Administrative Coordinator

2 days ago

Halifax, Nova Scotia, Canada Agilus Work Solutions Full time

Administrative Coordinator (Bilingual – English & French) Role Open Now

Agilus is recruiting for a
Administrative Coordinator (Bilingual – English & French)
in the
Higher Education / Academic Administration sector
in
a hybrid work environment in Halifax, Nova Scotia.
Are you an organized and service-focused administrator who thrives in academic settings? This bilingual role places you at the centre of departmental operations, supporting students, faculty, and leadership while coordinating essential academic, financial, and administrative processes. You'll ensure daily activities run smoothly, provide frontline assistance, and help maintain efficient, well-supported programs.

What's In It For You

  • $26.71 hourly
  • A meaningful role supporting academic excellence in a dynamic university environment.
  • Hybrid work model offering a blend of in-office connection and at-home flexibility.
  • Competitive hourly rate paid weekly.
  • Opportunity to strengthen your administrative, academic operations, and bilingual communication skills.
  • Exposure to university systems, policies, and academic processes.
  • Chance to work with faculty, staff, and students in a collaborative, supportive department.
  • Possibility of contract extension based on departmental needs.
  • Professional experience within a respected post-secondary institution.

A Typical Day

  • Provide front-line service and support to students, faculty, and visitors of the Department of French.
  • Coordinate daily departmental operations, ensuring smooth workflows and timely communication.
  • Manage academic program administration, including course scheduling, undergraduate/honours processes, and academic deadlines.
  • Oversee personnel and payroll transactions, following university procedures and timelines.
  • Support budget monitoring, financial processes, and purchasing activities.
  • Maintain departmental records, policies, physical resources, and office supplies.
  • Assist with the planning and coordination of departmental events, projects, and initiatives.
  • Serve as a key administrative partner to the Department Chair and faculty members.

Successful Candidates Will Have

  • Business/Office Administration diploma and 3–5 years of related experience (or equivalent combination).
  • Proficiency in French and English — written, spoken, and reading.
  • Strong administrative skills, including financial processing, budget monitoring, and office communication.
  • Experience delivering excellent client service to students, faculty, or the public.
  • Proven ability to coordinate workflows, events, processes, and operational tasks.
  • High proficiency with MS Office (Word, Excel, PowerPoint, Outlook), Acrobat, and web-based systems. Asset skills: experience in post-secondary environments, familiarity with academic policies, and basic project management.
  • Bonus knowledge: Banner, Timetable Assist, FAMIS, Finance Self-Serve, Navigator, and understanding of collective agreements (CUPE, NSGEU, DFA).

This posting is for an active opening.
Interested?

Please apply directly online

Agilus would like to thank all candidates for their interest in this opportunity. Due to the volume of resumes we receive; we may only be able to respond directly to those candidates being selected for an interview.

We encourage you to visit regularly or subscribe to our email alerts at as new exciting employment opportunities become available daily.

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