Administrative Coordinator

Position Information

**Position Title**
- Administrative Coordinator

**Department/Unit**
- History

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S107-25

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $27.37 - $34.66 per hour ($46,261 - $58,567 per annum, 32.5 hours per week)

**Classification**
- C6

**Provisional Statement**

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Faculty of Arts and Social Sciences (FASS) is dedicated to delivering the highest quality arts, humanities and social science education in Canada consistent with our standing among the top fifteen universities in the country. Reporting to the Department Chair, the Administrative Coordinator is responsible for the financial management, academic program support, and general administrative support within the Department of History.

**Key Responsibilities**
- Maintain a strong working knowledge of the Department and relevant university processes and procedures to provide general administrative support, including records management, submitting work orders, and assisting with the development and implementation of policies and procedures.
- Management of all departmental accounts; reconcile expenditures with monthly ledgers, maintain financial records, analyze and explain variances, and monitor budget status. Support Chair with budgetary planning processes.
- Prepare personnel and payroll documentation for staff, part-time instructors, research assistants and student positions in accordance with payroll procedures.
- Provide support to the Chair and Undergraduate Coordinator with all matters related to the undergraduate programs; update and verify the academic calendar and timetable.
- Prepare confidential files for Unit Review, Tenure & Promotion, and Reappointment.
- Supervise administrative support staff and student assistants which includes training, delegating duties, setting work priorities, and checking work.

**Note**
- The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

**Required Qualifications**
- Business/Office Administration diploma with three to five years’ related experience (or an equivalent combination of training and experience).
- Experience with administrative functions including financial processes, budget monitoring, and office communications.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Acrobat Reader, web-based administrative systems and office technologies.
- Professionalism, experience in providing excellent service to faculty, staff, students and the public, and excellent written and verbal communication skills.

**Assets**
- Undergraduate degree.
- Knowledge of and ability to use Banner, Finance Self Serve, Timetable Assistant, Navigator, and FAMIS.

**Job Competencies**
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**

Posting Detail Information

**Number of Vacancies**
- 1

**Open Date**
- 06/11/2025

**Close Date**
- 06/18/2025

**Open Until Filled**
- No

**Special Instructions to Applicant**

**Quick Link for Direct Access to Posting