Administrative Coordinator

2 weeks ago

Halifax, Nova Scotia, Canada Accounting Staffing And Administrative Staffing Full time

Job Description

We are looking for motivated, focused, and friendly professionals to join our clients throughout Halifax and Dartmouth. A range of administrative, coordination, and office support opportunities are available, including both permanent and contract positions.

Ideal candidates are adaptable, enjoy collaborating with others, and take pride in helping teams run efficiently in fast-paced, people-focused environments.

Key Responsibilities for the Job:Act as the first point of contact at the front desk, greeting visitors and responding to phone and email inquiries with professionalism and warmthOversee daily office operations to ensure a well-organized, efficient, and productive workspaceManage supply inventories, equipment maintenance, and office servicesAssist with onboarding of new team members, including coordinating workspaces and access to systemsSupport the leadership team with calendar management, meeting coordination, and correspondenceMaintain and organize physical and digital filing systemsAssist with the planning and coordination of staff events and internal communicationsPerform general administrative duties such as drafting documents, preparing reports, and handling incoming inquiriesEnsure compliance with office policies and health & safety protocolsExperience & Attributes for Success:Post-secondary education in Business Administration, Office Administration, or a related field is preferred. An equivalent combination of education and relevant work experience will also be considered2 - 5+ years of experience in an office administration or coordinator role, ideally with exposure to office or operations managementProficiency in Microsoft Office Suite and comfort working with digital tools and platformsExcellent interpersonal and communication skillsA proactive mindset with the ability to take initiative and solve problems independentlyFriendly, professional, and adaptable to a variety of tasks and team needsBilingual (French/English) language skills are an asset, but not requiredIf interested in this opportunity, please apply online by clicking the Apply Now button.

Administrative Staffing is a specialist recruitment company focusing exclusively on the placement of administrative professionals. We offer candidates a wide range of job opportunities, current knowledge of the employment market, and a commitment to ensuring best "fit" with every placement. To view more job opportunities or for more information on Administrative Staffing please visit us at

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.

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