Administrative Coordinator

Position Information

**Position Title**
- Administrative Coordinator

**Department/Unit**
- Multidisciplinary Centre

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S074-25

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $25.89 - $32.77 per hour ($43,754 - $55,384 per annum, 32.5 hours per week)

**Classification**
- C5

**Provisional Statement**

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Faculty of Arts and Social Sciences (FASS) is dedicated to delivering the highest quality arts, humanities and social science education in Canada consistent with our standing among the top fifteen universities in the country. Reporting to the Director, Finance and Administration, the Administrative Coordinator provides efficient front-line service to students and faculty members and supports Program Coordinators of the multidisciplinary programs including Black and African Diaspora Studies, Canadian Studies, European Studies, Gender and Women’s Studies, Indigenous Studies, Law, Justice and Society, and the Certificate in Intercultural Communication.

**Key Responsibilities**
- Monitors program operating budget accounts, including processing forms for payments or recoveries to the accounts. Reconciles the accounts monthly to ensure compliance with budget allocation. Provides Program Coordinators with monthly reports on the status of the accounts and other administrative updates.
- Processes payroll forms for part time instructors and teaching, research and student assistants, and coordinates hiring processes.
- Coordinates the timetable process for the programs. Works with relevant departments to ensure that cross listed courses are included in the timetable.
- Acts as a resource to students, assisting with enrolment issues, course add/drop procedures and section changes.

**Note**
- The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

**Required Qualifications**
- Business/Administrative Professional diploma with approximately three to five years’ related work experience (or equivalent combination of training and experience).
- Excellent communication, organization and interpersonal skills, attention to detail and the ability to multi-task.
- Demonstrated strong written communication skills and the ability to work autonomously are vital to this role.
- Experience in successfully coordinating and supporting administrative and operational processes, projects, and events.

**Assets**
- Experience in higher education or a similarly complex organization (government, health, etc.).
- Knowledge of and ability to use Banner, Timetable, Navigator, and Electronic Personnel Action Forms.

**Job Competencies**
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**

Posting Detail Information

**Number of Vacancies**
- 1

**Open Date**
- 04/17/2025

**Close Date**
- 04/25/2025

**Open Until Filled**
- No

**Special Instructions to Applicant**

**Quick Link for Direct Access to Posting