Administrative Assistant

**Description**

**Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.**

**About Air Canada and the Law Branch**

Air Canada is Canada's largest airline, the country's flag carrier and a founding member of Star Alliance, the world's most comprehensive air transportation network. Air Canada provides scheduled passenger service directly to 51 airports in Canada, 51 in the United States and 88 internationally. It holds a Four-Star ranking from Skytrax. Air Canada's Aeroplan program is Canada's premier travel loyalty program, where members can earn or redeem points on the world's largest airline partner network of 45 airlines, plus through an extensive range of merchandise, hotel and car rental rewards. Its freight division, Air Canada Cargo, provides air freight lift and connectivity to hundreds of destinations across six continents using Air Canada's passenger flights and cargo-only flights with its fleet of Boeing 767-300 freighters. Air Canada has committed to a net zero emissions goal from all global operations by 2050.

We have an innovative legal and compliance team that continues to earn the respect and confidence of its internal clients, participating as true business partners to support Air Canada's strategic objectives. When you join Air Canada and its Law Branch, you'll become a vital part of a team of driven professionals that are truly making a difference, connecting Canada and the world.

The Law Branch is comprised of about 100 dedicated professionals (including lawyers, paralegals, and assistants), with expertise tailored to deliver best in class integrated legal solutions to our business units and corporate functions. We are committed to delivering the highest level of expertise, service, responsiveness and flexibility to our clients by:

- Becoming world class in everything we do to support a top ten global airline;
- Flying every mile in our clients' shoes, taking the time to know them, caring and listening;
- Partnering, with care and class, and a customer mindset;
- Anticipating and effectively supporting our clients' needs;
- Leading and innovating, initiating, facilitating and devising creative and sustainable solutions.

**The Position**
- Provide administrative and secretarial support for several Counsels;
- Open, organize and maintain files, reports and documents including digital files for rapid and effective retrieval;
- Review and monitor status of files and assist with follow-up;
- Maintain and coordinate efficient flow of documents;
- Manage and maintain Counsel schedules;
- Organize and coordinate meetings/conference calls as well as travel arrangements and expense reports for Counsel;
- Ensure follow-up on status of action items/projects;
- Provide accurate word-processing support by composing, editing and/or formatting a variety of documents, including highly confidential correspondence, memoranda and large contracts;
- Perform additional functions as directed or assumed on personal initiative to improve workflows and processes.

**Qualifications**
- Proven experience as an administrative assistant, or in other secretarial position. Experience in a legal department, law firm or in a comparable position, an asset;
- Excellent knowledge of MS Office, particularly Word, Excel and PowerPoint. Knowledge of Adobe is an asset;
- Exemplary planning and time management skills;
- Ability to multitask and prioritize daily workload;
- Discretion and tact;
- Minimum of high school degree;
- Availability to work flexible hours, on occasion;
- Capable communication and interpersonal skills;
- Excellent attention to detail;
- A team player who cares about getting the job done and well, willing to roll up sleeves when needed;
- Ability to work without immediate and constant supervision;
- Ability to work well under pressure with speed and precision, and to determine priorities to meet various deadlines;
- Desire to take on new initiatives, to learn and adapt to new types of work and to changing requirements;
- A desire and ability to continuously expand and update professional knowledge and hone training skills to enhance individual and team innovation and productivity.

**Conditions of Employment**:
**Linguistic Requirements**

**Diversity and Inclusion**

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees' unique contributions to our company's success.