**Dans le cadre de votre poste, vous serez appelé-e à / In your role, you will**:

- Coordinate the agenda of the Directors, by ensuring requirements are met (required participants, meeting logistics and required documentation) and schedule/coordinate meetings (internal and external).
- Make travel arrangements and prepare expense reports for the Directors and provide assistance to the team members as needed. Verify team’s travel requests and expense claims in accordance with company policies.
- Accomplish administrative tasks, which require a thorough comprehension of the business activities and practices (i.e. timesheet and vacation tracking; catering requests for meetings/customer lunches; IT equipment ordering; PR requests; HR requisitions).
- Ensure follow up on activities and files.
- Compile and update data for various reports.
- Create and maintain databases / lists.
- Make decisions and recommendations within the authorized guidelines and procedures.
- Show analysis skills and initiative to plan and organize the assigned tasks.
- Have good knowledge of the Company's policies and procedure to provide support to the team.
- Write internal and external correspondence in both French and English.
- Perform other duties as assigned.
- You have a College Degree in administration or the equivalent and a minimum of seven (7) years in a similar position.
- You possess an excellent knowledge of MS Office, Word, PowerPoint and Excel and Outlook.
- You are fluent in French and English, both verbally and in writing.
- As a team player, you are known for your dynamism, strong interpersonal relations, judgment, and organization skills. You are passionate about teamwork and create opportunities for the teams to get together and improve collaboration.
- You are able to work under pressure and can manage several priorities simultaneously.
- You have a great deal of initiative and can work with minimum supervision, involving coordination and organization of work methods for the assigned duties.
- You can maintain strict confidentiality when required to do so.
- You have a good knowledge of SAP tool, SharePoint, Teams, oneDrive and other modern collaboration tools (asset).

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age immigration status, disability or other applicable legally protected Characteristics to apply.

Your ideas move people.

**Job** Administrative Assistant

**Primary Location** Administrative Centre (CA)

**Organization **Aerospace Canada

**Shift**

**Employee Status** Regular

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